February 24, 2025 at 5:30 PM - Regular Meeting

Description: 

 

Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.

Description:  Administration requests approval of amended budgets:

General Fund
Transfers between functions:
North 11 & 23
Liberty 11, 12 & 23
CTE 11 & 21
Bilingual 11 & 21
Fine Arts Academy 11 & 23
Fine Arts Department 11 & 36
DAEP 23 & 11
Payroll 11, 23, 33 and 41
Brewer High School 23 & 36
Special Programs 11 & 21

Additional funds for Athletics for State Wresting & Regional Girls Basketball in function 36 for $9,536

This amendment increases the deficit budget by $9,536.

Debt Service:
This amendment increases state revenue due to prior year adjustments in the amount of $204,122.

 

Description:  To ensure long-term durability and maintain an optimal environment for students, the district solicited quotes for replacement of the flooring in the band hall at Brewer High School.

After evaluating proposals, Gomez Floor Covering, Inc. was identified as the vendor offering the best combination of quality, service, and cost-effectiveness for this project.

The total cost will be $28,033 and will be funded through bond funds.
 

Description:  The district’s current depository contract with Southside Bank is set to expire on June 30, 2025. Per state guidelines, a school district and its depository bank may extend a contract for up to three additional two-year terms. This resolution authorizes the first two-year extension, extending the contract through June 30, 2027.
 

Description:  At the November 18, 2024, Regular Board Meeting, the Board of Trustees approved the purchase of ballistic shields to enhance officer protection during emergencies. This purchase is funded through the Bullet-Resistant Shield Grant Program administered by the Office of the Governor.

As part of the grant requirements, the Board must approve a resolution designating an authorized official for the grant application process.
 

Description:  At the January 21, 2024, Regular Board Meeting, the Board of Trustees approved an MOU to allow the District to become a member of the ESC Region 11 Shared Services Agreement (SSA) for the Texas Education for Homeless Children and Youth (TEHCY) grant.

The term of the MOU was listed as September 20, 2024, through August 31, 2027, in error. The term of agreement is September 20, 2024, through August 31, 2026. We have received a corrected MOU for approval.
 

Description:  The District participates in the Texas School Medicaid program and currently has an agreement with MSB School Services for consultation, reporting, and billing services. Due to changes that Texas Health and Human Services has made to school Medicaid claiming, MSB School Services has notified the district that they will not be able to honor our agreed upon rates. They will terminate our agreement effective March 10, 2025.

The District requested quotes from other companies, and we have reached an agreement with Houston ISD to provide Texas School Medicaid Consulting and Billing Services. The fee for their services is 6% of Medicaid billing and 2% of the annual SHARS Cost Report reimbursement received by the district. The cost for these services will be paid from SHARS funds.
 

Description:  The district solicited quotes for the purchase of 1,000 student laptops to support the new 6th Grade Center at Brewer Middle School and to replace aging devices for 7th and 8th-grade students. By purchasing directly from Dell through the DIR Cooperative, the district can secure cost savings.

The total purchase cost is $435,000, to be funded through bond proceeds.
 

Description:  The district solicited quotes for the purchase of 25 SMART Boards to equip the new Fine Arts Academy. After reviewing available options, staff recommends selecting Piraino Consulting, a vendor participating in the DIR Cooperative, which allows the district to secure cost savings.

The total purchase cost is $104,201, to be funded through bond proceeds.
 

Description:  As part of the district’s ongoing efforts to upgrade and standardize access control and security systems across all facilities, the new addition at Liberty Elementary will be equipped with the same system currently in place at other district locations.

Lynk Automation was previously awarded the contract for the districtwide security system upgrades and continues to offer the most competitive pricing and quality service. To maintain consistency and ensure seamless integration, staff recommends Lynk Automation for this project.

The total cost will be $66,198 and will be paid from bond funds.
 

Description:  The district has received an invoice to Fort Worth ISD for services provided to WSISD students under a Cooperative for their Regional Day School Program for the Deaf. FWISD currently provides services for WSISD students who require maximum support for their auditory disability.

The invoice for student services for the 2024-2025 school year is $36,000.

This amount is included in the current budget and is paid from the Federal Special Education Grant - IDEA B.
 

Description:  The district previously approved the Synthetic Turf Conversion and Track Resurfacing project at Brewer Middle School, with Paragon Sports Constructors as the selected vendor. During the course of this project, it was discovered that the existing grading is inadequate to ensure proper drainage. To address this issue, a corrective grading plan has been proposed.

The proposed change order includes all necessary grading modifications to improve drainage at a cost of $67,600, which will be funded through bond funds.
 

Description:  To ensure safety, durability, and improved performance for student-athletes, the district solicited quotes for the resurfacing of the track at Brewer High School. After evaluating proposals based on cost, materials, longevity, and vendor experience, Hellas Construction was identified as the best qualified vendor for this project.

The scope of work includes removing the existing surface, preparing the base as needed, and installing a new track surface that meets competitive and safety standards. The total project cost is $292,540, which will be funded through bond funds.
 

Description:  The district has received a Memorandum of Agreement (MOA) from the University of North Texas Health Science Center at Fort Worth (UNTHSC) to provide specialized training for designated Brewer High School staff. This collaboration is aimed at enhancing the district’s healthcare programs and addressing the increasing demand for professionals in health science, public health, research, and health care fields. The agreement will also support students in earning baccalaureate and graduate certificates and/or degrees in a more efficient manner compared to traditional pathways.

There is no cost to the district for this agreement, which is set to continue through January 31, 2030.
 

Description:  The district closed RFP 2425-04 for the purchase of Classroom Furniture for Brewer Middle School on February 13, 2025. This purchase will furnish the classrooms in the new 6^th Grade Center. A total of 7 responses were received and evaluated.

After review, Plano Office Supply has been selected as the vendor for this purchase. The total cost of $657,351 will be funded through bond funds.