November 8, 2018 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Thursday, November 8, 2018 Regular meeting at __ p.m. A quorum must be met.
Roll Call: Ayes / Absent / Motion __.
Members:  Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Walker 

2. Closed Session  / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (14) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Mrs. Walker, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy.
 Ayes / Nays / Absent / Motion __.

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (Mr.Fleck) approx. 7:00 p.m.
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (Mr.Fleck)
Will come from the Board. Roll Call: Ayes / Nays / Motion __.

4. Pledge of Allegiance (Mr. Fleck)
Principal McLaughlin and students from Martin Elementary leading the Pledge are: Diego Herrera, Paige Freier, Olivia Kratzar, Lauren Cardinal, Liam Walkington, Maria Buchs.

5. Public Comment (Mr. Fleck)
As per Policy 2:230, public comment can be made during this portion of the meeting.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __.

7. Associate Superintendent's Report (R) (Ms. Lombard)
Ms. Lombard will report updates. 
Recommendation: For informational purposes only.

8. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be given at this time.

9. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

10. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be given at this time.

11. Human Resources  Report (R) (Mr. Zehr)
Updates will be given at this time.

12. Community Relations & Student Outreach (Mr. Armstrong)

12.1. Freedom of Information Act (FOIA) Requests (R) (Mr. Armstrong)
Monthly report on FOIA requests provided in the packet.

13. Superintendent's Report  (Dr. Rowe)

13.1. Recognition of School Board Members (R) (Dr. Rowe)
November 15 is School Board Members Day, calling for the recognition of Board members for their dedication, leadership in public education and continuing service to the children of this district.

13.2. Donation Report  (R) (Dr. Rowe)

14. President's Report (Mr. Fleck)

15. Consent Agenda / Action / Roll Call (Mr. Fleck)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here.
 Roll Call: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Walker
 Ayes     / Nays     / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

15.1. 2018 Delegate Assembly (A) (Mr. Fleck)
At the November 1, 2018 Committee of the Whole, the Committee gave direction of the New Resolutions and Reaffirmation of Existing Positions, providing a unified vote to preset at the 2018 Triple I Delegate Assembly. 

15.2. Board of Education Minutes (A) (Mrs. Stock)
Seeking approval of the following meeting minutes: August 2nd Special Meeting; COW on October 11, 2018; and Regular Meeting on October 18, 2018; and Closed Session Minutes from October 11, 2018 and October 18, 2018

15.3. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

15.3.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer is presenting Purchase Orders at $250,284.88; Accounts Payable at $714.66; Imprest at $106,438.37; and Disbursements issued at $1,571,639.22; seeking review and approval to move forward.

15.3.2. Levy Hearing (A) (Mr. Altmayer)
Mr. Altmayer is seeking approval to hold the Levy Hearing on December 20, 2018.

15.3.3. Preliminary Tax Levy (A) (Mr. Altmayer)
Mr. Altmayer is seeking approval of the Preliminary Tax Levy 2018 that was presented for approval in preparation for the December Levy Hearing. 

15.3.4. Statement of Affairs Waiver Hearing (A) (Mr. Altmayer)
In an effort to save the District money, Mr. Altmayer will seek approval to hold the Statement of Affairs Waiver Hearing on December 20, 2018.

15.3.5. Equipment Declared as Surplus (A) (Mr. Altmayer)
Mr. Altmayer is requesting the approval of a list of items to be Declared as Surplus that are either non-functional or which have exceeded their useful life for the District.

15.4. HR Personnel Report (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which include explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests.

15.5. Huntley High School Course Proposals (A) (Dr. Schlichter)
Dr. Schlichter will present the HHS course proposals for 2019-20.

16. Items Removed from the Consent Agenda (A) (Mr. Fleck)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

17. Action Items / Roll Call (A) (Mr. Fleck)
(Action items may or may not have gone through committee and require separate action.)

17.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Administration recommends approval of the Supplemental Purchase Orders Report at $2,092,187.32 and the Supplemental Accounts Payable Report at $3,724.09 as presented.
 Roll Call: Mr. Quagliano, Mr. Troy, Mr. Gentry, Mr. Fleck, Mrs. Melendy, Mr. Geheren, Mrs. Walker
 Ayes    / Nays   / Absent   / Motion __

17.2. Air Filter Bid #2018-23  (A) (Mr. Renkosik)
Mr. Renkosik will seek approval from the Board of Education to award the Alternate Bid A in the amount of $55,215.00 as shown on the bid tabulation to The Brucker Company and the Base Bid B in the amount of $6,502.33 as shown on the bid tabulation to TriDim Filter Corporation at the November 8, 2018 Regular Board Meeting.

17.3. Amendment #1 to Contract with ABM Education (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of the Board of Education to approve Amendment #1 to the Contract with ABM Education with an annual cost of $4,429.55 at the November 8, 2018 Regular Board Meeting.

17.4. Revenue Contract Approval (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the revenue contracts for various fundraising activities.

18. Public Comment (Mr. Fleck)

19. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __