August 6, 2015 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Motion to Call to Order the Thursday, August  6, 2015 Committee of the Whole meeting at _ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance (Mr. Drzal)

3. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

4. Curriculum Committee (C&I) (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

4.1. ECRA ECRISS Amendment (A) (Dr. Schlichter)
Dr. Schlichter will seek approval to amend the Letter of Agreement executed between ECRA Group, Inc. and Huntley Community School District 158, seeking of extending services from July 1, 2015 through June 30, 2018, as outlined.

4.2. Assessment Update (R) (Dr. Schlichter)
Dr. Schlichter will report on assessment.

4.3. 2016-2017 School Calendar (A) (Mr. Awrey)
Mr. Awrey will present the 2016-2017 school calendar for dialog, seeking approval of the committee.

4.4. International Field Trip to Paris/Normandy (A) (Dr. Schlichter)
Dr. Schlichter will seek approval of an International field trip to Paris / Normandy for spring break 2017.

4.5. Fine Arts Field Trip to Washington DC and New York City (R) (Dr. Schlichter)
The Fine Arts field trip proposes a field trip to Washington DC and New York City for summer of 2016.

5. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

5.1. Policy 1:20 and Policy 1:30 Review (A) (Mr. Awrey)
Administration will seek approval of the recommended changes to Policy 1:20 District Organization, Operations and Cooperative Agreements and Policy 1:30 School District Mission Statement.

5.2. PRESS Update - May 2015, Issue 88 (A) (Mr. Awrey)
At the 6.18.15 regular meeting, a first reading of the following policies were removed for further review: Policy 2:250 Access to District Public Records; Policy 3:40 Superintendent; Policy 3:50 Administrative Personnel Other Than the Superintendent; Policy 3:60 Administrative Responsibility of the Building Principal; Policy 4:45 Insufficient Fund Checks and Debt Recovery; Policy 5:40 Communicable and Chronic Infectious Disease; Policy 5:180 Temporary Illness or Temporary Incapacity; Policy 5:270 Employment At-Will, Compensation, and Assignment; Policy 5:290 Employment Termination and Suspensions; Policy 5:330 Sick Days, Vacation, Holiday, and Leaves; Policy 6:15 School Accountability; and Policy 6:40 Curriculum Development.

6. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

6.1. Health Insurance Rates 2015-2016 (A) (Ms. Lombard)
Ms. Lombard will provide the 2015-2016 health insurance selection and rates, asking the Committee to move forward the 2015-2016 insurance rates for SD158 health plans, Stop Loss, dental and vision.

6.2. Monthly Human Resources Updates (R) (Ms. Lombard)
Ms. Lombard will provide the monthly Human Resources project updates.

7. Legislative Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

7.1. Legislative Updates (R) (Mr. Fleck)
Updates will be given at this time.

8. Board of Education (President-Mr. Drzal)

8.1. Minutes (A) (Mrs. Fettes)
The July 16, 2015 regular meeting minutes are prepared for review; seeking approval.

8.2. Naming of District Property (D) (Dr. Burkey)
Dr. Burkey will ask for discussion on naming of district property.

8.3. 2015-2016 Strategic Planning Measures (A) (Dr. Burkey)
Dr. Burkey will present the 2015-2016 Strategic Planning Measures and indicators for approval.

9. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

9.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $956,091.06; Accounts Payable at $1,054.96; Imprest checks at $53,345.29; and Disbursements issued at $4,803,939.87.

9.2. Revenues and Expenditures Report (R) (Mr. Altmayer)
Mr. Altmayer will highlight the Financial Executive Summary.

9.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and Paid Activity Funds

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

10.1. Huntley High School (HHS) Expansion and Renovation Project Update (R) (Mr. Renkosik)
Mr. Renkosik will report on the HHS expansion and renovation project.

10.2. Huntley High School Additions & Renovations Change Orders (A) (Mr. Renkosik)
Mr. Renkosik will propose change orders to the trade contractor's contracts for the HHS Additions and Renovations Project as provided in the letters dated July 28, 2015 from Lamp Inc. and Wold AE, at an accumulated amount of $72,335.00 for approval.

10.3. Change Orders for Trade Contractor - Harmony Road Widening and East Access Drive (A) (Mr. Renkosik)
Mr. Renkosik will propose the change order to Schroeder Asphalt's contract for the Harmony Road Widening and East Access Drive project, which is a deduct to their contract in the net amount of $48,662.00, for approval.

10.4. Monthly Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide updates on O&M projects.

11. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees of legal counsel, (2) Collective negotiating matters, and (21) Discussion of minutes of meetings
lawfully closed under this Act.  



. Roll Call: Ayes / Nays / Absent / Motion _

11.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

12. Resume in Open Session / Roll Call (A) (Mr. Drzal)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion _

13. Adjournment (A) (Mr. Drzal)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __