April 13, 2016 at 7:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL 

2. CLOSED SESSION (5:00 P.M.)
Recommended motion: Move to adjourn to closed session to discuss the following matters according to the exceptions provided in the Open Meetings Act and specified as follows:
• 2(c)1 The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint ledged against an employee of the public body or again legal counsel for the public body to determine its validity, and
• 2(c) 2 Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees, and
• 2(c)(3) The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance, and
• 2(c)(9) Student discipline cases, and
• 2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body find that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

3. RETURN TO PUBLIC SESSION (7:00 P.M.)

4. PLEDGE OF ALLEGIANCE

5. FOCUS ON STUDENTS AND GOOD NEWS REPORTS

5.A Parkside Elementary a Project UNIFY Champion School
Presenter: Carmen Bergmann

5.B Evans Junior High School State Wrestling Honors for Joshua Heier
Presenter: Christopher McGraw

5.C Parkside Junior High State Wrestling Honors for Skyler Hufeld
Presenter: Dan Lamboley

5.D Normal Community West High School Speech Team Honors
Presenter: Dave Johnson

5.E Normal West Community High School Boys Swimming and Diving Team Recognition
Presenter: Dave Johnson

6. SUPERINTENDENT'S COMMENTS

7. PUBLIC COMMENTS

8. ACTION ITEMS

8.A Three Facilities Projects with Bid Documents and Proposed Agreements
Presenter: Joe Adelman

8.A1 Parkside Junior High School Ground Source Heating Bids and Agreement

8.A2 Normal Community High School Exterior Lighting Bids and Agreement

8.A3 Normal Community High School Pool Lighting Bids and Agreement

8.B Two Resolutions for Working Cash Fund Bonds
Presenter: Marty Hickman

8.B1 Resolution Declaring the Intention to Issue $7,000,000 Working Cash Fund Bonds for the Purpose of Increasing the District’s Working Cash Fund, and Directing That Notice of Such Intention be Published in the Manner Provided by Law

8.B2 Resolution Calling a Public Hearing Concerning the Intent of the Board to sell $7,000,000 Working Cash Fund Bonds for the Purpose of Increasing the Working Cash Fund of the School District

8.C Approve the Purchase of School Buses in the Amount Not to Exceed $3,500,000
Presenter Marty Hickman

9. CONSENT AGENDA

9.A Approval of Minutes
Minutes are not released for public viewing until approved by the Board of Education.

9.A1 March 2, 2016 Closed Session

9.A2 March 2, 2016 Regular Session

9.A3 March 9, 2016 Closed Session

9.A4 March 9, 2016 Regular Session

9.A5 March 16, 2016 Closed Session

9.A6 March 16, 2016 Special Session

9.B Personnel Matters

9.B1 Resignations/Retirements/Releases/Terminations

9.B2 Employment

9.B3 Contract Revisions

9.B4 Leave Requests

9.C Approve Letter of Understanding, Use of 2016-2017 Vacation in June 2016 , Between the Board of Education of Community Unit School District No. 5, McLean and Woodford Counties, Illinois, and the Laborers' International Union of North America, Local 362

9.D Payment of Bills and Payrolls

9.D1 Authorization to Pay Bills and Payrolls

9.D2 Payroll Report

9.D3 Vendor Bill Listing

9.E Finance Department Reports

9.E1 Treasurer's Report

9.E2 Statement of Expenditures by Operating Fund

9.E3 Statement of Revenues by Operating Fund

9.F Approve Terms of 63 Month Lease Proposal from MailFinance and Direct Superintendent or Designee to Execute Agreement for a District Office Postage Machine.

9.G Accept Staff and Finance Committee Recommendation and Approve a One Year Engagement with Clifton Larson Allen, LLP to Perform Independent Auditing Services for the Fiscal Year 2015-2016 and Authorize the Superintendent or Designee to Execute a Contract

9.H Approve Three Year Service Agreement with LifeTouch, Inc., and Authorize the Superintendent or Designee to Execute the Agreement

9.I Approve Requests for Authorization to Use Fire Prevention and Safety Funds

9.I1 Normal Community West High School Chiller Repairs, Amendment #27

9.J Approve Donations to the District

9.J1 Twin City Inferno; installation of sod materials and improving the baseball mound and infield areas at Evans Junior High School. No cost, volunteer time only.

9.J2 Friends of Ironmen Football; new signage for the south end-zone. $2,000.00.

9.K Approve 2016-2017 IESA Membership for Evans, Chiddix, Kingsley, and Parkside Junior High Schools

9.L Approve Requests for Overnight Trips

9.L1 Chiddix Junior High School 8th Grade Team Quest, State Finals Competition, April 26 - 27, 2016, Perryville, MO

9.L2 Chiddix Junior High School 6th Grade Team Quest, State Finals, May 1-2, 2016, Chester, IL

9.M Approve Board Policies, Administrative Procedures, and Exhibits

9.M1 SECTION 6 - INSTRUCTION

9.M1a. Policy 6.300 Graduation Requirements

9.M1b. Exhibit 6.300-E2 State Law Graduation Requirements

9.M2 SECTION 7 - STUDENTS

9.M2a. Policy 7.100 Health, Eye, And Dental Examinations; Immunizations; and Exclusion of Students (NEW TITLE)

9.M2b. Policy 7.230 Misconduct by Students with Disabilities

10. REPORTS AND DISCUSSION

10.A Transportation Update
Presenter: Mark Daniel

10.B 1st Reading 2015-2016 Secondary, Elementary, and Early Learning Handbooks
Presenters: Carmen Bergmann, Laura O'Donnell

10.B1 High School

10.B2 Junior High School

10.B3 Elementary School

10.B4 Early Learning

10.C Enrollment Report
Presenter: Curt Richardson

10.D 1st Reading Board policies, Administrative Procedures, and Exhibits
Presenter: Barry Hitchins

10.D1 SECTION 5 - PERSONNEL

10.D1a. Policy 5.185 Family and Medical Leave

10.D1b. Administrative Procedure 5.185-AP1 Resource Guide for Family and Medical Leave

10.D2 SECTION 7 - STUDENTS

10.D2a. Policy 7.190 Student Behavior (NEW TITLE)

10.D2b. Administrative Procedure 7.190-AP7 Student Discipline Guidelines (NEW)

10.E Requests for Information Pursuant to the Illinois Freedom of Information Act
Presenter: Curt Richardson
The District has received and processed one request for information.

10.E1 Director of Membership & Marketing, Illinois Retired Teachers Association, Nathan Mihelich. Information provided included names and titles of all retirees for McLean County Unit School District No. 5 for the 2015-2016 school year.

10.F Board Representative Committee Meeting Reports

11. ANNOUNCEMENTS AND COMMENTS

12. ADJOURNMENT