October 19, 2021 at 7:00 PM - Board of Education Regular Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________

B. GOOD NEWS OF THE DISTRICT

B.1. Student of the Month:
Jaclyn Camp

B.2. Natalie Wilderman selected by College of DuPage for a Women in STEM Mentorship

B.3. Nikhil Myers Named a Commended Student in the 2022 National Merit Scholarship Program

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.2.a. Baker Tilly Audit Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. Committee and Representative Reports

D.5.a. Finance - October 7, 2021

D.5.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting(s) listed above.

D.5.b. Monitoring and Planning

D.5.c. Policy

D.5.d. SASED

D.5.e. Parent Teacher Advisory

D.6. Future Dates

D.6.a. DuPage Division Dinner Meeting - October 21, 2021

D.6.b. Regular Board of Education Meeting - November 16, 2021

D.6.c. Committee of the Whole Meeting - December 7, 2021

D.6.d. Regular Board of Education Meeting - December 21, 2021

D.7. Open Comment - Board Members

D.8. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________

E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - September 21, 2021

F.1.b. Closed Session Board of Education Meeting - September 21, 2021

F.1.c. Special Board of Education Meeting - September 23, 2021

F.1.d. Closed Session Special Board of Education Meeting - September 23, 2021

F.1.d.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meetings listed above.

F.2. Acceptance of Minutes
Finance Committee Meeting Minutes - October 7, 2021

F.2.a. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) listed above.

F.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from September 17 to October 14, 2021 and accept the financial reports.

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending September 30, 2021

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Board Conference Travel Expenses

F.4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of certified staff and non-certified staff, resignation of non-certified staff, termination of non-certified staff, retirement of certified staff, and leave of absence of certified and confidential staff.

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
Resignations:
Madison Balaskas, Program Assistant/Special Education Division, effective 10/18/21
Alice Fichter, Personal Care Assistant/Special Education Division, effective 10/26/21
Kevin Seaman, Program Assistant/World Languages Division, effective 09/24/2021
Laura Mendoza, Program Assistant/Student Services Division, effective 10/13/21
Termination:
Lori Ross, Personal Care Assistant/Job Coach/Special Education Division, effective 10/12/2021
Amended Retirement:Donna Durbin, Teacher/Career and Technical Education Division, effective at the end of the 2021/2022 school year

H.2. Facility Plan Proposal - (Roll Call)
With the completion of the recent addition and remodeling, a facility plan is recommended to ensure remaining projects are completed and to prepare for anticipated facility needs over the next 10 plus years.  

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the proposal from DLA Architects, LTD, Itasca, IL in the amount not to exceed $8,000.

H.3. New/Modified Courses for School Year 2022-2023 - (Roll Call)
The Curriculum Committee convened to review course changes for next year's course catalog. These proposals reflect necessary changes to continue the validity, rigor and relevance or our offerings on an annual basis.

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the changes to the 2022-2023 course catalog as presented.

H.4. Appendix B Recommendation - (Roll Call)
The Appendix B Committee met to review current positions and assess upcoming needs. The Committee recommends the addition of a Strength and Conditioning Coach position.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the addition of a Strength and Conditioning Coach.

H.5. Revised Date, Time and Place of Meetings - (Roll Call)

H.5.a. RECOMMENDED MOTION: That the Board of Education hold its Committee of the Whole meetings at 7:00 p.m. on the first Tuesday of each month, and its Board of Education Meetings at 7:00 p.m. on the third Tuesday of each month in the Community Room of West Chicago Community High School, located at 326 Joliet Street, West Chicago, Illinois unless otherwise determined and announced.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs and other matters related to individual students.

J.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].