May 15, 2018 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
________________________________________________________________________________
________________________________________________________________________________

B. STUDENT RECOGNITION

B.1. Good News of the District
Fermilab TARGET Summer Internship Contestants: 
Semifinalists: Melissa Gonzalez-Ramirez, Citlalli Santiago and Heather Truong
Finalists: Sabrina Lutfiyeva and Ellie Michaels
Student who was awarded an internship: Marianne Hernandez

B.2. April Student of the Month - Madelyn Brotnow

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. Student Report - Madelyn Brotnow

D.1.b. FOIA(s)

D.1.c. Bomb Threat Update

D.2. Director of Building Operations

D.3. Director of Business Services Report

D.4. Director of Human Resources Report

D.5. Principal's Report

D.5.a. Student Attendance & Discipline

D.6. Committee and Representative Reports

D.6.a. Education - April 25, 2018

D.6.b. Facilities - May 8, 2018

D.6.c. Finance

D.6.d. Human Resources

D.6.e. Policy

D.6.f. SASED

D.6.g. Other

D.7. Future Dates

D.7.a. Board Governance Meeting - June 11, 2018

D.7.b. Regular Board of Education Meeting - June 19, 2018

D.8. Open Comment - Board Members

D.9. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________
_________________________________________________________________________________

E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Special Board of Education Meeting -April 17, 2018

G.1.b. Closed Session Board of Education Meeting - April 17, 2018 - At table

G.1.c. Special Joint Boards of Education Meeting with District 25- April 23, 2018

G.1.d. Special Joint Boards of Education Meeting with District 34 - April 24, 2018

G.2. Acceptance of Minutes

G.2.a. Education Committee Meeting Minutes - April 25, 2018

G.2.b. Facilities Committee Meeting - May 8, 2018

G.3. Approval of Financials

G.3.a. Approve Current Expenditures

G.3.b. Imprest fund Statement

G.3.c. Treasurer's Report

G.3.d. Statement of Position/Financial Report

G.3.e. Statement of Revenue/Expenditures YTD Ending April 30, 2018

G.3.f. 3-Year Budget/Actual Report

G.3.g. Grant Reports

G.3.h. Petty Cash Fund Report

G.3.i. Student Activity Account Fund Balance

G.3.j. New Vendors Monthly Report

G.3.k. Quarterly Financial Reports

G.3.l. Referendum Revenue and Expenditure Report

G.3.l.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from April 13, 2018 to May 8, 2018 and accept the financial reports.

G.4. Election of Treasurer

G.4.a. RECOMMENDED MOTION: That the Board of Education elect Kevin Kotche to the position of Treasurer, without annual compensation, for the period of July 1, 2018 to June 30, 2019.

G.5. Treasurer's Bond
The District is required to provide notice of its Treasurer and Treasurer's Bond to the Regional Office of Education for filing.

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the Surety Bond of the Treasurer and 2018 General Obligation Bonds.

G.6. Interfund Transfer
Pursuant to the Illinois School Code, the Board annually approves a resolution to authorize the transfer of interest from Working Cash Fund to the Education Fund.  The resolution allows up to $12,000. 

G.6.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the transfer of interest from the Working Cash Fund to the Education Fund no later than June 30, 2018.

G.7. Resolution Designating Interest Earnings
This is an annual Resolution the Board must make to signify the Board's intent as to interest income:

G.7.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution Designating Interest Earnings for Fiscal Year 2018-19, as presented in the packet and authorize the Secretary to certify such Resolution.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
•The employment of 4 certified staff for the 2018-19 school year
•The leave of absence of 1 certified staff
•The resignation of 3 certified staff at the end of the 2018-19 school year
•The retirement of 1 administrative staff on October 2, 2019
•The approval of 8 overload assignments for the 2018-19 school year
•The employment of 1 Athletic Coach
•The resignation of 2 Athletic Coaches
•The approval of 14 annual administrative contracts
•The approval of vacation carryover for 1 administrator

I.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

I.2. Separation of Employment - (Roll Call)

I.2.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations upon the conclusion of the 2017-18 school Year:
Jennifer Grenchik - Speech/Language Pathologist
Rebecca Hahn - Teacher/Science Division
Bill Bautista - Social Worker;
and that the Board of Education approve the retirement of Douglas Mullaney, Athletic Director, effective October 2, 2019.

I.3. Credit Card Policy ¶3315 - Use of Credit and Procurement Cards - (Roll Call)
Illinois Statute requires school districts to have a credit and procurement card policy. the following Press Policy was reviewed at 1st reading at the April 17, 2018 board meeting.

I.3.a. RECOMMENDED MOTION: That the Board of Education approve Policy ¶3315 - Use of Credit and Procurement Cards - on 2nd reading.

