October 13, 2020 at 7:00 PM - Regular Meeting
| Agenda | ||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
I. The public is welcome to attend the meeting in person or remotely.
Information for the public to join the meeting remotely is below. Join from a PC, Mac, iPad, Phone, or Android Device: https://youtu.be/ro9roatzEx8
Description:
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
II. Call to Order
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
III. Roll Call
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
IV. Pledge
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.A. Approval of Minutes *
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B. Approval of Financial Reports
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B.1. Payment of Bills (online)*
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B.2. AP Check Register*
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B.3. Monthly Financial Reports (on-line)*
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B.4. Investment Report*
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B.5. Treasurer's Report*
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.B.6. Activity Accounts*
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
V.C. FOIA Report *
Description:
We have received one request for information under the Freedom of Information Act since the September 2020 meeting of the Board of Education. A summary of the request is below.
Requested by: Robert Degre, Director of Research ADAC Information Requested: Data from the past five school years (school year 2015-2016 through school year 2019-2020): 1. How many public school students have IEPs? 2. How many charter school students have IEPs? 3. How many homeschooled students have IEP/ISPs? 4. How many parentally placed private school students have been referred for testing under the requirements of the Individuals with Disabilities Education Act’s (IDEA) child find procedures? 5. How many parentally placed private school students have been identified through child-find to need special education and/or related services? 6. How many parentally placed private school students have an IEP/ISP? 7. Is your district's child-find referral process in writing? If it is, then how/where might I access that information? 8. What is your district’s total IDEA Part B allocation? 9. What is your district’s total IDEA (Section 619) allocation? 10. How many parentally placed private school students have received IDEA-funded services? 11. Which IDEA-funded services have been provided to parentally placed private school students? 12. If IDEA-funded services have been provided to parentally placed private school students, then what has been/is the location of those services? FOIA Received: October 2. 2020 FOIA Completed: October 6, 2020 |
||||||||||||||||||||||||||||||||||||||||||||||||
|
VI. FY20 Audit Report
Description:
Due to COVID-19, the auditing firm of Gassensmith & Michalesko, will not be presenting a review of the audit to Boards of Education as they have in the past. However, I will review the audit information with the Board of Education Tuesday evening. I have attached the documents for you to review
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
VII. Invitation to Address the Board of Education
Description:
Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the BoardAt each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints.The individuals appearing before the Board are expected to follow these guidelines:
Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
VIII. Student Recognition
Description:
In accordance with the Board’s goal to recognize student achievements, we have decided that even during this unprecedented time students will be recognized. An electronic presentation has been created and will be shared as the Board recognizes select students from third grade and the September 2020 Kelvin Grove Students of the Month.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
IX. Master Board Member Recognition Awards
Description:
The Illinois Association of School Boards recognizes board members through the Master Board Member program for the time and effort they devote to IASB leadership activities and service to the public education community.
Master Board Member Points are earned by attending IASB division meetings, Governing meetings, legislative leadership programs as well as holding positions of leadership within the Association. Points are cumulative and individuals are recognized as they reach each level. Typically, Master Board Members receive special recognition at IASB Fall Division Meetings. However, regional meetings are currently only being held virtually. We have three members who have earned Level II in the Master Board Member Recognition program.
Gifts from IASB will be distributed to these individuals Tuesday evening. Congratulations! |
||||||||||||||||||||||||||||||||||||||||||||||||
|
X. Board Reports/Discussion Items
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
X.A. Review 2020 IASB Resolutions Committee Report
Description:
Attached is a copy of the IASB Report to the Membership - 2020 Resolutions Committee Report. Please review this report before the November 10, 2020 meeting in preparation for providing input to Mrs. Oxley-Turner so she can fulfill her responsibilities at the 2020 virtual Delegate Assembly on November 14, 2020, at 10:00 a.m.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
X.B. Review Inclement Weather Procedures and E-Learning Plan
Description:
Tuesday evening we will review the procedures for inclement weather or an emergency that would limit students and staff from occupying the buildings.
The attached procedures have been used in the past. This year will look much different, but we can use this document as a starting point for discussions Tuesday evening. In addition, we will discuss the District’s proposed E-Learning Plan and the procedures that must be followed for it to be approved by the Regional Office of Education. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
X.C. Seventh Street Construction Project
Description:
I have attached a map of the Seventh Street construction project that will begin later this year. Mrs. Koziol and I have met with representatives from the city and the engineering firm to discuss the impact of this project on drop-off and pick-up of students at Milne Grove. We believe we will be able to implement a safe process during this project. The end result of the project will provide additional sidewalks and a well-marked drop-off and pick-up zone for the school.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
X.D. Superintendent Compensation Report
Description:
President. Garrett asked that results of the Superintendent compensation survey conducted by B.W.P. Ltd. be shared with the full board. I have attached the information they have shared. This information will be discussed by the Board at a later date.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
X.E. Review Resolution to Regulate Expense Reimbursements
Description:
In 2016, PA 099-0604 went into effect resulting in units of local government adopting policies and forms related to reimbursement for travel expenses. In January, the Board of Education approved the attached resolution setting the reimbursement rate of up to $800/day.
Although this year the Triple I Conference is only being held virtually due to COVID-19, we are required to review this resolution (attached) annually. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
XI. Reports of the Superintendent
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XI.A. Update on State Funding
Description:
To provide the most current information, an update on state funding will be provided to members at the meeting Tuesday.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XI.B. Review Planning Document
Description:
October 9 Midterm 12 Columbus Day - No School 13 Board of Education Meeting 7:00 KG New Gym 14 Fall Picture Day (White: Remote Only Students) 15 Fall Picture Day (Green) 16 Fall Picture Day (Gold) PTO Pop's Fundraiser November 2-15 KG/MG Online Book Fair 3 Election Day - No School 10 Board Finance Committee Meeting - Kelvin Grove Gymnasium 5:00 Buildings & Grounds Committee Meeting - Kelvin Grove Gymnasium 6:00 Board of Education Meeting - Kelvin Grove Gymnasium 7:00 11 Teacher Institute - No School 18 PTO Mangia Pizza Night 20 End of First Trimester 23&24 Virtual Parent/Teacher Conferences - No School 25-27 Thanksgiving Break 30 Fall Picture Retake (Green) |
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII. Action Items
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.A. Accept FY20 Audit
Description:
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.B. Consideration to Adopt Resolution for National Principals Month
Description:
Each October, National Principals Month recognizes the essential role that principals play in making a school great. Principals are among the hardest working, yet often least recognized individuals in education. Principals set the academic tone for their schools, and it is their vision, dedication, and determination that provide the mobilizing force for achieving student success. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.C. Personnel Report
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.D. IESA Ejection Fines
Description:
IESA will initiate fines associated with coaches and player ejections from games beginning with the 2020-2021 school year. For coaches: 1st offense is a two-game suspension and $100 fine, 2nd offense is a five-game suspension and $250 fine. For players: 1st offense is a two-game suspension, 2nd offense is a five-game suspension, and $100 fine. Players, coaches, and fans must complete a sportsmanship course as well. IESA will only accept a school check and players and coaches remain suspended until the check is received by the IESA.
We have not had a player or coach ejected in many years for unsportsmanlike conduct. However, we do believe this new rule should be taken seriously. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.E. Adopt Policies - Second Reading
Description:
Last month the Board reviewed the updated policies below and discussed the following recommendations:
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.F. Proposed Date for a Joint Public Meeting to Review Feasibility Study Findings
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XII.G. Additional Custodial Assistance (COVID-19)
Description:
With students back in the buildings, the custodians and Mr. Pierson are working hard to address the additional cleaning and sanitation requirements.
I have met with the custodians and Mr. Pierson to discuss the new cleaning and disinfecting protocols and hear from their perspective what is going well and what we need to rethink. There are a few obstacles they have had to contend with the largest being the sheer number of hours it takes to clean desk shields, bathroom partitions, and sanitizing touchpoints throughout the day. In summary, the additional expectations are being met but sustainability is questionable without additional assistance. I am immensely proud of our custodial crew and Mr. Pierson. They have been working hard and continue to brainstorm how to improve procedures to ensure that the cleaning and disinfecting needs are met. While we have added many new cleaning and disinfecting expectations, we have not added additional personnel. At this point, Mr. Pierson is coming in before his set workday to help complete any tasks that were not able to be addressed the night before. Mrs. Koziol was able to include the costs associated with additional custodial assistance in the ESSER grant budget submitted this week. This should allow us to cover the salary and benefits for the additional staff we need. We are still working to identify exactly how much additional assistance is required. Mr. Pierson and I will be available to answer questions you may have before or during the board meeting. |
||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII. Informational Items
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.A. COPS Grant
Description:
Unfortunately, we were not awarded the COPS SVPP Grant this year. I have included a copy of the 2020 recipients.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.B. Correspondence
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.C. Will County Cares Act- Local Government Program
Description:
We have been notified that we will receive $12, 300 from Will County as a part of the governmental CARES program. This revenue will be used to help cover the costs of PPE supplies and supplies to facilitate distance learning.
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.D. 2020 Summative Designation
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
XIV. Adjournment
|
