December 13, 2022 at 7:00 PM - Regular Meeting

Description:  Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 
The individuals appearing before the Board are expected to follow these guidelines: 

1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.
2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.
3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 
5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 
6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 
7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 

Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. 
 

Description:  On Tuesday evening we will be recognizing the District 91 Lunch Program Managers: Mrs. Tammy Latham from Kelvin Grove and Mrs. Jen Dennis from Milne Grove.

Description: 

We will be recognizing the KG students of the month and Chess Club members.

Description:  We have not received any requests for information under the Freedom of Information Act since the November 2022 meeting of the Board of Education.

Description:  Attached is the suspension report for Kelvin Grove for the month of November 2022.  There were no suspensions at Milne Grove for the month of November 2022.

Description:  I have included this item on the agenda for those who attended the conference to share any information from the sessions attended with the other members during the meeting on Tuesday.

Description: 

To continuously improve as a district, it is important that professional development is included for not just district staff, but the board of education as well.  Following the joint annual conference, Ms. Garrett and Dr. Wilkey developed a tentative professional development plan for the board of education members included below.  On Tuesday, they will be looking for feedback from the board members on the plan.

 

February 2023 - Board of Education Self Evaluation

June/July 2023 - New Board Member On-boarding

August 2023 - Starting Right Board Training

September/October 2023 - Begin Strategic Planning Process

 

Description: 

On December 5th the board held a special board meeting to discuss the November 8th ballot results and review options for the April 4, 2023 election.  A request that came from the special meeting was to review a list of projects in the event the board chose to go out for a 4, 5, 6, or 7-year bond.  

Attached you will find a list of projects from the facilities management plan broken down by each bond option presented to the board.  The Board will briefly review and discuss these on Tuesday evening.  If the board chooses to place a question on the April 4, 2023 ballot, final approval of the resolution will need to be placed on January 17th for a vote by the board.

Description: 

Below is a list of revised/new/updated policies and exhibits are being brought to the Board of Education for a first reading as a part of the January meeting:

Please look over the included update memo and the policies.  The Board will briefly review and discuss these Tuesday evening.  A board discussion group will take place before the February board meeting to discuss and finalize any changes (if any).  Changes will be made as the Board deems necessary and submitted for official Board approval as part of the February board meeting.

Description: 

Attached you will find a tentative list of winter break projects that have been identified by Mr. Pierson to be completed when students are not in session. Please be prepared to ask any questions you may have on the items listed.  

Description:  RECOMMENDATION:
Approve the Certificate of Tax Levy for the 2022 levy as recommended.

BACKGROUND:
Included are documents regarding the 2022 Final Levy. The information being presented today is for the approval of the final levy.  The following forms and documents are included:
2022 Certificate of Tax Levy - This is the actual levy document that, if approved, will be submitted to the Will county clerk.
2021 Levy Resolutions - These are the resolutions and certifications for adopting the levy that are included in the submittal to the Will county clerk.  

1. Certificate of Compliance with Truth in Taxation
   1. Certificate of Publication
   2. Truth in Taxation Notice
2. Certificate of Tax Levy Ordinance

2021 Tax Extension Worksheet - This shows detailed information on estimates, comparisons to prior year’s extension, and the different levies.

Below are definitions of terms that may be helpful in the discussion:
Levy - Amount of property tax revenue requested
Extension - Amount of property tax revenue approved
EAV-Equalized Assessed Valuation. This is very close to 1/3rd of Fair Market Value of properties. New Construction - New property on the "tax rolls". This could include construction, improvements, annexations, and TIF dissolutions.
Tax Rate-Rate applied to EAV to result in extension. Tax rate = Extension/EAV
CPI - Consumer Price Index (All Urban Consumers). This is essentially the rate of inflation used.
PTELL-Property Tax Extension Limitation Law. This law caps the amount of revenue the district may receive from property taxes.
Limiting Rate - the tax rate calculated by PTELL that, in essence, caps the current year extension by the rate of inflation

A few minor reminders regarding the tax levy:

• At least 20 days before the District adopts the levy, the Board must estimate the amount of the levy. If the estimated amount is more than 105% of the amount extended for last year’s levy, the district must conduct a Truth in Taxation hearing.
• Bond and Interest is not levied by the district; this was setup when debt was incurred and the county will extend the taxes necessary.
• The requested levy needs to provide enough contingency in order to protect against incorrect estimated New Construction and potential change in existing EAV. Otherwise, loss of revenue can occur.
•  Specific fund estimates are determined based on fund balances, expenditures, and other revenues.
• Existing properties, in aggregate, are increasing at the rate of CPI (inflation), 5%.
• This does not mean that individual property taxes will increase by 5%. Each individual property tax will change based on the changes in assessed value.

Description: 

RECOMMENDATION

Accept the donation of assorted maker’s space items that include beads, board games, yarn, knitting & crocheting needles, and K’Nex sets. 

 

BACKGROUND

We would like to thank the following for their donations to the KG LRC: Mrs. Tammy Latham, Sam Gehrig, and the Herring family.  Please see attached for specific descriptions of the donations made to the Kelvin Grove Library Maker’s Space during the month of November.

 

Description: 

Description:  RECOMMENDATION:
Approve the IPRF (Illinois Public Risk Fund) Contract for Workers’ Compensation in the amount of $20,139.

BACKGROUND:
The District has had a contract with the IPRF since July 2012 for workers’ compensation. To date, we have been very pleased with the service we have been provided with through IPRF. The premium cost from January 1, 2022, to December 31, 2022, was $20,132.00.
The proposal we received for January 1, 2023, to December 31, 2023, is $20,139.00. In addition, we have received a preferred loss ratio grant in the amount of $2,898.00 (an increase of $86 from last year).
It is my recommendation that the Board of Education approves the contract for workers’ compensation services through the Illinois Public Risk Fund from January 1, 2023, to December 31, 2023.

 

Description: 

RECOMMENDATION

Approve the resolution authorizing the emergency purchase of custodial services.

BACKGROUND

Since the start of this fiscal year, we have been trying to fill open vacancies for our custodial staff.  During this process, we have increased our starting wage in anticipation to fill the vacancies.  We have had some luck, but still have yet to fill all the positions.  Due to the need to provide safe and hygienic learning environments for our staff and students, it is imperative that these positions be filled.  To do so, we have a monthly contract that rolls over one month at a time and it allows us to outsource our open custodial positions to make sure we have daily cleaning and disinfecting in both buildings on a daily basis.

 

In the absence of being able to fill these positions, we would like to continue outsourcing our custodial on a month-by-month basis until the current custodial openings are filled.

 

Description:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646