September 15, 2020 at 7:00 PM - Regular Meeting
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I. Information for the Public to Join the Meeting Remotely
Description:
Join from a PC, Mac, iPad, Phone, or Android Device:
https://youtu.be/PnQv0mldyRA |
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II. Call to Order
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III. Roll Call
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IV. Pledge
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V. 2020-2021 Budget Hearing
Description:
Each year the Board of Education is required to adopt a budget for the fiscal year and hold a budget hearing by September 30th. Prior to adopting the budget, a legal notice must be placed in a newspaper of local circulation notifying the public of the tentative budget and budget hearing. In addition, the proposed/tentative budget must be placed on public display for a minimum of 30 days. All these requirements have been met.
I have attached the updated state budget form, expenditure, and revenue detail. Adjustments have been highlighted in yellow on the detailed reports. You will see that we added/adjusted several budget amounts since the tentative budget was shared last month. The final budget recommended for adoption reflects the following: Fund Estimated Fund Balance June 30, 2021 Education $4,730,599 (without student activity accounts) Operation & Maintenance $621,833 Debt Service $152,646 Transportation $411,013 Retirement/SS $275,970 Capital. Improvement $53,477 Working Cash $413,807 Tort $8,622 Fire Prev. /Safety $23,392 TOTAL $6,691,359
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VI. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order. |
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VI.A. Approval of Minutes *
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VI.B. Approval of Financial Reports
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VI.B.1. Payment of Bills (online)*
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VI.B.2. Monthly Financial Reports (on-line)*
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VI.B.3. Investment Report*
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VI.B.4. Treasurer's Report*
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VI.B.5. Activity Accounts*
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VI.C. FOIA Report *
Description:
We have received one request for information under the Freedom of Information Act since the August 2020 meeting of the Board of Education. A summary of that request is below.
Requested By: Raquel Frias Information Requested: Salaries of school secretaries at Milne and Kelvin Grove Schools. FOIA Received: August 6, 2020 FOIA Completed: August 6, 2020 |
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VII. Invitation to Address the Board of Education
Description:
Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the BoardAt each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints.The individuals appearing before the Board are expected to follow these guidelines:
Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. |
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VIII. Board Reports/Discussion Items
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VIII.A. First Reading of Policies
Description:
The following new/updated policies are being brought to the Board of Education for a first reading as a part of the September meeting: DRAFT UPDATE: 2:260 Uniform Grievance Procedure - ANSWER REQUIRED 5:10 Equal Employment Opportunity and Minority Recruitment 5:100 Staff Development Program 5:20 Workplace Harassment Prohibited 5:220 Substitute Teachers 7:10 Equal Educational Opportunities - ANSWER REQUIRED 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment 7:185 Teen Dating Violence Prohibited 7:20 Harassment of Students Prohibited DRAFT UPDATE - NEW 2:265 Title IX Sexual Harassment Grievance Procedure - ANSWER REQUIRED Please look over the included update memo and the above policies. The Board will review and discuss these Tuesday evening. Changes will be made as the Board deems necessary and submitted for official Board approval as part of the October meeting. |
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IX. Reports of the Superintendent
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IX.A. State of the District Report
Description:
Last month due to time restrictions, the Board decided to postpone the State of the District Report until the September meeting. Information on enrollment, participation in the different instructional models, staffing, professional development, LRC summer enrichment, and costs associated with COVID-19 will be included in the presentation. I have attached the KG LRC Summer Enrichment information provided by Mrs. Bruemmer for you to view.
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IX.B. Presentation of Salary and Benefit Report
Description:
Under School Code Section 10-20.47, the District is required to post on its website information about administrator and teacher salary and benefits. This report does not include service personnel or support staff. The full text of the section is below.
105 ILCS 5/10-20.47: Administrator and teacher salary and benefits; report. Each school board shall report to the State Board of Education, on or before October 1 of each year, the base salary and benefits of the district superintendent and all administrators and teachers employed by the school district. For the purposes of this Section, "benefits" includes without limitation vacation days, sick days, bonuses, annuities, and retirement enhancements. Prior to this annual reporting to the State Board of Education, the information must be presented at a regular school board meeting, subject to applicable notice requirements, and then posted on the Internet website of the school district, if any. This report is based on the preceding fiscal year salaries and benefits. The report will be forwarded to ISBE and posted on the District web page. |
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IX.C. Memorandum of Understanding between the D91 Board of Education and the D91 Teachers' Association
Description:
I have attached the Memorandum of Understanding (MOU) between the Board and the Teachers’ Association. These are conditions we have agreed upon that are different from the collective bargaining agreement and/or past practice. This MOU is to be adhered to only during the time that COVID-19 prevents us from not be able to have all students present for in-person learning.
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IX.D. Review the Planning Document
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X. Action Items
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X.A. 2020-2021 Budget
Description:
Each year the Board of Education is required to adopt a budget for the fiscal year. The Board of Education has reviewed and provided feedback regarding the proposed tentative budget.
The proposed/tentative budget was placed on public display (office and web page) for 30+ days. A legal notice was placed in the Herald News notifying the public of the proposed/tentative budget and budget hearing. The budget being recommended has estimated fund revenues of $8,470,838 and expenditures of $9,250,195. This budget includes all known personnel, program, and COVID-19 related costs. The Board should keep in mind however that it is very possible that we may incur additional costs related to COVID-19. |
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X.B. Disposition of Property
Description:
Every summer as we are preparing the schools for the fall reopening, we identify items that are either beyond repair, unsafe for use, or beyond their useful life. None of these items are in good enough condition to donate to another district or are considered obsolete technology, nor do we have room to store these items.
Attached is a list compiled by Mr. Pierson of the items for consideration. |
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X.C. Renewal of Contract for Student Safety Management Services Provided by Gaggle
Description:
For the past two years we have utilized student safety management services through Gaggle.
The service scans all email and documents created under the district’s domain in Google. Any document or email that is flagged is then reviewed by a human for context. Incidents are recorded and forwarded to administration. Any urgent incident (self-harm, harm of others, threats, etc.) is flagged and administration or local authorities are contacted immediately. We have found this service to be useful and it has helped us to intervene in concerning situations in order to keep students safe. |
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X.D. Proposed Date for Special Joint Public Meeting with Will County D92 to Review the Feasibility Study Findings
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X.E. Personnel Report
Description:
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X.F. Establish New Checking Account and Close the Imprest and Money Market Accounts
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X.G. CallOne Contract (SIP with PRI handoff)
Description:
Our contract for the PRI (Primary Rate Interface) line from CallOne that supports our Shoretel phone system expires this month. Due to a misunderstanding between the sales rep and myself, this was overlooked by me in June when we were notified. CallOne, as displayed in the attached correspondence, is no longer able to support PRI lines due to the carriers trying to phase them out and the increased cost. CallOne is proposing replacing and abandoning the current PRI line with: CallOne SIP ( Session Initiated Protocol) with a PRI Handoff. In simple terms, this means that instead of our phone system using the antiquated 2-pair copper lines, calls will now be routed through our fiber internet connections. The PRI handoff is a device to connect our phone system to the SIP system. There are several advantages to switching to CallOne SIP, which are:
The term of the contract is for 3 (three) years, for $365.50/month (Three hundred sixty-five dollars and fifty cents). Additionally, CallOne has agreed to waive up to $345.00 (Three hundred forty-five dollars) of the installation charge upon submission of the signed documents. After discussions with Mr. Kincaid, I would recommend that the Board of Education approve the contract with CallOne for the SIP lines. |
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XI. Informational Items
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XI.A. Correspondence
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XI.B. Student Recognition Schedule for 2020-2021
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XII. Adjournment
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