May 7, 2015 at 6:05 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Committee of the Whole meeting to order for Thursday, May 7, 2015 at __ p.m.  Immediately following the Special meeting. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Mackeben Elementary School students leading the Pledge are Avery Goss, Sofija Graba, Philip Furman, and Isaac Wolven.

3. Academic Spotlight (Ms. Lombard)
Employee recognition that will have successfully completed their fourth (4th) continuous full-time year of service in SD158, and will enter tenure status.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. McHenry County Regional Safe School Program (A) (Mr. Awrey)
Discussion: Administration is recommending renewal of the McHenry County Regional Safe School Program (RSSP) by Resolution for the 2015-2016 school year.

6.2. Orchestra Proposal (A) (Ms. Schlichter) 
Discussion: Ms. Schlichter will provide an orchestra proposal to the committee, with recommendations.

6.3. Curriculum and Program Review Update (R) (Ms. Schlichter)
Discussion: Ms. Schlichter will update the Committee on curriculum and program reviews from the 2014-15 school year. Programs under review include middle school schedule, exploratories, gifted, and math.

6.4. Bell Times 2015-2016 (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will recommend the bell times for 2015-2016 bell times as proposed.

6.5. Overnight Trip Proposal to Canada (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will seek approval of the field trip request for international travel. The Huntley High School (HHS) world language teachers are seeking approval for a trip to Canada during the 2016 spring break.

6.6. Overnight Trips Projected for 2015-2016 (A) (Ms. Schlichter)
Discussion: Administration is recommending the field trips extending beyond a 200 mile radius of school or extending overnight, must have the prior approval of the Board. A list of anticipated overnight trips for the next school year is provided.

6.7. Huntley High School Consumer Education Proposal (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will propose the HHS Consumer Education Course to address the need for student flexibility in scheduling and interest.

6.8. Materials Adoption (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will present for approval the proposed 2015-2016 materials for adoption.

6.9. Medical Academy Youth Residency Partnership (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will seek approval of the Medical Academy Youth Residency Partnership with Centegra Health System.

7. Board of Education (Mr. Drzal)

7.1. Strategic Plan 2015-2020 (A) (Dr. Burkey)
Discussion: Dr. Burkey will provide the final draft of the Strategic Plan 2015-2020 for Board review. Administration will present the specific indicators and measure, seeking adoption of the 2015-2020 Strategic Plan.

7.2. Official Logo (A) (Dr. Burkey)
Discussion: As an outcome of the strategic planning process, Administration is seeking an official logo for the District.

7.3. Official / Legal Name of the District (A) (Dr. Burkey)
Discussion: Administration will seek to establish an official name of the District.

7.4. Huntley High School Design and Construction Update (R) (Dr. Burkey / Mr. Schroepfer)
Discussion: Mr. Schroepfer will present an update on the HHS design and construction.

7.5. Board of Education Minutes (A) (Mrs. Fettes)
Discussion: The draft minutes of the Regular Meeting April 16, 2016 are for review, recommending approval.

7.6. Approval of Legal Counsel (A) (Dr. Burkey)
Discussion: The annual approval of list of attorneys used by the District and their rates for 2015-2016 fiscal year.

7.7. IASB Delegate Assembly (D) (A) (Mr. Drzal)          
Discussion: Possible resolution submissions for the 2015 IASB Delegate Assembly application of a proposed statement to be presented at the Triple I Conference in November 2015, is due June 24, 2015.

8. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $2,287,649.22; Imprest checks at $190,368.49; accounts payable at $2,038.15; and disbursements issued at $8,590,671.06; for review and seeking approval to move forward.

8.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

8.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will report on the Monthly fiscal updates and Paid Activity Funds.

8.4. IDOT Hazardous Busing Resolution (A) (Mr. Awrey)
Discussion: Review of the Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazardous Busing. Administration is recommending continuing to transport students as identified in 105ILCS 5/29-5.2.

8.5. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
Discussion: As per Policy 4:72, two signatories, the Treasurer and Superintendent, are required on Bank / Financial Accounts as indicated. Administration is recommending that Mark Altmayer - CFO/Treasurer and Dr. John Burkey - Superintendent be approved as signatories for all bank / financial accounts.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Administrator Contract Annual Review (A) (Ms. Lombard)
Discussion: Ms. Lombard will ask for the annual review of Administrator Contracts, recommending changes and approval as proposed.

9.2. Monthly Human Resources Updates (R) (Ms. Lombard)
Discussion: Ms. Lombard will report on the monthly Human Resources updates.

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

10.1. Custodial Equipment Bid #2015-03 (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the Custodial Equipment Bid #2015-03 results. Administration is recommending award of Bid #2015-03 Custodial Equipment, for both the scrubber and the sweeper to Direct-In Supply, in the amount of $34,700.00, as presented.

10.2. HHS Addition and Renovations Change Orders (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the proposed Change Orders to trade contractor's contracts for the HS additions and renovations, as presented in the letter from Lamp Inc., dated April 30, 2015 and Wold's letter of recommendation dated, May 1, 2015; for the proposed accumulative amount of $32,776.00.

10.3. Time America Service Agreement Renewal (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek renewal of the Time America Service Agreement for the 2015-16 school year.

10.4. Facility Tree Service Agreement Renewal (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek renewal of the Facility Tree Service Agreement for the 2015-2016 school year.

10.5. Amendments to Enernoc Energy management Service Agreements - Demand SMART and Efficiency SMART Retro-Commissioning S.O.W.'s (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will propose amendments to the Demand SMART SOW and the Efficiency SMART Retro-commissioning Solutions SOW, to the original agreed to forms of the SOW's.

10.6. Huntley High School (HHS) Construction Project (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the construction of the HHS additions and renovations project. 

10.7. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will give updates on the O&M projects.

11. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Geheren)

11.1. Legislation Updates (D) (Mr. Fleck)
Discussion: Legislative updates will be given.

12. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.07(c)).  Roll Call: Ayes / Nays/ Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __