April 17, 2018 at 7:00 PM - Special Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

B. STUDENT RECOGNITION

B.1. Good News of the District:
Fermilab TARGET Summer Internship Finalists:
Melissa Gonzalez-Ramirez
Citlalli Santiago
Heather Truong

B.2. March Student of the Month - Daniel Weber

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA(s)

D.2. Director of Building Operations

D.3. Director of Business Services Report

D.4. Director of Human Resources Report

D.5. Principal's Report

D.5.a. Student Attendance & Discipline

D.6. National School Board Association Annual Conference

D.7. Committee Reports

D.7.a. Communications

D.7.b. Education

D.7.c. Facilities

D.7.d. Finance - March 26, 2018

D.7.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

D.7.e. Human Resources - April 2, 2018

D.7.e.1. RECOMMENDED MOTION: That the Human Resources Committee approve the minutes of the meeting listed above.

D.7.f. Policy

D.8. Future Dates

D.8.a. Special Board of Education Data Sharing Meeting with District 25 - April 23, 2018

D.8.b. Special Board of Education Data Sharing Meeting with District 34 - April 24, 2018

D.8.c. Regular Board of Education Meeting - May 15, 2018

D.8.d. Special Board of Education Meeting - Board Governance Review - June 11

D.8.e. Regular Board of Education Meeting - June 19, 2018

D.9. Future Issues

D.9.a. Impact of FOIA's and Board Requests for Information

D.9.b. Student Service/Support Committee

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Regular Board of Education Meeting -March 20, 2018

G.1.b. Closed Session Board of Education Meeting - March 20, 2018 - At table

G.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

G.2. Acceptance of Minutes

G.2.a. Finance Committee Meeting - March 26, 2018

G.2.b. Human Resources Committee Minutes - April 2, 2018

G.2.b.1. RECOMMENDED MOTION: That the Board of Education accept the filing of the minutes of the meeting(s) listed above.

G.3. Approval of Financials

G.3.a. Approve Current Expenditures

G.3.b. Imprest fund Statement

G.3.c. Treasurer's Report

G.3.d. Statement of Position/Financial Report

G.3.e. Statement of Revenue/Expenditures YTD Ending March 31, 2018

G.3.f. 3-Year Budget/Actual Report

G.3.g. Grant Reports

G.3.h. Petty Cash Fund Report

G.3.i. Student Activity Account Fund Balance

G.3.j. New Vendors Monthly Report

G.3.k. Quarterly Financial Reports

G.3.l. Referendum Revenue and Expenditure Report

G.3.l.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from March 15, 2018 to April 12, 2018 and accept the financial reports.

G.4. Semi-Annual Review of Closed Session Minutes - (Roll Call)
The School Code requires a review of closed session minutes be conducted twice a year. The motion which follows is based on the review conducted by Mr. Campos, Mr. Nagel and Dr. Domeracki on March 20, 2018.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on review of closed session minutes as presented by Mr. Campos and Mr. Nagel.

G.5. Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those tapes provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to August 1, 2016, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained the the official records of the Board's business.

G.6. Appoint DAOES Representative - (Roll Call)

G.6.a. RECOMMENDED MOTION: That the Board of Education appoint Douglas Domeracki to serve as its Representative to the Board of Directors of DAOES for the 2018-19 school year.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
 ·  The employment of 1 certified staff for rest of 17/18 school year and 2018/2019 school year 
·  The employment of 1 administrative staff for 2018/2019 school year 
·  The employment of 1 non-certified staff effective 4/24/18 
·  The transfer of one non-certified employee from one division to another
·  The retirement of 1 certified staff
·  The resignation of 4 certified staff
·  The approval of moving from part-time to full-time assignment for 1 certified staff
·  The employment of 1 athletic coaching staff
·  The resignation of 3 athletic coaching staff
·  The approval of vacation carryover for 1 non-certified staff
·  The approval of miscellaneous wages

I.2. Separation of Employment - (Roll Call)

I.2.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations effective upon the conclusion of the 2017-18 school year:
Amanda Cardenas, Teacher/Language Arts Division
Barbi Mathews, Teacher/Mathematics Division
Jill Nolan, Teacher/Language Arts Division
Kristin Nordquist, Teacher/Mathematics Division; and
That the Board of Education accept the retirement of Mary McCarter, Teacher/World Languages Division, effective upon the conclusion of the 2021-22 school year.

