October 10, 2023 at 7:00 PM - Regular Meeting
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I. Roll Call
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II. Call to Order
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III. Pledge
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IV. Communications
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IV.A. D91 Parent Teacher Organization (PTO)
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IV.B. D91 Foundation
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IV.C. D91 Parent Athletic Association (PAA)
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IV.D. Invitation to Address the Board of Education
Description:
Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. The individuals appearing before the Board are expected to follow these guidelines:
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V. Staff Recognition
Description:
We will be recognizing our two building principals, Mr. John Jennings III at Kevin Grove and Mrs. Jaime Koziol at Milne Grove.
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VI. Student Recognition
Description:
We will be recognizing the KG students of the month and MG third-grade student representatives.
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VII. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order. |
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VII.A. Approval of Minutes *
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VII.B. Approval of Financial Reports
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VII.B.1. Payment of Bills (online)*
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VII.B.2. Monthly Financial Reports (on-line)*
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VII.B.3. Activity Accounts*
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VII.B.4. Treasurer's Report*
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VII.B.5. Investment Report*
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VII.B.6. Flexible Spending Account*
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VII.C. FOIA Report *
Description:
We have received two requests for information under the Freedom of Information Act. The first request was asking if and how many certified librarians we have within our district. The second request was from a copy vendor who requested copies of our current copy contracts, which were provided. See attached for the two requests and responses. |
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VII.D. Suspension Report *
Description:
Attached is the suspension report for Kelvin Grove for the month of September 2023. There were no suspensions at Milne Grove for the month of September 2023.
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VIII. FY23 Audit Report
Description:
Mr.John Michalesko from the auditing firm of Gassensmith & Michalesko, LTD. has prepared information for the school board to be shared at the meeting on Tuesday.
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IX. Board Reports/Discussion Items
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IX.A. Committee of the Whole Report
Description:
The Committee of the Whole will meet on Tuesday, October 10, 2023, at 5:45 p.m. in the Kelvin Grove LRC. The agenda discussion items are listed below. All members are invited to attend the meeting. Committee Discussion Items
Information discussed at the meeting will be reviewed by the full board during the Board reports/discussion items portion of the meeting on Tuesday. I look forward to seeing all board members who are able to attend on Tuesday at 5:45 p.m. in the KG LRC. |
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IX.B. Strategic Plan Update
Description:
On Tuesday night, Dr. Wilkey will provide an update on the strategic plan sub-committee members that will begin meeting on October 30th. In addition, Dr. Wilkey will provide an update on the number of community responses to the survey that was sent following the community day.
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IX.C. IASB Three Rivers Division Meeting
Description:
On Tuesday night, be prepared to discuss whether you will be attending the IASB Three Rivers Dinner on Wednesday, October 25 at 5:30 pm. Further information was sent to the board by Mrs. Melber on October 3rd with details of the event.
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IX.D. Review 2023 IASB Resolutions Committee Report
Description:
Attached is a copy of the IASB Report to the Membership - 2023 Resolutions Committee Report. Please review this report before the November 14, 2023 meeting in preparation for providing input to Mrs. Rodriguez so she can fulfill her responsibilities at the 2023 Delegate Assembly on November 18, 2023 at 10:00 a.m.
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IX.E. Review Resolution to Regulate Expense Reimbursements
Description:
In 2016, PA 099-0604 went into effect resulting in units of local government adopting policies and forms related to reimbursement for travel expenses. In January 2020, the Board of Education approved the attached resolution setting the reimbursement rate of up to $800/day.
This year the Triple I Conference is only being held November 17-19, 2023 and we are required to review this resolution (attached) annually. |
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IX.F. Truth in Taxation Hearing
Description:
In November, we will have an action item to approve the estimated amounts necessary to be levied for the 2023 levy. At this time, CPI is over 5% for the 2023 tax levy, but we are located in a tax-capped region which means the max we can get is 5% of the CPI. In order for the district to capture new property, we will need to levy above the 5% tax cap. Our new property is estimated to be ~$1.9 million, the highest the district has seen in recent years. As we did last year in this same situation, we will be levying over the 5%, so we can make sure we will capture our full entitlement with the new property. In order to levy above the 5% to capture our full entitlement, we are required to hold a Truth In Taxation hearing during our December meeting. This will include publishing a notice in the paper with the time/date for a hearing at the December board meeting prior to approving the certificate of tax levy in December. More information will be shared at the November board meeting, but I wanted to make you aware early in case you have any questions. |
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X. Reports of the Superintendent
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X.A. PMA Investment Update
Description:
As you are aware, our district operates on a cash basis. Through the financial management support we receive with PMA, they do an analysis of our cash flow throughout the year to determine if/when we will have additional cash on hand that can be invested to earn some interest instead of leaving it to sit in the bank. Per the cash flow analysis and investment plan, the district invested in the following: September 14, 2023:
September 28, 2023:
The approximate interest to be earned from investments listed above is $176,596.72. This money is typically not anticipated in our revenue budget and will get adjusted to our final account balances at the end of each fiscal year. |
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XI. Action Items
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XI.A. Accept Donations
Description:
RECOMMENDATION BACKGROUND |
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XI.B. Personnel Report
Description:
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XI.C. Accept FY23 Audit and Annual Financial Report
Description:
RECOMMENDATION Accept the FY23 Audit and Annual Financial Report as presented by the district’s auditor. BACKGROUND Mr.John Michalesko from the auditing firm of Gassensmith & Michalesko, LTD. has prepared information for the school board to be shared at the meeting on Tuesday. It is my recommendation that the District 91 Board of Education accept the FY23 audit and Annual Financial Report (AFR) as presented.
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XI.D. Adopt Policies, Second Reading
Description:
Recommendation: To adopt the updated/revised/new policies below as discussed during the first reading at the September 2023 general meeting and discussed at the Board Committee of the Whole meeting at 5:30 pm on September 12th. |
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XII. Informational Items
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XII.A. Media
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XII.B. Correspondence
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XII.C. Legislative Report
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XII.D. Upcoming Dates
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XIII. Closed Session
Description:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act]. 5 ILCS 120/2(c)(1), as amended by P.A. 99-646
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XIV. Adjournment
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