April 5, 2012 at 6:00 PM - Committee of the Whole with a closed session.

1. Call to Order / Roll Call (A) (President, Mr. Skala)
Move to Call to Order the Thursday, April 5, 2012 Committee of the Whole meeting at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
The following Chesak Elementary School students will lead the Pledge: Gabriel De La Paz, Cassidy Serpe, Avery Weinberg, Megan Laird, CJ Filipek, Gina Cutrona, Leyla Cutrona, Leyla Arroyo, and Zachary Leitzke.

3. Academic Spotlight - Building Processes (Mr. Awrey)
Chesak Elementary Principal, Mr. Chuck Lamb will present Chesak's Building Processes describing some things that make schools a safe place for K-2 students.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Skala)
Motion to adopt the agenda as presented or with changes.

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

6.1. Bid #2012-42 North Academic Drive Repaving (A) (Mr. Renkosik)
Discussion: The bid summary of Bid #2012-42 North Academic Drive Repaving is provided.  Administration's recommendation is the award of the Base Bid # 2012- 42, Alternate #2, and Alternate  #3 in the total amount of $447,848.00; approve all unit prices and authorize expenditure of an additional $133,617.70 based on unit prices in the bid and additional costs as outlined in the letter from Inspec dated 3.29.12 and Geske & Sons' breakdown dated 3.29.12 at the April 19, 2012 Regular Board Meeting.

6.2. RFP 2012-30 Network Video System Enhancement (A) (Mr. Renkosik)
Discussion: The Request for Proposal #2012-30 Network Video System Enhancement  was opened on March 21, 2012. The summary is provided to the Committee. Administration's recommendation is award of the Base Proposal and Alternates, one through seven, to ProCom Systems at a total cost of $248,326.00 at the April 19, 2012 Regular Board Meeting.

6.3. Bid #2012-29 Refinishing Gym Floors (A) (Mr. Renkosik)
Discussion: Results from Bid #2012-29 Refinishing Gym Floors of March 26, 2012 opening are shared.  Administration's recommendation to award the Base Bid from Specialty Floors, Inc. in the amount of $13,275.00 at the next regular meeting.

6.4. Intergovernmental Agreement with Huntley Park District for Playground Inspections (A) (Mr. Renkosik)
Discussion: The  Intergovernmental Huntley Park District and CSD158 prepared for Playground Inspections of School District property, maintained by Huntley Park District.

6.5. O&M Vehicle Replacement (A) (Mr. Renkosik)
Discussion: Administration's recommendation is for approval of Declaration of Surplus for the 1999 Chevrolet Malibu, obtaining trade in value offer of $5,000.00; proceed with acquisition of a pickup with a snow plow in accordance with the State of Illinois ICMS procurement Contract and local outfitter as outlined, at a cost of no more than $29,672.10; with a delivery of no earlier than July 1, 2012.

6.6. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

7. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. Middle School Literacy Class (A) (Mr. Moan)
Discussion: Review of Expert 21, the middle school literacy program, Administration is proposing changes to one literature class instead of separate language arts and literature classes.

7.2. Eighth Grade Computer Application Exploratory (A) (Mr. Moan)
Discussion: To complete our scope and sequence change in middle school computers, the Administration is proposing a change to the eighth grade computer application exploratory class.

7.3. McHenry County Regional Safe School Program (A) (Mr. Awrey)
Discussion: Administration is seeking renewal of the McHenry County Regional Safe School Program Resolution for the 2012-13 school year.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

8.1. Job Description for Hearing Itinerant (A) (Ms. Lombard)
Discussion: Administration together developed the job description for the Hearing Itinerant Job Description, seeking to bring this service in-house and hire their own.

8.2. Job Descriptions for Transition Specialist and Transition Facilitator (A) (Ms. Lombard)
Discussion: Administration worked together to develop the Transition Specialist and Transition Facilitator Job Description overseeing the transition/vocational restructuring service delivery model and curricula of the program, seeking approval.

8.3. Job Description for Athletic Director (A) (Ms. Lombard)
Discussion: The Athletic Director oversees the implementation of the SD158 Extracurricular Drug and Alcohol Testing Program (Policy 7:300).  Administration is recommending updating the Job Description to reflect such.

8.4. Extra-Curricular Committee's Recommendation(s) (A) (Mr. Awrey)
Discussion: Mr. Awrey will present the requests from the Extra-Curricular Committee provided by Huntley High School and Heineman Middle School.  Administration is recommending moving forward all three tiers for approval.

8.5. Monthly HR Report (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources project updates.

9. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

9.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $  314,234.71; Imprest checks at $ 206,384.68; accounts payable at $1,073.55; and disbursements issued at $4,389,255.58; for review and seeking approval to move forward.

9.2. Supplemental Purchase Orders & Account Payables Report (A) (Mr. Altmayer)
Discussion: Provided as supplements of the payables and purchase orders requiring approval.

9.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

9.4. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

9.5. Facilities Rental (D) (A) (Mr. Altmayer)
Discussion: Annual review of the application for rental forms and rates of SD158 buildings/property during the FY13 school year; recommending keeping rates flat for FY13.

9.6. Special Education Project Dollars (A) (Mr. Altmayer) (Mr. Awrey)
Discussion: Administration is requesting the Finance Committee's approval for allocation of the Special Education Project Dollars expenditures as presented.

9.7. Capital Development Board Grant (D) (Mr. Altmayer)
Discussion: Administration will present various approaches as how to best utilize the Capital Construction Grant.

10. Legislation Committee (Mr. Skala-chair, Mr. Geheren, Mr. Quagliano)

10.1. Legislation Updates (R) (Mr. Skala)
Discussion: Mr. Skala will provide updates on current legislation.

11. Policy Committee (Mr. Drzal Chair, Mrs. Skaja, Mr. Troy)

11.1. Policy 6:50 School Wellness (A) (Mr. Awrey)
Discussion:  Suggested revisions to Policy 6:50 School Wellness.

12. Board of Education (President-Mr. Skala)

12.1. Draft Minutes for Approval (A) (Mrs. Fettes)
Discussion: The prepared draft meeting minutes are for review: Regular 3.15.12.; Committee of the Whole 3.1.12 and 2.23.12; and FAC 2.27.12.

12.2. Six Month Review of Executive Closed Session Minutes and Approval to Destroy the Recordings of  Closed Session Prior to November 2010 (R) (A) (Mrs. Fettes)
Discussion: As per Policy 2:220, the Board will begin their six-month review of executive closed session minutes for possible release. As allowable by law, the closed session recordings approval to destroy closed session recordings as permissible by law for review, the closed session minutes will remain closed.

13. Closed Session / Roll Call (A) (Mr. Skala)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (11) Litigation, (21) Bi-annual Six Month Review of Closed Session Minutes; and 5ILCS120/2.06(3.c)2.d), the verbatim record may be destroyed without notification or of recommends commission or the State Archivist under the Local Records Act.  Roll Call: Ayes / Nays/ Absent / Motion __

13.1. Exit Closed Session / Voice Call (A) (Mr. Skala)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

14. Resume in Public Session / Roll Call (A) (Mr. Skala)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

15. Adjournment (A) (Mr. Skala)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __