December 1, 2022 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Quagliano)
Call to Order the Committee of the Whole meeting for Thursday,              , 2022 at __ p.m. 
A quorum must be met.
Roll Call: Ayes / Absent / Motion ____
Members: Mr. Cratty, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mrs. Maiorino

2. Pledge of Allegiance (Mr. Quagliano)
The following students from Leggee will lead us in the Pledge: Supratik Gontla, Kayla Jewell,  Hannah Wheeler,Sophie Palys, and Piper Schmelzer.

3. Oath of Office of New Board Member (R) Mr. Quagliano
Mr. Quagliano will administer the School Board Member Oath of Office to Mr. Jonathan Dailey.
Recommendation:The Oath will be administered by the Board President.
 

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints.

5. Revision and Adoption of the Agenda (A) (Mr. Quagliano)
Motion to adopt the agenda as presented or with changes.
Voice Call: Ayes / Nays / Motion _____________
Recommendation: Seeking approval of the agenda.__

6. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Cratty)

6.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $3,041,898.73; imprest checks at $261,236.24; accounts payable at $3,874.24; and disbursements issued at $3,613,061.73; for review and seeking approval to move forward.

6.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.

6.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.

6.4. Equipment Declared as Surplus (A) (Mr. Altmayer)
Mr. Altmayer is requesting the approval of a list to be declared as surplus that are either non-functional or which have exceeded their useful life for the District.
Recommendation: Seeking approval of the Board as presented.
 

7. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

7.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.
Recommendation: For informational purposes only.

7.2. National Cooperative Purchasing Alliance Membership (A)(Mr. Renkosik)
At times, it is in the best interest of Huntley Community School District 158 to utilize the opportunities available from membership in a nationally recognized cooperative purchase. The District has taken this approach in several purchases over the years. This form of purchase is recognized by the Illinois Government Joint Purchasing Act (State Statute 30 ILCS
525/).

7.3. Community Solar at Reed Road Campus (R) (Mr. Renkosik) ( including draft Option to Lease) 
During the administration of the Request for Proposals for the Electric School Bus initiative (; RFP 2022-32),
Forefront Power proposed an alternative photovoltaic power generating opportunity for supplemental power to support electric bus consumption, which involved a Community Solar installation.
Recommendation: For informational purposes only.

7.4. DX Cooling Systems Replacement at Marlowe Middle School RFP 2022-32A (A)(Mr. Renkosik)
At the August 4, 2022, Committee of the Whole meeting, the Board of Education was presented a Ten Year look at physical plant deferred maintenance life cycle capital replacement projects. Included was a line item for work to be done in summer 2023 replacement of DX cooling system condensers at Marlowe Middle School which operates with R-22 refrigerant which is banded from production by the US EPA.
Recommendation:  Seeking approval as presented at the next Regular meeting. 

7.5. Track resurfacing at Heinemann Middle School Bid # 2022-45 (A) (Mr. Renkosik)
At the August 4, 2021 Committee of the Whole meeting of the District 158 Board of Education, the Administration presented the Board with an updated O&M Life Cycle Deferred Maintenance capital projects report which included Track Resurfacing at Heineman Middle School to be done in the summer of 2023.
Recommendation: Seek approval as presented at the next Regular Meeting.

7.6. Asphalt Crackfill, Sealcoat, and Traffic Paint Bid # 2022-43A (A) (Mr. Renkosik)
At the August 4, 2022 Committee of the Whole meeting, the Board of Education was presented a ten-year look at physical plant deferred maintenance life cycle capital replacement projects. Included was a line item for work
to be done in summer 2023, including crackfill, sealcoating and traffic painting of the summer 2022 pavement improvement area at Marlowe Middle School.
Recommendation:  Seeking approval as presented at the next Regular Meeting. 

7.7. Roof Systems Replacement at Huntley High  Bid 2022-68 (A) (Mr. Renkosik)
At the August 4, 2022 Committee of the Whole meeting of the District 158 Board of Education, the Administration presented the Board with an updated O&M Life Cycle Deferred Maintenance capital projects report which included Phase 5 of roof system replacement and repairs at Huntley High School.
Recommendation: Seeking approval as presented at the next Regular Meeting. 

7.8. Authorized Agent of the District 158 Board of Education for energy procurement contract (A) (Mr. Renkosik)
The Administration is asking for the Board of Education to designate a Board member to act as its authorized agent of the Board of Education to sign approval of natural gas and electricity procurement contracts until the January 2023 Board
meeting at which time this authorization will be reviewed again.
Recommendation:  Seeking approval as presented at the next Regular Meeting. 

7.9. Boiler Make Up Air Units at Heinemann Middle School Bid #2022-38 (A)(Mr. Renkosik)
 At the August 4, 2022 Committee of the Whole meeting, the Board of Education was presented a Ten Year look at physical plant deferred maintenance life cycle capital replacement projects. Included was a line item for work
to be done in summer 2023 including installation of boiler preheat make-up air units at Heinemann Middle School.
Recommendation: Seeking approval as presented at the next Regular Meeting. 
 

8. Board of Education (Mr. Quagliano)

8.1. Minutes (A) 
The following meeting minutes have been prepared for review and approval 

8.2. Reorganize School Board Committees  (A) (Mr. Quagliano)
Mr. Quagliano will lead a discussion of reorganizing school board committees. 
Recommendation:  Seeking approval as presented at the next Regular Meeting. 
 

9. Closed Session / Roll Call (A) (Mr. Quagliano)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __
 

9.1. Exit Closed Session / Voice Call (A) (Mr. Quagliano)

10. Resume in Public Session / Roll Call (A) (Mr. Quagliano)
Resume the Committee of the Whole meeting at __ p.m.
Roll Call: Ayes / Absent / Motion ________

11. Adjournment (A) (Mr. Quagliano)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion __