January 28, 2019 at 5:30 PM - Special Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

B. PUBLIC PARTICIPATION

C. ADMINISTRATIVE REPORTS AND INFORMATION

C.1. Committee and Representative Reports

C.1.a. Finance

C.1.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of January 11, 2019.

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - December 18, 2018

E.1.b. Closed Session Board of Education Meeting - At Table - December 18, 2018

E.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

E.2. Acceptance of Minutes

E.2.a. Finance Committee Meeting - January 11, 2019

E.3. Approval of Financials

E.3.a. Approve Current Expenditures

E.3.b. Imprest Fund Statement

E.3.c. Treasurer's Report

E.3.d. Statement of Position/Financial Report

E.3.e. Statement of Revenue/Expenditures Year to Date Ending December 31, 2018

E.3.f. 3-Year Budget/Actual Report

E.3.g. Grant Reports

E.3.h. Petty Cash Fund Report

E.3.i. Student Activity Account Fund Balance

E.3.j. New Vendors Monthly Report

E.3.k. Quarterly Financial Reports

E.3.l. Referendum Revenue and Expenditure Report

E.3.m. Board Expenses
There were no Board expenses during this time period.

E.3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from December 14, 2018 to January 11, 2019 and accept the financial reports.

F. NEW BUSINESS:

F.1. Personnel Report
The Personnel Report consists of:
•The employment of 1 non-certified staff effective January 8, 2109
•The retirement of 1 administrator effective June 30, 2019
•The retirement of 2 certified staff effective at the end of the 2022-2023 school year
•The resignation of 1 certified staff effective January 8, 2019
•The revised leave of absence of 1 non-certified staff
•The employment of 1 coach effective February 25, 2019
•The resignation of 1 coach effective January 10, 2019
•The resignation of 1 coach effective January 8, 2019

F.1.a. RECOMMENDED MOTION:That the Board of Education approve the Personnel Report.

F.2. Separation of Employment:

F.2.a. RECOMMENDED MOTION: That the Board of Education accept the following retirements:
• Douglas Domeracki, Superintendent, effective June 30, 2019
• Dave Exner, Teacher/Humanities Division, effective upon the conclusion of the 2022-23 school year
• Marianne Melvin, Teacher/Student Services Division, effective upon the conclusion of the 2022-23 school year

F.3. Textbook Display for the 2019-2020 School Year - (Roll Call)
Each year the Board receives a comprehensive report on textbooks needed for purchase for the coming school year. Attached is that proposal from Principal Cheng. It includes a listing of new textbooks and a rationale for each of the new textbooks.
The proposed textbooks will be available at the meeting and must be placed on display for public viewing for 21 days before they can be formally adopted by the Board. This is in accordance with Policy ¶7202.

F.4. Contracts - (Roll Call)

F.4.a. Johnson Controls
Johnson Controls Fire Protection is a renewal contract for District 94's life safety services.

F.4.a.1. RECOMMENDED MOTION: That the Board of Education approve the contract renewal with Johnson Controls Fire Protection, LP for the period of 9/1/2018 to 8/31/2019 for fire protection systems inspection and testing in the amount of $10,775 per their proposal dated 11/28/2018.

F.5. Phase Two School Addition Bid Packages 2, 3, 6, 8, 10, 11, 13, 14, 15 - (Roll Call)
These bids represent part of the Phase 2 of the capital plan resulting from the 2017 capital referendum for the work beginning in the Spring of 2019.  The following bid recommendations represent the low bidders for nine (9) bid packages opened on December 12, 2018.  The bids represent the following trades: Roofing, Aluminum and Glass, Masonry, General Trades, Drywall, Elevators, Plumbing, HVAC, and Electrical.

F.5.a. RECOMMENDED MOTION: That the Board of Education approve the award of the following bid packages:
2 – Roofing to Anthony Roofing Tecta America, LLC from Aurora, IL in an amount of $1,274,717 for the base bid.               
3 – Aluminum and Glass to Lake Shore Glass and Mirror Co., Inc. from Chicago, IL in an amount of $1,366,400 for the base bid.                
6 – Masonry to Mastership Construction Co., Inc. from Libertyville, IL in an amount of $1,390,000 for the base bid and alternates 7 and 8.       
8 – General Trades to Hargrave Builders, Inc. from South Elgin, IL, in an amount of $1,575,800 for the base bid and alternate 7.               
10 – Drywall to L.J. Morse Construction Company from Aurora, IL, in an amount of $2,675,500 for the base bid and alternates 2, 7 and 8.               
11 – Elevators to Thyssen Krupp Elevators from Lombard, IL, in an amount of $149,500 for the base bid.                
13 – Plumbing to DW Mechanical Group Inc. from Hoffman Estates, IL, in an amount of $950,715 for the base bid and alternate 7.               
14 – HVAC to Air Design Systems Inc. from Willow Springs, IL, in an amount of $6,396,500 for the base bid and alternates 7, 8 and 9.               
15 – Electrical to Associated Electrical Contractors, LLC from Woodstock, IL, in an amount of $4,445,009 for the base bid and alternates 2, 7, 8 and 9.

G. The Board meeting will recess at 5:50 p.m. for the purpose of attending and participating in the Joint Board Meeting. Following the Joint Board Meeting the meeting of the District 94 Board of Education will immediately reconvene for the purpose of entering closed session.

H. EXECUTIVE SESSION

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose of the discussion of appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J. ADJOURNMENT:

J.1. RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].