May 17, 2022 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. GOOD NEWS OF THE DISTRICT

B.1. April Student of the Month

B.1.a. Daniel Canda

B.2. State Boys Swimming - 3rd Place

B.2.a. Brady Johnson

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.2.a. FY22 Tentative Amended Budget

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. Committee and Representative Reports

D.5.a. SASED

D.6. Future Dates

D.6.a. Committee of the Whole Meeting - June 7, 2022

D.6.b. Regular Board of Education Meeting - June 21, 2022

D.6.c. Committee of the Whole Meeting - July 5, 2022 - Canceled

D.6.d. Regular Board of Education Meeting - July 19, 2022

D.7. Joint Board Meeting Follow-up

D.8. Board Retreat

D.9. Open Comment - Board Members

D.10. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting Minutes - April 19, 2022

F.1.b. Closed Session Meeting Minutes - April 19, 2022

F.1.c. Special Joint Boards of Education Meeting Minutes - April 27, 2022

F.1.d. Special Board of Education Meeting Minutes - May 3, 2022

F.1.e. Special Board of Education Closed Session Minutes - May 3, 2022

F.1.f. Committee of the Whole Meeting Minutes - May 3, 2022

F.1.g. Closed Session Committee of the Whole Meeting Minutes - May 3, 2022

F.1.h. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from April 13 to May 11, 2022 and accept the financial reports.

F.2.a. Approve Current Expenditures

F.2.b. Imprest Fund Statement

F.2.c. Treasurer's Report

F.2.d. Statement of Position/Financial Report

F.2.e. Statement of Revenue/Expenditures YTD Ending April 30, 2022

F.2.f. 3-Year Budget/Actual Report

F.2.g. Grant Reports

F.2.h. Petty Cash Fund Report

F.2.i. Student Activity Account Fund Balance

F.2.j. New Vendors Monthly Report

F.2.k. Quarterly Financial Reports

F.2.l. Board Conference Travel Expenses

F.3. Personnel Report - (Roll Call)

F.3.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F.4. Appointment of Treasurer - (Roll Call)

F.4.a. RECOMMENDED MOTION: That the Board of Education appoint Dan Morris to the position of Treasurer for a one year term from July 1, 2022 to June 30, 2023 with a stipend of $2,500 per year.

F.5. Approve Treasurer's Bond - (Roll Call)

F.5.a. RECOMMENDED MOTION: That the Board of Education approve the Surety Bond of the Treasurer.

F.6. Approve Depository Accounts for District Funds - (Roll Call)

F.6.a. RECOMMENDED MOTION: That the Board of Education approve the banks of depository as per the attached.

F.7. Interfund Transfer - (Roll Call)

F.7.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the transfer of interest from the Working Cash Fund to the Education Fund no later than June 30, 2022.

F.8. Consolidated District Plan

F.8.a. RECOMMENDED MOTION: That the Board of Education approve the 2022-2023 Consolidated District Plan.

F.9. Resolution Designating Interest Earnings - (Roll Call)

F.9.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution Designating Interest Earnings for fiscal year 2022-2023 as presented in the packet and authorize the Secretary of the Board of Education to certify such Resolution.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
The resignations of the following individuals effective at the end of the 2021-22 school year:
- Christopher Camerano, Teacher/Science Division
- Jordan Covella, Teacher/Physical Development Division
- Jennifer Walker, Teacher/Special Education Division
- Ashley Walsh, Teacher/Career and Technical Education Division
The resignation of Kevin Kirchoff, Deans Assistant/Deans Office, effective May 20, 2022
The retirement of Jose Perez, Custodian/Building Operations Division, effective August 26, 2022
The non-renewal of Leslie Soto, Personal Care Assistant/Special Education Division, at the end of the 2021-22 school year

H.2. Ratification - WCHSSSA MOU - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education adopt the tentative agreement amending the terms of the extension to the 2018-2022 Contractual Agreement with the West Chicago High School Support Staff Association, effective July 1, 2022 and continuing in effect through June 30, 2023.

H.3. Confidential Staff Salary Increases - (Roll Call)

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for confidential staff.

H.4. Administrative Staff Salary Increases - (Roll Call)

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for administrative staff.

H.5. Arcade Structural Column Replacement - (Roll Call)
Based on discussions with DLA regarding the Arcade columns and the structural engineer, it was noted that 3 columns should be replaced sooner rather than later. We have secured a contractor, Integral Construction, to start as soon as school is out. This work will be completed under the allowed allowance of the summer HVAC work that has already been approved by this board and will be completed this summer.

H.5.a. RECOMMENDED MOTION: That the Board of Education approve the replacement of three columns in the Arcade using Integral Construction, Romeoville, IL, in the amount not to exceed $61,017.00.  

H.6. Driver's Education Car Lease - (Roll Call)
Due to enrollment, the school is in need of a second Driver's Education vehicle for student drivers. Current marketplace and overall availability of vehicles have increased the cost of lease agreements.  Administration will be looking at lease agreements for 36 months from  various manufacturers for the best option for the district.

H.6.a. RECOMMENDED MOTION: That the Board of Education authorize the Director of Business Services to enact a lease for a new vehicle for Driver's Education at the term of 36 months, not to exceed $300 per month, with a $5,000 down payment.

H.7. Flooring Entrance A - (Roll Call)
When the construction project ended, there were a few areas that were considered to be alternates and were not selected for completion.  One of those areas was the flooring near Entrance A. Consolidated Flooring installed most of the flooring during our construction project and provided a quote  through the TIPS purchasing cooperative for replacement of the flooring at Entrance A. DLA noted the quote as reasonable based on the overall square footage and expected cost.  Work will be completed over the summer. 

H.7.a. RECOMMENDED MOTION: That the Board of Education approve the proposal for flooring replacement with Consolidated Flooring, Addison, IL in the amount not to exceed $270,147, including demo and installation of the flooring.

H.8. Change from Director of Special Education to Director of Specialized Services - (Roll Call)

H.8.a. RECOMMENDED MOTION: That the Board of Education approve the position change from Director of Special Education to Director of Specialized Services.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property for the use of the public body.

J.6. The setting of a price for sale or lease of property owned by the public body.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Security procedures, school building safety and security.

J.9. Student disciplinary cases.

J.10. The placement of individual students in special education programs and other matters related to individual students.

J.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.

J.12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.

J.15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.

K. Other enumerated exceptions as listed in the Open Meetings Act.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].