I.3. Credit Card Policy Policy 3315 - Use of Credit and Procurement Cards - (Roll Call)
Illinois Statute requires school districts to have a credit and procurement card policy.  The following Press Policy has been reviewed in committee.

I.3.a. RECOMMENDED MOTION: That the Board of Education approve Policy 3315 -- Use of Credit and Procurement Cards on 1st reading.

I.4. Workplace Harassment Prohibited Policy 1703 - (Roll Call)
The scope of policy 1703 and 1703P were required by the State of Illinois to include (1) prohibition of sexual harassment, (2) details on how an individual can report an allegation, (3) prohibition on retaliation for reporting allegations of sexual harassment, and (4) the consequences of a violation.  The State Officials and Employees Ethics Act, 5 ILCS430/70-5(a), amended by P.A. 100-554, requires school districts to adopt an ordinance or resolution establishing a policy to include the four previous points by January 15, 2018.  IASB has been developing this policy and has recommended districts using PRESS services adopt the policy once completed by PRESS.  The attached PRESS policy replaces our current policy1703 and procedure 1703P.

I.4.a. RECOMMENDED MOTION: That the Board of Education approve proposed changes to Policy 1703 – Sexual Harassment – at first reading.

I.5. Future Board Meeting Locations - (Roll Call)
Chapman & Cutler, LLP, our bond counsel, has taken a conservative approach per Hauser Izzo, LLC, to require this board meeting to be called a Special Meeting of the Board of Education to approve the sale of $28,540,000 in bonds. Since the Board has not officially changed the location of its meetings, a new meeting schedule needs to be approved, identifying the location of future board meetings through May 7, 2019.

I.5.a. RECOMMENDED MOTION: That the Board of Education approve the meeting location of future Board Meetings through May 7, 2019.

I.6. Chromebook Disposal - (Roll Call)
When students enroll they are assigned a Chromebook which has a lifecycle of approximately four years.  A senior students's Chromebook is no longer needed after four years and becomes obsolete. These Chromebooks will be available for purchase at the end of the school year.

I.6.a. RECOMMENDED MOTION: That the Board of Education approve the sale of outdated student Chromebooks for the cost of $10.

I.7. Hobsons’ Naviance Subscription – (Roll Call)
The Naviance College and Career planning tool is a resource used throughout DuPage County.  The tool provides a one-stop shop where students can do all of their five year planning activities including: interest and personality inventories, career exploration, college searches, scholarships, letters of recommendation, college applications, transcript requests, standardized test scores, meeting with college admissions reps, net price calculations for college, résumé, extra-curricular activities, and community service log. Naviance has built-in curriculum that aligns with the IL PaCE requirements that districts are required to implement (including social-emotional learning and soft skill development).  Materials are available in English and Spanish and are FERPA compliant.  Lastly, this tool would allow the district the ability to track educational outcomes for all graduates.  This would replace our current Career Cruising software.
The cost of the proposed contract would be:
18-19:  $17,140 (includes a one-time implementation and training fee of $4,000)
19-20:  $13,140 
20-21:  $13,140
21-22:  $13,140
22-23:  $13,140

I.7.a. RECOMMENDED MOTION: That the Board of Education formally approve the subscription service for Naviance in the amount of $69,700.50 for a five-year term.

I.8. Bond Resolution - (Roll Call)
RECOMMENDED MOTION: Resolution providing for the issue of not to exceed $28,540,000 General Obligation School Bonds, Series 2018, for the purpose of altering, repairing and equipping the West Chicago High School Building, improving the site thereof and building and equipping an addition thereon, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to, and the execution of a Bond Purchase Agreement with, Raymond James & Associates, Inc., the purchaser thereof.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

M.1. Administrative Staff Salary Increases - (Roll Call)

M.1.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for administrative staff.

M.2. Establishment of Superintendent's 2018-19 Goals - (Roll Call)

M.2.a. RECOMMENDED MOTION: That the Board of Education approve the establishment of Superintendent Domeracki's goal objectives for 2018-2019.

N. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].