I.4. Workplace Harassment Prohibited Policy ¶1703 - (Roll Call)
The scope of Policy ¶1703 and ¶1703P were required by the state of Illinois to include (1) prohibition of sexual harassment, (2) details on how an individual can report and allegation, (3) prohibition on retaliation for reporting allegations of sexual harassment, and (4) the consequences of a violation. The State Officials and Employees Ethics Act, 5 ILCS430/70-50(a), amended P.A. 100-554, requires school districts to adopt an ordinance or resolution establishing a policy to include the four previous points by January 15, 2018. IASB has been developing this policy and has recommended districts using PRESS services adopt the poilicy once completed by PRESS. The attached PRESS policy replaces our current policy ¶1703 and ¶1703P. This policy was approved at 1st reading at the April 17, 2018 board meeting.

I.4.a. RECOMMENDED MOTION: That the Board of Education approve proposed changes to Policy ¶1703 and Policy ¶1703P - Sexual Harassment - at 2nd reading.

I.5. Student Fees for 2018-19 School Year - (Roll Call)
This is the annual fee schedule for students.  There is no change to the schedule for 2018-19.

I.5.a. That the Board of Education approve the fee schedule for the 2018-19 school year.

I.6. Construction Manager - (Roll Call)
The District preformed a selection process for the purpose of utilizing a construction manager firm for the 2nd phase of the renovation/addition project.  Pepper Construction of Barrington was the selected firm.  These are the standard AIA (American Institute of Architects) contracts for services of Construction Manager.  The A201-2007 pertains to the general conditions of the relationship between the District and the Construction manager and Architect, while A134-2009 is specific to the relationship where there is not a Guaranteed Maximum Price. These were prepared and modified by the Districts attorney, Dan Boyle.  

I.6.a. RECOMMENDED MOTION: That the BOE approve the AIA A201-2007 and the AIA A134-2009 as attached for construction management services between Pepper Construction Company, Barrington, Il and the District.

I.7. Architectural Services - (Roll Call)
DLA architects have been the primary architect for the District.  They are currently developing the concept plans for the renovation/addition project.  Since the District will be utilizing a construction manager, an updated standard agreement is necessary.  AIA B133-2014 delineates the responsibilities between the architect, the construction manager and the District. AIA B101-2007
is the standard agreement between owner and architect.  This will be utilized on all projects in
which the construction manager is not utilized. 
These were prepared and modified by the Districts attorney, Dan Boyle.  

I.7.a. RECOMMENDED MOTION: That the BOE approve the AIA B133-2014 contract for architectural services in conjunction with a construction manager between DLA Architects, LTD, Itasca, Il and the District.

I.7.b. RECOMMENDED MOTION: That the BOE approve the AIA B101-2007 contract for architectural services between DLA Architects, LTD, Itasca, Il and the District.

I.8. Student Travel: Band & Honors A Cappella Chamber Choir Walt Disney World Performance/Masterclass Tour - (Roll Call)
In compliance with Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel - the Band & Honors A Cappella Chamber Choir Walt Disney World Performance/Masterclass Tour  qualifies as Student Travel. Band & Honors A Cappella Chamber Choir are requesting a trip to Walt Disney World, Orlando FL, which is beyond a 250 mile radius of West Chicago Community High School.

I.8.a. RECOMMENDED MOTION: That the Board of Education approve Student Travel for the Band & Honors A Cappella Chamber Choir Walt Disney World Performance/Masteclass Tour from December 5 - 9, 2018.

I.9. Administrative Staff Contracts - (Roll Call)
 Five of our current administrators are working under multi-year contracts which conclude at the end of this school year and one employee is completing their first year of service under a one-year agreement.  Four administrators are being offered a multi-year contract (three successor performance based contracts and one initial performance based contract) and two administrators currently on a multi-year contract are being offered a one-year contract for the 2018-19 school year.

I.9.a. RECOMMENDED MOTION:  That the Board of Education approve 4 multi-year contracts and 2 single year contracts for administrative staff.

I.10. IASB Resolution - (Roll Call)
The IASB Delegate Assembly will be held in conjunction with the IASB Conference, November 16-18, 2018.  One of the most important components of that meeting is the consideration of resolutions submitted by member boards.  The decision of the Delegate Assembly regarding proposed resolutions determines the future of the organization.  Rich Nagel has submitted a resolution regarding borrowing for energy saving equipment related to utility usage, for consideration of submission by the District 94 Board.

I.10.a. RECOMMENDED MOTION: That the Board of Education approve the submission of the IASB Resolution as presented for the 2018 IASB/IASA/IASBO Joint Annual Conference.

I.11. Edgenuity - (Roll Call)
Edgenuity is an academic pathway for special education students to assist in credit recovery.

I.11.a. RECOMMENDED MOTION: That the Board of Education formally approve the renewal subscription service for Edgenuity in the amount of $46,985 for a three-year contract. 

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].