January 4, 2021 at 5:00 PM - Board Reorganization Meeting
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I. Meeting Called to Order by 2020 Vice-Chairperson Shannon Haws
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II. Election of Officers
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II.A. Chairperson
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II.B. Vice-Chairperson
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II.C. Clerk
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II.D. Treasurer
Description:
After election of Chairperson, that person should assume the Chair and conduct the balance of the meeting. (NOTE: Written ballots may not be used unless the results and the vote of the individual Board Members are announced. All voting must be for the record.) |
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III. Remuneration for Board Members (ACTION)
Description:
Board compensation is generally set at the organizational meeting. Following was the 2020 Board of Education Compensation and Related Benefits:
1. The monthly compensation shall be $770.00 for the Board of Education Chair and $670.00 for all other members of the Board of Education. 2. The yearly budget for education and training expenses for School Board Members shall be $3,150.00. Individual Board Members who wish to go beyond the $450.00 per Board Member allowance should present their request to the Board Development Committee for approval. 3. Board Members may elect at the Board Reorganization Meeting to defer a portion of their compensation to an Individual Education Account for use towards educational expenses not covered by the $450.00 allowance. This is a one-time deferral, with the remaining year's compensation paid in regular monthly amounts. Once deferred, the amount cannot be rescinded and paid out in regular compensation. This is an option only, and the plan is established to encourage Board Members to attend national conferences, which provide outstanding educational experiences, but which are beyond the financial resources of the District. 4. Board Members shall be reimbursed for use of their automobile for all out-of-district School District-related travel at the rate established for School District employees. Board Members will not receive reimbursement for mileage within the School District. 5. At least quarterly, reimbursements other than monthly compensation will be placed on the consent agenda for approval by the Board. |
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IV. A Time, Day, and Place for Regular Meetings of the Board of Education is Set (ACTION)
Description:
The Board of Education meeting structure consists of one work session and one business meeting monthly. A brief Board Meeting followed by a Board Work Session is held on the first Wednesday of the month at 6:30 p.m. (unless otherwise noted); the Regular Board Meeting is held on the third Wednesday of the month at 6:30 p.m. (unless otherwise noted). Both meetings are held at the District 742 Administration Office and are livestreamed. A proposed meeting schedule for 2021 is attached.
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V. Board of Education Standing Committees (Appointments by Board Chair)
Description:
The Board of Education Chair will appoint Board Members to serve on Board Standing Committees. The following Board Standing Committee structure was in effect for the 2020 calendar year:
Board Committees & Members Agenda Planning Committee Jeff Pollreis (Chair) Shannon Haws (Vice-Chair) Third Board Member (on a rotating basis) Willie Jett (Superintendent) Dr. Marsha Baisch, Assistant Superintendent for Elementary Education Dr. Laurie Putnam, Assistant Superintendent for Secondary Education Executive Directors Tami DeLand, Director of Community Engagement & Communications Board Development, Policy and Governance Committee Shannon Haws, Chair Zach Dorholt Al Dahlgren Finance and Audit Committee Al Dahlgren, Chair Jeff Pollreis Les Green Selected Community Member Achievement, Integration and Equity Committee Natalie Ringsmuth, Chair Zach Dorholt Monica Segura-Schwartz Legislative Committee Zach Dorholt, Chair Natalie Ringsmuth Monica Segura-Schwartz Personnel and Negotiations Committee Les Green, Chair Monica Segura-Schwartz Natalie Ringsmuth Attached is a copy of Board Policy 213, School Board Committees.
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VI. School Board Appointments to District Committees/Organizations (Appointments by Board Chair)
Description:
In accordance with Board Policy 213.1, the Board of Education Chair will appoint Board Members to serve as liaisons to committees/organizations. A copy of the Board Policy, updated November 20, 2019, is attached. A list of 2020 appointments is also attached.
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VII. School Board/School Liaison Procedure (INFORMATION/ACTION)
Description:
Attached is a copy of Board Policy 213.2. Board Liaison assignments for 2020 are also attached.
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VIII. Board Policy 210 - Conflict of Interest - School Board Members (INFORMATION)
Description:
In accordance with Board Policy 210, Board Members are reminded to complete the Annual School Board Conflict of Interest Disclosure Form. Copies will be made available for Board Members. A copy of the Board Policy is attached.
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IX. CONSENT AGENDA (ACTION)
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IX.A. Board Designates the Official Newspaper
Description:
The Administration recommends that the St. Cloud Times be designated as the official newspaper for publication of official proceedings.
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IX.B. Board Appoints Legal Counsel
Description:
The Administration recommends the Board of Education appoint the following firms to serve as School District Legal Counsel for the 2021 calendar year; that advice to the Board shall be at the discretion of the Board Chair, and advice to the District other than advice to the Board shall be at the discretion of the Superintendent or Board Chair as appropriate. The hourly rates listed are dependent upon services required: Rupp, Anderson, Squires & Waldspurger, P.A. General Counsel, $195 - $245/per hr. Quinlivan & Hughes, P.A. General Counsel, $145 - $225/per hr. Franz, Hultgren, Evenson, P.A. Property Issues, $280-$340/per hr. Knutson, Flynn & Deans, P.A. Bond & Election Counsel, $220/per hr. Ford and Harrison Immigration Counsel, $355/per hr. $3,500 for H-1B Filing Cases |
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IX.C. Signature Plates
Description:
Authorization is requested to allow the Business Office to continue to use the present signature plates until the new plates, with the new Board Officers’ signatures, arrive. There is always a waiting period in securing the new plates.
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IX.D. Authorization to Make Payment Prior to Board Meeting
Description:
Authorization is requested for the District Business Office/Accounts Payable Department to process checks for payment of goods and services on a weekly basis prior to Board approval. All payments will be summarized for Board approval at their regular meeting. This policy allows the District to take advantage of discount privileges, vendor contract terms or timely payment with the 35 day requirement as mandated by state statute.
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IX.E. Designation of Amy Skaalerud, Executive Director of Finance and Business Services
Description:
Authorization is requested to designate Amy Skaalerud, Executive Director of Finance and Business Services, to sign legal/financial reports/documents/financial transactions/imprest fund documents and to resolve issues with financial institutions in addition to the authorized check signers, on behalf of the Board of Education of District 742.
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IX.F. Designation of Willie Jett, Superintendent
Description:
Authorization is requested to designate Willie Jett, Superintendent, to sign legal documents on behalf of the Board of Education of District 742.
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IX.G. Authorization to Make Investments, Transfers, and Withdrawals
Description:
Authorization is requested for Amy Skaalerud, Executive Director of Finance and Business Services; David Cooney, Controller; and Michelle Scott, Accounting Coordinator to make investments, transfers and withdrawals from checking/savings via wire transfers to other financial institutions.
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IX.H. Authorization to Sign Stop Payments
Description:
Authorization is requested for Amy Skaalerud, Executive Director of Finance and Business Services; David Cooney, Controller; and Michelle Scott, Accounting Coordinator; to sign stop payments.
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IX.I. Authorization to Make Telephone and Wire Transfers and Electronic Fund Transfers
Description:
Authorization is requested for Amy Skaalerud, Executive Director of Finance and Business Services; David Cooney, Controller; and Michelle Scott, Accounting Coordinator to make telephone and wire transfers and electronic fund transfers to and from Bremer Bank of St. Cloud, Minnesota Liquid Asset Fund, US Bank, Associated Bank, and Wells Fargo Bank.
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IX.J. Authorization for David Cooney, Controller
Description:
Authorization is requested to designate David Cooney, Controller, to sign purchasing contracts on behalf of the Board of Education of District 742.
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IX.K. Authorization to Make Purchases by Credit Card
Description:
Authorization is requested for Linda Schreifels, Michelle Bestgen, Christine Hatch, Brenda Overboe, Shannon Czeck, Joan Hengel, David Cooney, Karen Parker, Karrie Feldewerd, Dean Fesenmaier, Mary Fesenmaier, Barbara Schoenleben, Jean Borgman, Laurie Mandelko, and Theresa Loch-Thoele to make purchases by credit card.
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IX.L. Authorization to Authorize User Access to Minnesota Department of Education's Secure Website
Description:
Authorization is requested for Willie Jett, Superintendent, and Amy Skaalerud, Executive Director of Finance and Business Services, to authorize user access to Minnesota Department of Education's secure websites.
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IX.M. Chair Signature Policy
Description:
Authorization is requested to designate the Board Chair and/or Clerk (as appropriate) to sign documents, in accordance with law, when signifying actions properly approved by the Board upon presentation of the appropriate certification tying the document to the Board action specifically authorizing the action. A copy of Board Policy 298 is attached.
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IX.N. Board Designates Depositories
Description:
The Board of Education designates depositories, by accounts, for the 2021 calendar year, including depositories for investments. The following should be designated:
US Bank Payroll Account Accounts Payable Investments Minnesota Liquid Asset Fund, Minnesota School Boards Association Investments Associated Bank/MN Trust Investments Wells Fargo Certificates of Participation Proceeds |
