June 18, 2019 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. STUDENT RECOGNITION

B.1. May Student of the Month
 - Maria Giannoudakos

B.2. May Academic Achiever
 - Jamie Mazurski

B.3. Athletes of the Spring Season
 - Barbara Castellanos, Girls' Soccer
 - Caleb Kulesza, Boys' Volleyball
 - Michael Wagner, Boys' Volleyball

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA(s)

D.2. Director of Building Operations Report

D.3. Director of Business Services Report

D.3.a. Sale of Obsolete Technology

D.4. Director of Human Resources Report

D.5. Principal's Report

D.6. Committee and Representative Reports

D.6.a. Communications

D.6.b. Education

D.6.c. Facilities

D.6.d. Finance - June 3, 2019

D.6.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

D.6.e. Facility & Finance

D.6.f. Human Resources

D.6.g. Policy

D.6.h. SASED

D.6.i. Other

D.7. Future Dates

D.7.a. Regular Board of Education Meeting - July 16, 2019

D.7.b. Regular Board of Education Meeting - August 20, 2019

D.7.c. Board Retreat - August 29, 2019

D.8. Open Comment - Board Members

D.9. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Regular Board of Education Meeting - May 21, 2019

G.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the May 21, 2019 Board of Education meeting.

G.2. Acceptance of Minutes

G.2.a. Finance Committee Meeting - June 3, 2019

G.2.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the June 3, 2019 Finance Committee Meeting.

G.3. Approval of Financials

G.3.a. Approve Current Expenditures

G.3.b. Imprest fund Statement

G.3.c. Treasurer's Report

G.3.d. Statement of Position/Financial Report

G.3.e. Statement of Revenue/Expenditures YTD Ending May 31, 2019

G.3.f. 3-Year Budget/Actual Report

G.3.g. Grant Reports

G.3.h. Petty Cash Fund Report

G.3.i. Student Activity Account Fund Balance

G.3.j. New Vendors Monthly Report

G.3.k. Quarterly Financial Reports

G.3.l. Referendum Revenue and Expenditure Report

G.3.m. Board Expenses

G.3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from May 16, 2019 to June 13, 2019 and accept the financial reports.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Personnel Report - (Roll Call)
The Personnel Report consists of: 
· The employment of 1 administrative staff effective 07/15/19
· The employment of 1 certified staff effective 08/09/19
· The employment of 1 non-certified staff effective 08/09/19
· The leave of absence of 1 certified staff
· The employment of 3 coaches effective 08/12/19
· The employment of 1 coach effective 11/04/19
· The employment of 1 coach effective 11/11/19
· The resignation of 7 coaches (8 positions) effective 05/29/19
· The approval of summer school staff for summer 2019
· The approval of 1 overload assignment for the 2019/2020 school year

I.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

I.2. Student Travel: Journalism Education Association/National Scholastic Press Association National Conference and Competition- (Roll Call)
In compliance with Policy 6:240 - Field Trips and Recreational Class Trips the Journalism Education Association/National Scholastic Press Association National Conference and Competition qualifies as Optional Student Travel. The Wildcat Chronicle are requesting a trip to Washington, DC, which is beyond a 250 mile radius of West Chicago Community High School.

I.2.a. RECOMMENDED MOTION: That the Board of Education approve Optional Student Travel for the Wildcat Chronicle Journalism Education Association/National Scholastic Press Association National Conference and Competition to Washington, DC from November 20 to 23, 2019.

I.3. PowerSchool Renewal for 2019-20 - (Roll Call)
PowerSchool is the student information system (SIS) providing school operational support to District 94.  The renewal fee covers our annual support, subscription, and hosting cost.  The cost for the renewal is $16,214.05.

I.3.a. RECOMMENDED MOTION: That the Board of Education approve the PowerSchool renewal for the 2019-20 school year.

I.4. Trane Renewal for 2019-20 - (Roll Call)
Trane is the company that provides District 94 with the service contract for our chillers.  Trane will perform a total of four inspections, conduct vibration analysis, maintain and oil equipment, and manage the season start up and shut down.  The cost for the renewal is $16,214.

I.4.a. RECOMMENDED MOTION: That the Board of Education approve the Trane renewal agreement for the 2019-20 school year.

I.5. CDW-G Subscription and License Renewal Fee for 2019-20 - (Roll Call)
CDW-G is the vendor selected to acquire the Microsoft 365 license, Microsoft System Center Datacenter license and software, Microsoft Windows Server license and software, and Microsoft Windows Server Datacenter license and software.  The cost for the renewal is $15,218.12.

I.5.a. RECOMMENDED MOTION: That the Board of Education approve the CDW-G renewal subscription for the Microsoft licenses and software as described above for the 2019-20 school year.

I.6. Kajeet Renewal Fee for 2019-20 - (Roll Call)
Kajeet provides District 94 one hundred (100) wireless hotspots to be used by students in the case of an eLearning Day.  The cost for the renewal is $16,637.92.

I.6.a. RECOMMENDED MOTION: That the Board of Education approve the Kajeet renewal for the 2019-20 school year.

I.7. Johnson Controls Renewal for 2019-20 - (Roll Call)
Johnson Controls provides District 94 with our life safety systems, testing, and inspections.  The cost for the renewal is $10,775.

I.7.a. RECOMMENDED MOTION: That the Board of Education approve the Johnson Controls renewal for the 2019-20 school year.

I.8. Copy Paper Bid 2019-20 - (Roll Call)
Again this year, Districts 25, 33, 34, 94 and SASED collaborated in a process which generated one paper bid.  The bid opening was held at District 33. There were four bidders. The low bid for card stock was VERITIV at $704.60, MIDLAND at $30,652 and MURNANE for colored paper at $873.70.  

I.8.a. RECOMMENDED MOTION: That the Board of Education approve the copy paper bid contracts for VERITIV, MIDLAND, and MURNANE for the 2019-20 school year.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT:
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].