November 19, 2019 at 7:00 PM - Special Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement:
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

B. STUDENT RECOGNITION

B.1. Student of the Month

B.1.a. Leah Wheatley

B.2. Girls' Golf

B.2.a. Kendall Farm

B.3. Girls' Tennis

B.3.a. Katrina Dy

B.4. IHSA Boys Soccer Class 3A State Champions

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA(s)

D.2. Director of Business Services Report

D.2.a. Tax Levy Presentation

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. IASB Resolutions

D.6. Committee and Representative Reports

D.6.a. Finance

D.6.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the November 7, 2019 meeting.

D.6.b. Monitoring and Planning

D.6.c. Policy

D.6.d. SASED

D.7. Future Dates

D.7.a. IASB-IASA-IASBO Joint Annual Conference - November 22 - 24, 2019

D.7.b. Regular Board of Education Meeting - December 17, 2019

D.7.c. Regular Board of Education Meeting - January 21, 2019

D.8. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________

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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E.2.a. RECOMMENDED MOTION: That the Board of Education approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - October 15, 2019

F.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting as listed above.

F.2. Acceptance of Minutes

F.2.a. Finance Committee Meeting - November 7, 2019

F.2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting as listed above.

F.3. Approval of Financials

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending October 31, 2019

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.3.m. Board Expenses - there were no Board expenditures.

F.3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from October 11 to November 14, 2019 and accept the financial reports.

F.4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of one individual, the resignation of two individuals, the leave of absence for one individual, and the employment of two coaches.

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F.5. Review of Closed Session Minutes - (Roll Call)

F.5.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted October 31, 2019, as presented by Mr. Nagel and Mr. Saake.

F.6. IASB Draft Policies - (Roll Call)

F.6.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at second reading:
Five Year Review:
• 2:240 Board Policy Development
• 3:60 Administrative Responsibility of the Building Principal
• 4:90 Activity Funds
• 5:35 Compliance with the Fair Labor Standards Act
• 5:40 Communicable and Chronic Infectious Disease
• 5:130 Responsibilities Concerning Internal Information
• 6:110 Programs for Students at Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program
• 7:170 Vandalism
Draft Updates:
• 2:20 Powers and Duties of the Board of Education, Indemnification
• 2:110 Qualifications, Term, and Duties of Board Officers
• 2:140 Communications To and From the Board
• 4:100 Insurance Management
• 4:110 Transportation
• 4:150 Facility Management and Building Programs
• 4:160 Environmental Quality of Buildings and Grounds
• 5:180 Temporary Illness or Temporary Incapacity
• 5:330 Sick Days, Vacation, Holidays, and Leaves
• 6:15 School Accountability
• 6:40 Curriculum Development
• 6:340 Student Testing and Assessment Program
New Policy:
• 4:190 Targeted School Violence Prevention Program

F.7. Modification to Current Policies - (Roll Call)

F.7.a. RECOMMENDED MOTION: That the Board of Education approve the following changes to policies at second reading:
• 2:150 Committees
• 4:60 Purchases and Contracts
• 8:20 Community Use of School Facilities

F.8. Consolidated District Plan

F.8.a. Recommended Motion: That the Board of Education approve the 2019-2020 Consolidated District Plan.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations:

H.1.a.1. Emily Kordick, Teacher/Math Division, effective December 20, 2019

H.1.a.2. Victor Estanislao, Program Assistant-Special Education Division, effective December 20, 2019

H.2. Proposed 2019 Property Tax Levy - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution establishing the 2019 Tax Levy for taxes collected in 2020, the Resolution to levy certain taxes, to waive their full reading, to authorize the Board President and Secretary to execute the requisite documents and all said documents.

H.3. Electricity Bid - (Roll Call)
District 94's current electricity contract previously obtained through Entel, LLC has expired and we are working on a month to month agreement. Through Entel, LLC, tentative quotes were solicited from suppliers.  The market rate for electricity changes day to day, and to ensure we receive the best rate available, administration is asking the Board to approve an electricity agreement through Entel, LLC that doesn't exceed $.02925/KWh and at a term up to June 2023.  With this, the administration would execute the electricity agreement based upon recommendations from Entel to secure favorable rates. 

H.3.a. RECOMMENDED MOTION: That the Board of Education approves entering into an electricity agreement through Entel, LLC that does not exceed $.02925/KWh and at a term up to June 2023. 

H.4. Suncast/Discovery Drive Intergovernmental Agreement (Revised from March 20, 2018 due to occupancy) - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago: Library District, Fire Protection District, Elementary School District 33, and Community High School District 94 and Discovery Drive Investors, LLC regarding a Property Tax Abatement related to the development of the Discovery Drive Investors Property.  The agreement and subsequent revisions have been reviewed by our legal counsel.   As a requirement from the City of West Chicago, for occupancy purposes, the revised IGA is attached for your approval.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the development of the Discovery Drive Investors Property as presented.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].