May 3, 2012 at 6:00 PM - Committee of the Whole with a closed session.

1. Call to Order / Roll Call (A) (President, Mr. Skala)
Move to Call to Order the Thursday, May 3, 2012 Committee of the Whole meeting at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Dr. Christy Chambers, SD158 Pre-school Principal will introduce the  pre-school students leading Pledge.

3. Employee Recognition - Tenure Status (Ms. Lombard)
Discussion: The Human Resources Department and CSD158 recognizes those employees who will have successfully completed their fourth continuously full-time year of service.

4. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Skala)
Motion to adopt the agenda as presented or with changes.

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

6.1.  Bid #2012-42a Asphalt Additions (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the results from Asphalt Additions Bid#2012-42a; recommending Base Bid for Asphalt Additions Bid #2012-42a be awarded to Schroeder Asphalt Services, Inc. in the amount of $34,000.00.

6.2. Bid #2012-43 Asphalt Sealcoat and Crackfill (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the results from the Asphalt Sealcoat and Crackfill Bid #2012-43; recommending Base Bid "A", Base Bid "B" be awarded to Denler, Inc. in the amount of $112,864.24 and reject all Alternate Bids.

6.3. Bid #2012-40 Ice Melt (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the results from Ice Melt Bid #2012-40; recommending Base Bid award to Tru-Green Lawn Care in the amount of $ 18,023.04.

6.4. Bid #2012-13 Refuse and Recycle Hauling (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the results from Refuse and Recycle Hauling Bid #2012-13; recommending Base Bid award to Veolia ES Solid Waste, Midwest, LLC in the amount of $88,119.00.

6.5. Water Treatment Service Contract Renewal (A) (Mr. Renkosik)
Discussion: The Water Treatment Service Contract Renewal as presented from Global Water Technologies Inc. at a cost of $3,300.00 per year.

6.6. Elevator Service Agreement (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present a request for a Elevator Service Agreement; recommending
the Oil and Grease Limited Maintenance Agreement as presented from Suburban Elevator Co. at a cost of $4,170.00 per year.

6.7. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

7. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. Final 2011-2012 School Calendar (A) (Mr. Awrey)
Discussion: The 2011-12 School Calendar seeking final approval.

7.2. IHSA Membership Renewal (A) (Mr. Awrey)
Discussion: Administration is recommending renewal of the Illinois High School Association (IHSA) membership for the 2012-13 school year.

7.3. IESA Membership Renewal (A) (Mr. Awrey)
Discussion: The Illinois Elementary School Association (IESA) membership is due for renewal for the middles schools, as recognized by ISBE, and certifies that the Board agrees.

7.4. Literacy Program / One-to-one Learning Proposal (A) (Dr. Burkey)
Discussion: Dr. Burkey is presenting a new K-5 literacy program implementation over three-years.  The pilot program to begin at Martin Elementary in the 2012-13 school year.  Administration is seeking adoption of Reading Street program be taught completely digitally implemented it through one-to-one learning.

7.5. Text Adoption (A) Mr. Moan
Discussion: Mr. Moan will present the text recommendation from the curriculum review process that will be on public display for 30 days. The texts are being put on display beginning May 3, 2012.

7.6. Letter of Agreement between ECRA Group, Inc and CSD 158 (A) (Mr. Moan) (Dr. Burkey)
Discussion: Dr. Louis Gatta, ECRA Group, Inc. will be available, seeking support of the Letter of Agreement between ECRA and D158 for consulting services.

8. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $359,762.12; Imprest checks at $141,331.09; accounts payable at $2,136.43; and disbursements issued at $2,103,556.33; for review and seeking approval to move forward.

8.2. Supplemental Purchase Orders & Account Payables Report (A) (Mr. Altmayer)
Discussion: Provided as supplements of the payables and purchase orders requiring approval.

8.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

8.4. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

8.5. Revenue Contracts (A) (Mr. Altmayer)
Discussion: Various contract agreements from schools have been submitted for approval, as fund raisers.

8.6. IDOT Hazardous Busing (A) (Mr. Altmayer)
Discussion: Review of the Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazardous Busing to continue to transport students as identified in 105ILCS 5/29-5.2.

8.7. Notice of Appointment of Treasurer and Treasurer's Bond FY2012-13 (A) (Mr. Altmayer)
Discussion: The appointment of Treasurer and the Treasurer's Bond for the 2012-2013 fiscal year.

8.8. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
Discussion: Renewal that Mr. Mark Altmayer, CFO/Treasurer and Dr. John Burkey, Superintendent be approved as signatories for all bank/financial accounts.

8.9. Financial Advisory Committee (R) (Mr. Altmayer)
Discussion: A member of the FAC will provide an update to the Committee.

8.10. Local Debt Recovery Program - HB384  (D) (A) (Mr. Altmayer)
Discussion: At the 4.5.12 COW, the Finance Committee asked for follow up on proposed legislation to collect debt.  The proposed process is provided, seeking to move the collection process / approach forward.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Monthly HR Report (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources project updates.

10. Legislation Committee (Mr. Skala-chair, Mr. Geheren, Mr. Quagliano)

10.1. Legislation Updates (R) (Mr. Skala)
Discussion: Mr. Skala will provide updates on current legislation. 

11. Board of Education (President-Mr. Skala)

11.1. Supplemental - Minutes for Approval (A) (Mrs. Fettes)
Discussion: There are no Regular meeting minutes of April 19, 2012 at this time, but will be provided in the packet of May 17, 2012 Regular Board meeting as an Action Item for approval.

11.2. Approval of Legal Counsel - Amended (A) (Dr. Burkey)
Discussion: As discussed by the Board, an amendment to  the annual approval of list of attorneys used by the District with the addition of Ottosen Britz Kelly Cooper Gilbert & DiNolfo, Ltd. at the rate of $210.

11.3. Reciprocal Reporting Agreement (A) (Dr. Burkey)
Discussion: In cooperation with the area law enforcement agencies and the District Emergency Management Team; Administration is seeking the renewal for a five-year agreement, beginning July 1, 2012 through June 30, 2017 of the Reciprocal Reporting Agreement.

12. Closed Session / Roll Call (A) (Mr. Skala)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Negotiations, (11) Litigation.  Roll Call: Ayes / Nays/ Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Skala)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Skala)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Skala)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __