January 21, 2025 at 5:30 PM - Regular Meeting

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Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.

Description:  Administration requests approval of the amended budget:

General Fund:
This amendment consists only of transfers between function 11, 21 & 23 for principal & teacher travel.

This amendment nets zero, so do not change the amended budgeted Fund Balance deficit.

Description:  The Other Revenues Investment Policy - CDA (Local) outlines the framework for the management and investment of district funds, ensuring compliance with the Public Funds Investment Act (PFIA).

As per legal requirements, this policy must be reviewed and approved by the School Board annually. The last update was approved on November 17, 2020, and there have been no changes to the policy since that date.

The district is also required to inform the board of any legislative changes under the PFIA. No updates to the legislation have been enacted since 2019.

Investment Officer Training:
Kim Alexander, the District’s Investment Officer, has completed the required training hours in compliance with PFIA standards.
 

Description:  The WSISD Child Nutrition Department currently participates in the Prospering Pals Cooperative for purchasing food, snack, and beverage items. While this cooperative has served the district in the past, its limitations are increasingly impacting the quality and variety of food offerings available to our students and restricting the use of USDA commodity processing funds.

To address these challenges, the District proposes transitioning to the Region 10 ESC Multi-Region Purchasing Cooperative (R10MRPC) for the 2025-2026 school year.

WSISD Child Nutrition staff have actively explored R10MRPC, attending its food show, meeting with vendors, and arranging taste testing at Brewer Middle School and Blue Haze Elementary to engage students in menu choices. R10MRPC will offer expanded product availability and accessibility, allow student-centric choices, and provide substitutions that will better utilize USDA funding.

R10MRPC is fully self-funded through a Vendor Participation Fee and there is no cost to the district for membership and participation.
 

Description:  This MOU will allow the District to become a member of the ESC Region 11 Shared Services Agreement (SSA) for the Texas Education for Homeless Children and Youth (TEHCY) grant. This grant aims to support school districts in meeting the requirements of the McKinney-Vento Homeless Assistance Act. Through this grant, the ESC Region 11 REACH Team will provide direct coaching, professional development, and implementation support to enhance the District’s McKinney-Vento programming for homeless students.

The term of the MOU is from September 20, 2024, through August 31, 2027. There is no cost to the District for participation in this SSA.

Benefits:

• Enhanced support and resources for homeless students in compliance with McKinney-Vento requirements.
• Improved professional capacity of District staff through targeted professional development.
• Collaborative support to identify and implement effective strategies for addressing homelessness-related barriers to education.

Description:  The district maintains a collection of large format permanent records, including blueprints and other critical documents, which are essential for facility planning, maintenance, and compliance with state archival requirements. These records are currently stored in physical format, which presents challenges related to accessibility, long-term preservation, and risk of damage or loss.

Digital conversion of these records will enhance accessibility and retrieval for district staff and stakeholders, improve document preservation by mitigating risks associated with physical storage, and align with modern records management practices and sustainability goals.

MCCI is the district’s current vendor for Laserfiche, our digital records management system. By leveraging MCCI’s expertise, the digitized records will seamlessly integrate into the existing Laserfiche database, ensuring secure, centralized, and easily accessible document storage.

The total cost for this project is $30,360 and will be paid from bond funds.
 

Description:  The district has requested quotes to purchase a replacement boom lift for the district’s maintenance and facilities department, ensuring continued efficiency and safety in performing high-reach maintenance activities.

The district’s current boom lift is no longer cost-effective to maintain due to age and increasing repair needs. Replacing this equipment will ensure that the district has reliable and safe tools for completing essential maintenance tasks.

Staff recommends United Rentals as the vendor for this purchase, at a total cost of $51,198. This expense will be paid from construction fund balance.