September 13, 2022 at 7:00 PM - Regular Meeting

Description: 

Each year the Board of Education is required to adopt a budget for the fiscal year and hold a budget hearing by September 30th. Prior to adopting the budget, a legal notice must be placed in a newspaper of local circulation notifying the public of the tentative budget and budget hearing. In addition, the proposed/tentative budget must be placed on public display for a minimum of 30 days. All these requirements have been met.

 

I have attached the updated state budget form, expenditure and revenue detail.  Both the expenditure and revenue detail include all changes highlighted in yellow since the budget has been on display.

 

The final budget recommended for adoption reflects the following:
 

Fund Estimated Fund Balance June 30, 2023  

 

Education $6,202,774 (without student activity accounts)

Operation & Maintenance $184,537

Debt Service $138,209

Transportation $181,397

Retirement/SS $375,477

Capital. Improvement $53,477

Working Cash $423,617

Tort $27,460

Fire Prev. /Safety $33,584

 

            TOTAL            $7,620,532

Description:  Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 
The individuals appearing before the Board are expected to follow these guidelines: 

1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.
2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.
3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 
5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 
6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 
7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 

Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. 
 

Description:  We will be recognizing all new District 91 staff that have joined the Hornet Family for the 2022-2023 school year.
 

Description:  We have received two requests for information under the Freedom of Information Act.  Both of the requests came from the same person, one day apart.  The first request was asking for a list of all books in circulation at Kelvin Grove and a separate list of all the books in circulation at Milne Grove.  Specifically, the lists included the book title, author, and Dewey decimal system coding. The second request was to review our Annual Financial Reports (AFRs) from the 2011-12 school year through 2019-20 school year.  The AFRs are available for viewing on our district website at: http://www.d91.net/afr.html
 

Description: 

Mr.John Michalesko from the auditing firm of Gassensmith & Michalesko, LTD. has prepared information for the school board to be shared at the meeting on Tuesday.

Description:  Over the course of the FY21 and FY22 school years, District 91 was able to attain the School Maintenance Grant through the state of IL to replace all the windows and doors in the pod at Kelvin Grove for FY21 and brand new boilers at Kelvin Grove in FY22.  We have an opportunity to apply for the same matching grant for FY23 and would like input and direction from the school board on how to proceed with the grant application.  After meeting with Mr. Pierson multiple times, we would like to utilize the funding to assist the district in adding electronic key fobs to interior and/or exterior doors to comply with our goal of safety/security for our students and staff. 
 

Description:  The 2022-2023 school year has got off to a great start! The chart is set up so you can follow the colors diagonally to see the cohort trend for each grade level of students.

 

	FY14	FY15	FY16	FY17	FY18	FY19	FY20	FY21	FY22	FY23
K	57	64	65	53	42	34	50	46	50	49
1	55	66	76	64	59	49	41	58	50	59
2	83	60	69	72	59	64	49	41	60	56
3	70	81	61	73	62	62	65	51	39	60
4	58	76	76	58	69	68	63	60	46	47
5	59	58	78	80	59	70	71	59	59	48
6	82	60	60	79	80	62	72	69	54	58
7	83	86	65	61	75	86	62	65	64	57
8	74	80	84	68	57	76	89	65	67	71
TOTAL*	621	631	634	608	562	571	562	514	489	505

*Does not include Pre-K or D91 students enrolled in attending school in another location

 

Description:  Under School Code Section 10-20.47, the District is required to post on its website information about administrator and teacher salary and benefits. This report does not include service personnel or support staff.  The full text of the section is below. 


105 ILCS 5/10-20.47:  Administrator and teacher salary and benefits; report.  Each school board shall report to the State Board of Education, on or before October 1 of each year, the base salary and benefits of the district superintendent and all administrators and teachers employed by the school district.  For the purposes of this Section, "benefits" includes without limitation vacation days, sick days, bonuses, annuities, and retirement enhancements.

Prior to this annual reporting to the State Board of Education, the information must be presented at a regular school board meeting, subject to applicable notice requirements, and then posted on the Internet website of the school district, if any.

This report is based on the preceding fiscal year salaries and benefits.  The report will be forwarded to ISBE and posted on the District web page.
 

Description:  As part of the D91 Principals and Curriculum Coordinator Administrative Contracts, it requires a list of the goals and indicators to be identified that can be used in the evaluation process as well as contract renewal.  During the first weeks of school, Dr. Wilkey scheduled meetings with both building principals and the curriculum coordinator to develop their goals and develop the indicators that will be evaluated this upcoming year.  On Tuesday evening you will find the 2022-2023 goals and indicators for Mr. Jennings, Mrs. Koziol, and Ms. Rae included under extras in the agenda.
 

Description:  On Tuesday night Dr. Wilkey will provide an update on a communication timeline to share information with the parents and community members.

Description: 

RECOMMENDATION

Accept the FY22 Audit and Annual Financial Report as presented by the district’s auditor.

 

BACKGROUND

Mr.John Michalesko from the auditing firm of Gassensmith & Michalesko, LTD. has prepared information for the school board to be shared at the meeting on Tuesday. It is my recommendation that the District 91 Board of Education accept the FY22 audit and Annual Financial Report (AFR) as presented.

Description: 

Each year the Board of Education is required to adopt a budget for the fiscal year and hold a budget hearing by September 30th. Prior to adopting the budget, a legal notice must be placed in a newspaper of local circulation notifying the public of the tentative budget and budget hearing. In addition, the proposed/tentative budget must be placed on public display for a minimum of 30 days. All these requirements have been met.

 

I have attached the updated state budget form, expenditure and revenue detail.  Both the expenditure and revenue detail include all changes highlighted in yellow since the budget has been on display.

 

The final budget recommended for adoption reflects the following:
 

Fund Estimated Fund Balance June 30, 2023  

 

Education $6,202,774 (without student activity accounts)

Operation & Maintenance $184,537

Debt Service $138,209

Transportation $181,397

Retirement/SS $375,477

Capital. Improvement $53,477

Working Cash $423,617

Tort $27,460

Fire Prev. /Safety $33,584

 

            TOTAL            $7,620,532

Description:  Recommendation:

To adopt the updated/revised/new policies below as discussed during the first reading at the June 2022 general meeting and discussed at the Board Discussion Group meeting at 6pm on September 9^th prior to the regular board meeting.

Description:  Recommendation:

To approve the LAA Intergovernmental Agreement establishing Lockport SD 91 as a member of the Lincolnway Area Affiliation of Participating School District Employee Benefit Trust Fund. 

Background:

Attached you will find an explanation of the LAA Intergovernmental Agreement, the full Intergovernmental Agreement, and the LAA Employee Benefit and Trust Fund Agreement

Description: 

Description: 

RECOMMENDATION

To approve the estimated October payrolls.
 

BACKGROUND

I am asking the Board to approve in advance, the payment of the October payroll, including health insurance premiums, federal and state taxes, IMRF, THIS, and TRS contributions. 

It is recommended that the Board of Education approve the payment of the October payroll.

Description: 

RECOMMENDATION

Approval to process purchase orders between the September and November board meetings.
 

BACKGROUND

Given the leave for the bookkeeper, we would like approval to continue making general purchases that the board will approve at the November board meeting.  This will include approving the end-of-the-month financials for both September and October.  

It is recommended the Board of Education approve the processing of purchase orders between the September and November board meetings as approved by the Superintendent.

 

Description: 

RECOMMENDATION

Accept the donation of books and 40 assorted beanies and stuffed animals to be used or given as prizes to students in the Kelvin Grove LRC and $100.00 for the music department.
 

BACKGROUND

Below are descriptions of the donations made to the Kelvin Grove Library since the August board meeting:

40 Assorted Beanies & Stuffed Animals, donated by Mrs. Ruth McCartan Assorted Books (including author signed copies), donated by Mrs. Nina Beavers
$100.00 for the music department, donated by the Joliet Area Theater Organ Enthusiasts (JATOE)

Description:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646