November 7, 2013 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, November 7, 2013  at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance (Mr. Drzal)

3. Academic Spotlight  (Mr. Moan)
Mr. Michael Wheatley, Director of Health, PE and Science Curriculum and district staff will present what STEM looks like in SD158 schools.

4. Recognition by the Board of Education (Mr. Drzal)
On Saturday, October 19, 2013, ISBE held their Annual Those Who Excel Awards Banquet. Those recognized are: Student Support Personnel (Merit) Pat Olson-McGee; past School Board member (Recognition) Michael Skala; Early Career Educator (Recognition) Jeffrey Robinson; and Classroom Teacher (Recognition) Ingrid Mullane.

5. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

6. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

7. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

7.1. Bid #2013-34 Square Barn Road Campus (SBRC) Exterior Lighting (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the summary results of Bid #2013-34 SBRC Exterior Lighting; seeking award of Bid #2013-34 Base Bid and Alternate Bid #1 to Carey Electric for the total amount of $197,575.00, as presented.

7.2. Bid #2013-34a District-Wide Lighting Retrofits (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the bid results from Bid #2013-34a District-Wide Lighting Retrofits; recommending rejecting all bids for Bid #2013-34a District-Wide Lighting Retrofits and reconsider the approach to meeting the goals of this project at the regular Board meeting.

7.3. Construction Update (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on construction updates at Harmony Road Campus.

7.4. Huntley High School (HHS) Athletic Field Improvements - Change Orders (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval on HHS athletic field improvements change orders listed in the packet as presented by Wold AE, in the total deductive amount of $6,250.00).

7.5. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

8. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

8.1. eReport Card (R) (Mr. Moan)
Discussion: Mr. Moan will provide information on the School Report Card.

9. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

9.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $428,687.83; Imprest checks at $246,185.29; Accounts Payable at $11,569.78; and Disbursements issued at $7,343,773.04;  seeking review and approval to move forward.

9.2. Fiscal Reports - Financial Executive Summary (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the Financial Executive Summary on revenues and expenditures.

9.3. Monthly Fiscal Reports (R) (Mr. Altmayer)
Discussion: The monthly fiscal reports of Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds are provided.

9.4. Revenue Contract Approval (A) (Mr. Altmayer)
Discussion: Various fund raiser contract agreements from schools have been submitted for approval.

9.5. Levy Hearing (A) (Mr. Altmayer)
Discussion: Mr. Altmayer will seek approval to hold the Levy Hearing on December 19, 2013.

10. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

10.1. Human Resources (HR) Update (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide report on HR updates.

11. Legislation Committee (Mr. Fleck-chair, Mr. Geheren, Mr. Quagliano)

11.1. Legislative Updates (R) (Mr. Fleck)
Discussion: Mr. Fleck will provide legislative updates.

12. Board of Education (President-Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft meeting minutes are available for review and comment: Regular October 17, 2013 and Committee of the Whole October 10, 2013.

12.2. Sears Centre Arena - Huntley High School Graduation 2014 (A) (Dr. Burkey)
Discussion: Dr. Burkey will present the contract agreement to hold HHS graduation at the Sears Centre Arena, May 31, 2014.

12.3. Resolution Approving the Withdrawal of Woodstock Community Unit School District 200 from the Special Education District of McHenry County (SEDOM) (A) (Dr. Burkey)
Discussion: Dr. Burkey will seek approval for withdrawal of Woodstock Community Unit School District No. 200 from SEDOM, by resolution.

13. Public Comment

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at _ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining Negotiations; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion _

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion _

14.2. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion_

15. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __