December 11, 2018 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of November 13, 2018 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of November 13, 2018.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 1940, 1941, 1942, 1943 , 1944,  and Regular Run Voucher Number 1945 and 1946  are provided to the Board members via e-mail for review prior to the meeting.  Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  1940, 1941, 1942, 1943, 1944,  and Regular Run Voucher Number 1945 and 1946.

Description:  Listed on the Personnel Report No. 18-12 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No. 18-12.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustment for December 2018 as submitted. 

Description:  Mrs. White presented proposed revisions to Board Policy No. 703-Sanitary Management at the November Board meeting.

RECOMMENDATION:   It is recommended that the Board approve the changes to Board Policy No. 703-Sanitary Management, as a Second Reading.      

Description:  Mrs. White presented proposed revisions to Board Policy No. 709-Joint Use of Facilities at the November Board meeting.

RECOMMENDATION: It is recommended that the Board approve the changes to Board Policy No. 709-Joint Use of Facilities, as a Second Reading.      

Description:  Included in each Board Member's agenda packet is a copy of the Renewal and Marketing Analysis for the District's self-funded health insurance stop loss insurance renewal along with a memo summarizing the details leading to unanimous staff and Health Advisory Committee recommendation to accept the best proposal of stop loss insurance coverage taking into account both risk and cost.  Our current stop loss insurance provider, Voya, proposed a 9.9% increase in premiums for the same stop loss insurance coverage that we currently have.  The committee recommends we continue with Voya as the provider of stop loss insurance coverage for DCSD.   Stop loss coverage at $175,000 (our current stop loss level) will cost $604,055 in premiums.  Specific rates for Employees will increase from $44.19 to $48.83, and Employee + Family will increase from $107.68 to $117.64, over a prior year contract.  All claims will be covered on a 24/12 contract basis (claims may be incurred in both the 2018 and 2019 calendar years, and paid within the 2019 calendar year).  Funding to come from the Self-Insured Health Insurance Fund.  

RECOMMENDATION:  Authorize Keith Lewis, Executive Director of Human Resources, to approve a contract for excess stop loss insurance for the District's self-funded health insurance plan with Voya at a stop loss level of $175,000 with a $0 Laser Deductible as presented on a 24/12 contract basis.  Funding to come from the Self-Insured Health Insurance Fund. 

Description:  The Board will consider designating Special Education Teacher as a position qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill multiple positions currently open in the District.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have the desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION:  It is recommended that the Board approve the requested position for Critical Shortage Need.  

Description:  The attached report is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  

1.  Rosemary Crain-Five turkeys to Pinon Hills Elementary School

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 

Description:  The superintendent will provide the Board with a brief overview of the Nevada Funding Study and share information learned during a recent statewide meeting on the Study. 

Description:  The superintendent will provide the Board with an update on recent projects and progress toward work on projects authorized at the November meeting. 

Description:  Included in each Board Member's agenda packet is a  copy of the 2017-2018 independent external financial audit report covering the District Funds. Certified Public Accountants from the Rife Silva & Co. LLC firm audited the District's financial statements and will review the audit and highlight notable and or required discussion items within the report.  The report presents the District's audited financial position as of June 30,  2018, and the results of financial operations for same.  The auditors found no material recommendations.  Additionally, there are no findings attributable to the fiscal year 2017-2018.  External auditors and staff will be available to answer questions. 

RECOMMENDATION:  Approve the 2017-2018 Independent Audit Report and direct Sue Estes, Director of Business Services, to file the report as Public Record in accordance with NRS 354.624.

Description:  Each year in December, when actual enrollment, actual employee contracts, and actual fund balances from the prior year are known, along with finalized legislative support and revenues, the District augments and/or amends all of its fund budgets to incorporate the financial effects of the new information into District budgets.  At this time, all revenue and expenditure accounts are reviewed and revised based on the latest information available.  Nevada Revised Statute 354.598005 requires such a revised budget be filed with the State by January 1st of each year.  

In Accordance with Nevada Revised Statues and Nevada Administrative Code, the adoption of the following resolutions is necessary in order to officially make budget amendments and augmentations to the District's 2018-19 budgets. 

No. 18-06, "Resolution to Augment the General Fund Budget of the Douglas County School District for the 2018-19 Fiscal Year"

No. 18-07, "Resolution to Augment Special Revenue Funds (to which ad valorem taxes are not allocated) of the Douglas County School District for the 2018-19 Fiscal Year"

No. 18-08, "Resolution to Amend the Debt Service Fund Budget of the Douglas County School District for teh 2018-19 Fiscal Year"

Included in each Board Member's agenda packet are copies of the Resolutions and supporting data including summary highlights of the expenditure changes in the District's General Fund and a detailed breakdown of General Fund resource changes.  Staff will be prepared to discuss these 2018-19 budget changes in detail, and answer Board Member's questions. 

RECOMMENDATION:  Adopt each Resolution independently as proposed.
       -Adopt Resolution No. 18-06 in its entirety
       -Adopt Resolution No. 18-07 in its entirety
       -Adopt Resolution No. 18-08 in its entirety

Description:  The District has interviewed three contractors for the project in accordance with Nevada Law.  The Board will consider the recommendation ,made by the interview committee for award of pre-construction work on this project.  

RECOMMENDATION:  It is recommended that the Board award the pre-construction CMAR to Q&D Construction for the Jacks Valley Elementary renovation project.  

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov