April 25, 2024 at 7:00 PM - Regular Board of Education Meeting

I. CALL TO ORDER
Location: Winfield Central School Cafeteria. The live meeting is available to be viewed on facebook live at this link: https://www.facebook.com/Winfield-School-District-34-1418142601818685

II. ROLL CALL

III. PLEDGE OF ALLEGIANCE

IV. APPROVAL OF AGENDA - ADDITIONS OR CHANGES TO THE AGENDA
Recommended Motion: I move to approve the agenda as presented.  (Roll Call)

V. PUBLIC COMMENT:
We request members of the audience who wish to provide public commentary complete the Public Comment Request card and limit their comments or questions to three minutes. Public comments submitted by digital form will be read by a board member or administrator during the Public Comment portion of the meeting. Comments may be submitted to https://tinyurl.com/winfield34boardcomment.  Questions that Board members cannot answer in a timely fashion will be referred to the appropriate administrator who will respond within the week or as soon as time permits. Thank you.

VI. PUBLIC PRESENTATION / DISCUSSION

VI.A. Student Recognition: Konrad Gustafson (7th) and Emily Spurlock (7th)

VI.B. 2024 - 25 Board of Education Meeting Calendar, Calendar of Events, and Board Retreat ideas

VI.C. Math Professional Learning - Metro Chicago Math Initiative

VI.D. Odell Showalter Award & Board Award

VI.E. TIF 2

VII. APPROVAL OF MINUTES
Recommended Motion: I move to approve the minutes as presented. (Roll Call)

VII.A. March 21, 2024  Board of Education Public Hearing Minutes

VII.B. March 21, 2024 Regular Board of Education Meeting Minutes

VII.C. March 21, 2024 Board of Education Closed Session Meeting Minutes

VIII. CONSENT AGENDA (Routine matters that do not require discussion)
Recommended Motion: I move to approve the Consent Agenda action items A and B  (read every listed item) as presented.  (Roll Call)

VIII.A. Approval of Finance Reports    

VIII.A.1. Bill List - Payable List and List of Other Payments

VIII.A.2. Treasurer/Fund Balance/Bank Reconciliation Report

VIII.B. Other Approvals

IX. COMMUNICATION TO THE BOARD

IX.A. Superintendent's Report

IX.A.1. Legislative Update

IX.A.2. Facilities Updates

IX.A.3. BLT status update on Late Start in lieu of Emergency Day or E-Learning Day

IX.A.4. WEF Update

IX.B. Principal's Report

IX.C. Finance Report from Director of Business Services

X. OLD BUSINESS

X.A. Approve Consolidated District Plan for State and Federal Grants
Recommended Motion: I move to approve the 2024-25 Consolidated District Plan as presented. (Roll Call)

XI. NEW BUSINESS

XI.A. Final School Year Calendar 2023-24
Recommended Motion: I move to approve the final school year calendar for 2023-24 as presented. (Roll Call)

XI.B. Approve filing of the School Treasurer and Treasurer’s Bond with the DuPage ROE 
Recommended Motion: I move to approve the filing of the School Treasurer and Treasurer’s Bond with the DuPage ROE as presented.  (Roll Call)

XI.C. Approve the 2024-2025 Snow Removal Contract Renewal
Recommended Motion: I move to approve Martin and Sons 2024-2025 Snow Removal Contract Renewal for $18,000 as presented. (Roll Call)

XI.D. Approve 2024-2025 Board of Education Calendar
Recommended Motion: I move to approve the 2024-2025 Board of Education Calendar as presented. (Roll Call)

XI.E. Approve Food Service Contract Renewal 
Recommended Motion: I move to approve the 2024-25 Food Service Contract Renewal with Taher as presented. (Roll Call)

XI.F. Approve 2024-25 Lunch Prices
Recommended Motion: I move to approve the 2024-25 Lunch Prices as presented. (Roll Call)

XI.G. Approve First Reading of Policies
Recommended Motion: I move to approve the first Reading of Policies as Presented. (Roll Call)

XI.G.1. PRESS Issue 114 Policy Documents

XI.G.2. Draft Update

XI.G.2.a. 2:270 Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited

XI.G.2.b. 2:40 Board Member Qualifications

XI.G.2.c. 2:265 Title IX Grievance Procedure

XI.G.2.d. 4:190 Targeted School Violence Prevention Program

XI.G.2.e. 5:10 Equal Employment Opportunity and Minority Recruitment

XI.G.2.f. 5:20 Workplace Harassment Prohibited

XI.G.2.g. 5:100 Staff Development Program

XI.G.2.h. 5:300 Schedules and Employment Year

XI.G.2.i. 7:10 Equal Educational Opportunities 

XI.G.2.j. 7:20 Harassment of Students Prohibited

XI.G.2.k. 7:180 Preventing Bullying and Other Aggressive Behaviors

XI.G.2.l. OLD BUSINESS

XI.G.2.m. OLD BUSINESS

XI.G.2.m.1. Approve Consolidated District Plan for State and Federal Grants
Recommended Motion: I move to approve the 2024-25 Consolidated District Plan as presented. (Roll Call)

XI.G.3. Review and Monitoring

XI.G.3.a. 2:50 Board Member Term of Office

XI.G.3.b. 2:60 Board Member Removal from Office

XI.G.3.c. 2:140 Communications To and From the Board

XI.G.3.d. 2:260 Uniform Grievance Procedure

XI.G.3.e. 4:110 Transportation

XI.G.3.f. 5:35 Compliance with the Fair Labor Standards Act

XI.G.3.g. 5:40 Communicable and Chronic Infectious Disease

XI.G.3.h. 6:40 Curriculum Development

XI.H. Board Procedures and Exhibit Updates
For information only, no Board approval needed.

XI.H.1. 2:150-AP Administrative Procedure - Superintendent Committees

XI.H.2. 2:170-AP Administrative Procedure - Qualification Base Selection

XI.H.3. 2:260-AP1 Administrative Procedure - Guidelines for Investigating Complaints Filed Under Policy 2:260, Uniform Grievance Procedure, Allegations of Misconduct

XI.H.4. 2:260-AP2 Administrative Procedure - Nondiscrimination Coordinator and Compliant Manager

XI.H.5. 2:265-AP1 Administrative Procedure - Title IX Response

XI.H.6. 2:265-AP2 Administrative Procedure - Formal Title IX Compliant Grievance Process

XI.H.7. 2:270-AP Administrative Procedure - Prevention and Response Program for Complaints of Discrimination and Harassment Based on Race, Color, and National Origin

XI.H.8. 4:45-AP1 Administrative procedure - Insufficient Fund Checks

XI.H.9. 4:55-AP Administrative Procedure - Controls for the Use of District Credit and Procurement Cards

XI.H.10. 4:110-AP1 Administrative Procedure - School Bus Post-Accident Checklist

XI.H.11. 4:110-AP3 Administrative Procedure - School Bus Safety Rules

XI.H.12. 4:170-AP6 Administrative Procedure - Plan for Responding to a Medical Emergency at a Physical Fitness Facility with an AED

XI.H.13. 4:190-AP1 Administrative Procedure - Targeted School Violence Prevention Program

XI.H.14. 4:190-Ap1,E1 Exhibit - Targeted School Violence Prevention Program Resources

XI.H.15. 4:190-AP2 Administrative Procedure - Threat Assessment Team (TAT)

XI.H.16. 5:10-AP Administrative Procedure - Workplace Accommodations for Nursing Mothers

XI.H.17. 5:90-AP1 Administrative Procedure - Coordinating with Children's Advocacy Center

XI.H.18. 6:60-AP1 Administrative Procedure - Comprehensive Health Education Program

XI.H.19. 6:120-AP1 Administrative Procedure - Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities

XI.H.20. 7:10-AP1 Administrative Procedure - Accommodating Transgender, Nonbinary, or Gender Nonconforming Students

XI.H.21. 7:20-AP Administrative Procedure - Harassment of Students Prohibited

XI.H.22. 7:180-AP1 Administrative Procedure - Prevention, Identification, Investigation, and Response to Bullying

XI.H.23. 2:140-E Exhibit - Guidance for Board Member Communications, Including Email Use

XI.H.24. 2:250-E1 Exhibit - Written Request for District Public Records

XI.H.25. 2:250-E2 Exhibit - Immediately Available District Public Records and Web-Posted Reports and Records

XI.H.26. 2:265-E Exhibit - Title IX Glossary of Terms

XI.H.27. 4:45-E1 Exhibit - Cover Page Documenting the Process to Seek Offset from the Illinois Office of the Comptroller (IOC)

XI.H.28. 4:45-E2 Exhibit - Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to challenge

XI.H.29. 4:110-E Exhibit - Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses

XI.H.30. 4:170-AP2,E3 Exhibit - Letter to Parents/Guardians About Disruptive Social Media Apps; Dangers

XI.H.31. 4:170-Ap2,E4 Exhibit - Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting

XI.H.32. 4:170-AP2, E6 Exhibit - Letter to Parents/Guardians About Safe Firearm Storage

XI.H.33. 4:175-AP1,E1 Exhibit - Informing Parents/Guardians About Offender Community Notification Laws

XI.H.34. 4:190-AP2,E1 Exhibit - Principles of Threat Assessment

XI.H.35. 4:190-AP2, E2 Exhibit - Threat Assessment Documentation

XI.H.36. 4:190-AP2,E3 Administrative Procedure - Threat Assessment Key Area and Questions; Examples

XI.H.37. 4:190-AP2,E4 Exhibit - Responding to Types of Threats

XI.H.38. 4:190-AP2,E5 Exhibit - Threat Assessment Case Management Strategies

XI.H.39. 4:190-Ap2,E6 Exhibit - Targeted School Violence Prevention and Threat Assessment Education

XI.H.40. 7:10-E Exhibit - Equal Education Opportunities Within the School Community

XI.H.41. 7:180-AP1,E1 Exhibit - Resource Guide for Bullying Prevention

XI.H.42. 7:180-Ap1,E5 Exhibit - Report Form for Bullying

XI.H.43. 7:180-Ap1,E7 Exhibit - Response to Bullying

XI.H.44. 7:190-E2 Exhibit - Student Handbook Checklist

XI.I. Personnel

XI.I.1. Approve Employment of MaryAnn Trevino as a Lunch Supervisor
Recommended Motion: I move to approve the employment of MaryAnn Trevino as a lunch supervisor for $15/hour as Presented. (Roll Call)

XI.I.2. Approve Employment of Dr. Jennifer Gendel as a Coordinator of Student Services
Recommended Motion: I move to approve the employment of Dr. Jennifer Gendel as the Coordinator of Student Services for $50,000 for the 2024-25 school year as presented. (Roll Call)

XI.I.3. Approve other employments
Recommended Motion: I move to approve other employments (please list) as presented. (Roll Call)

XI.I.3.a. Approval of MaryAnn Trevino for a 2024-25 paraprofessional position.

XI.I.3.b. Approval of Jacilyn Doncoes for a 2024-25 paraprofessional position

XI.I.4. Approve the Resignation of Dr. Sunny Chang Jonas
Recommended Motion: I move to approve the resignation of Dr. Sunny Chang Jonas as presented. (Roll Call)

XI.I.5. Approve other resignations
Recommended Motion: I move to approve the other resignation (please list) as presented. (Roll Call)
 

XI.I.5.a. Approve resignation agreement with Principal Jason Kucera

XI.J. Freedom of Information Act

For information only, no Board approval needed.

XI.J.1. Freedom of Information Act Request - SmartProcure

XI.J.2. Freedom of Information Request - Smart Local 265

XI.J.3. Freedom of Information Request - Carpenter's Union

XII. Items for Future Agendas

XII.A. Field Trips and Overnight Field Trips

XII.B. Additional Items for Consideration

XIII. ADJOURN TO CLOSED SESSION  –  Reason 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1).
Reason 12. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11). (ROLL CALL VOTE)

XIV. ADJOURN CLOSED SESSION TO REGULAR SESSION

XV. ACTION FROM CLOSED SESSION

XV.A. None

XVI. ADJOURNMENT
Recommended Motion:  I move that the Board of Education meeting be adjourned (Roll Call)