November 18, 2024 at 5:30 PM - Regular Meeting
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A. Introduction of Meeting and Pledge of Allegiance
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B. PUBLIC MEETING TO DISCUSS "FIRST" FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS RESULTS
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C. Public Comments
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D. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
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D.1. Personnel Concerns
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D.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
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D.3. Safety/Security
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D.3.a. Intruder Audit Findings
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D.4. Consultation with Board Attorney
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E. Reconvene for Open Meeting
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F. Information Items
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F.1. Superintendent's Report
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F.1.a. Financial Update
Attachments:
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F.1.a.1. Construction Update
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F.1.b. Instructional Update
Attachments:
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G. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
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G.1. Approve Minutes of October 21, 2024 Regular Meeting
Attachments:
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G.2. Consider Monthly Expenditures for October 2024
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G.3. Consider Approval of Amended Budgets
Description:
Administration requests approval of amended budgets:
General Fund: Band Travel in Function 36 for $8,800. Transfers between various functions - net zero This amendment would increase the Fund Balance deficit by $8,800. Child Nutrition: Café monitors for elementary campus’ $7,500 |
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G.4. Consider Approval of Vendor for the Purchase of Refrigerators and Heated Cabinet
Description:
In response to the need for reliable, efficient, and up-to-date food storage equipment, the district issued RFP 2425-03, seeking proposals for the supply of roll-through refrigerators and heated cabinets for our three campuses. The equipment will provide improved storage, food quality, and faster service during meal periods.
ISI Commercial Refrigeration emerged as the best bidder, offering high-quality equipment at competitive pricing that meets the district’s specifications. The total cost will be $64,080 and will be paid from the Child Nutrition fund balance. |
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G.5. Consider Approval of Vendor for Band Instrument Lockers at Brewer Middle School
Description:
Brewer Middle School’s band program requires new instrument lockers to accommodate and protect the equipment of our growing student body. After receiving multiple quotes, Wenger Corporation was identified as the preferred vendor based on product quality, durability, and inclusion of delivery and installation services.
While lower quotes were received from other vendors, they did not meet the required quality standards, nor did they include installation. Wenger Corporation’s lockers are recognized for their durability and functionality, making them a long-term investment for our school’s music program. The total cost is $76,785 and will be paid from bond funds. |
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G.6. Consider Approval of Vendor for Flooring Replacement at the Center for Transition Services
Description:
The district will be replacing the flooring at the Center for Transition Services to ensure a safe and updated environment for students and staff. Following a review of vendor proposals, Jenkins Contract Flooring, LLC has been identified as the recommended vendor for this project. The company has demonstrated experience in school facility flooring projects and meets all district requirements.
The total cost for this project is $40,077 and will be paid from bond funds. |
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G.7. Consider Approval of Vendor for the Purchase of Ballistic Shields for the WSISD Police Department
Description:
The WSISD Police Department was awarded a $60,000 grant from the Office of the Governor (OOG) to enhance safety equipment for school security. This grant has been specifically allocated for the purchase of ballistic shields to provide added protection for our officers in the event of emergencies.
After reviewing potential vendors, staff is recommending Armor Research Company (ARC) as the approved vendor for the ballistic shields purchase. ARC offers a product line that meets the department’s specifications for durability, ballistic resistance, and weight, while providing competitive pricing and reliable customer service. The cost of the ballistic shields is $59,377 and will be fully covered by the $60,000 grant awarded by the OOG, with no additional cost to the district. |
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G.8. Consider Ratification of Interlocal Agreement with the City of Fort Worth for the Blue Haze Elementary Afterschool Program
Description:
Since 2001, the District has partnered with the City of Fort Worth to provide a grant-funded afterschool program at Blue Haze Elementary. This program is supported by a Fort Worth Crime Control and Prevention District (CCPD) grant and is aimed at enhancing student engagement and safety outside of regular school hours.
Historically, this partnership has operated under an annually renewed interlocal agreement. This year, however, the City of Fort Worth has proposed a new three-year agreement, allowing for continuity in programming and reduced administrative work related to annual renewals. The CCPD grant will provide $57,500 per year to fund program offerings, which include academic enrichment, sports and fitness activities, and community service opportunities for students. To implement the program, WSISD works with the YMCA under a separate Memorandum of Understanding, ensuring that services are aligned with grant requirements. The program year runs from October 1 to September 30. Due to technical issues within the City of Fort Worth’s contract system, the agreement was received after the official start of this program year. To prevent disruption in services, the agreement was signed in advance, and board ratification is now requested.
Attachments:
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G.9. Consider Approval of Vendor to Upgrade Cameras at All Campuses
Description:
Following a thorough review of security needs at all campuses, the district has identified the need to upgrade its current security camera systems to enhance student and staff safety. Multiple vendors were solicited for quotes, and Lynk Automation has been identified as the most suitable vendor based on cost-effectiveness, reliability, and alignment with the district's security objectives.
The scope of the project includes upgrading both internal and external security cameras at all campuses to provide enhanced video quality, increased coverage, and improved system integration with existing district infrastructure. The total cost for the camera upgrade project, as quoted by Lynk Automation, is $549,286, which includes equipment, installation, and integration with current security systems. The School Safety Grant will fund a portion of this project, and the remaining balance will be paid from bond funds. |
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H. Separate Items
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H.1. Consider Resolution to Cast Votes and Submit Ballot for Tarrant Appraisal District Board of Directors
Description:
The terms of service for the five members of the Board of Directors for Tarrant Appraisal District will expire on December 31, 2024, and a new two-year term begins January 1, 2025. Members of the Board are appointed by vote of the governing bodies of the taxing units. Per section 6.03(d) of the Texas Property Tax Code, White Settlement ISD may cast --- votes all for one candidate or distribute the ---- votes among any number of candidates listed on the ballot.
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H.2. Consider Results of the Financial Integrity Rating System of Texas (FIRST) for 2023-2024 Based on 2022-2023 Data
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H.3. Consider Approval of Vendor for Fire Monitoring Systems Upgrade
Description:
The district intends to upgrade outdated fire safety equipment and systems to enhance safety for students and staff. This project will address critical updates at multiple facilities:
The project will be funded through the district’s construction fund balance. Siemens Industry, Inc., our existing fire monitoring systems provider, has been selected for this project through the Omnia cooperative purchasing agreement, contract #2023003490, at a total cost of $404,333. |
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H.4. Consider Approval of Vendor for District Phone System Upgrade
Description:
The district is set to undertake a comprehensive upgrade of its phone system and supporting infrastructure to improve communication efficiency, reliability, and security. This project will involve replacing outdated phones, upgrading phone servers, and enhancing gateway infrastructure.
The selected vendor for this project is NetSync, which will manage the installation, configuration, and deployment of the new systems. The total cost for this project and the first year of service is $176,081, covering all necessary equipment, implementation services, and initial support. This expense will be paid from bond funds. |
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I. Consider Items Discussed in Closed Meeting Including Personnel
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J. Adjourn
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