May 15, 2023 at 5:30 PM - Regular Meeting
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A. Introduction of Meeting and Pledge of Allegiance
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B. Public Comments
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C. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
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C.1. Personnel Concerns
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C.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
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C.3. Safety/Security
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C.4. Consultation with Board Attorney
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D. Reconvene for Open Meeting
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E. Information Items
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E.1. Superintendent's Report
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E.1.a. Financial Update
Attachments:
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E.1.a.1. 2023-2024 Projected Budget
Attachments:
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E.1.c. COVID Update
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F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
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F.1. Approve Minutes of April 17, 2023 Regular Meeting
Attachments:
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F.2. Consider Monthly Expenditures for April 2023
Description:
The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
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F.3. Consider Approval of Amended Budgets
Description:
Administration recommends amending the General Fund budget for the following:
Increase Taxes Receivable $1,040,000 Increase Interest Earnings $1,040,000 Reduce other various revenue budgets $35,943 Decrease State Revenue $1,822,406 Increase SHARS $375,000 Increase MAC $24,500 Reduce expenses for unused budgets $422,301 These adjustments reduce the Deficit budgeted Fund Balance by $1,043,452 to $2,580,582. Administration recommends amending the Child Nutrition Fund budget for the following: Increase Interest Revenue $59,000 Decrease Student paid lunches $125,000 Increase Reimbursable meals $623,000 Record Revenue & Expense for Additional Supply Chain $60,915 Increase Utilities expense $76,000 These adjustments reduce the Deficit budgeted Fund Balance by $481,000 to project an excess of $139,388. Administration recommends amending the Debt Service Fund budget for the following: Increase Tax collections $490,000 Reduce State revenue from Hold Harmless $150,865 These adjustments increase the budgeted Fund Balance by $339,136 to project an excess of $3,532,526 due to the restructure of debt profile when actual debt schedules were received. |
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F.4. Consider Approval of Memorandum of Understanding for JJAEP
Description:
The Juvenile Board, in cooperation with the Districts, will provide the juvenile justice alternative educational programming as specified in Chapter 37, Texas Education Code, either through the direct provision of services or through a contractual agreement with an education provider. The programming will be managed by Tarrant County Juvenile Services ("TCJS"). Term of Agreement August 1, 2023 - July 31, 2024
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F.5. Consider Approval of Memorandum of Understanding with YMCA for the Blue Haze After School Program
Description:
White Settlement ISD partners with the YMCA of Metropolitan Fort Worth to operate the After-School Program at Blue Haze Elementary. This program is funded through a CCPD grant from the City of Fort Worth. To continue receiving this grant, we are required to have a Memorandum of Understanding (MOU) between White Settlement ISD and the YMCA. The MOU outlines the relationship between WSISD and the YMCA, as well as the roles and responsibilities of each party.
The Memorandum of Understanding between White Settlement ISD and the YMCA of Metropolitan Fort Worth is for the purposes of operating the After-School Program at Blue Haze Elementary. |
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F.6. Consider Approval of Vendor for Beverage Vending Equipment and Services
Description:
The District released RFP #2223-003 for Beverage Vending Equipment and Services. Our current vendor, Coca-Cola Southwest Beverages, LLC, continues to provide the best value to the District.
This agreement will be for five (5) years, concluding July 2028. All associated costs will be included in the 2023-2024 budget. |
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F.7. Consider Approval of Bank for District Depository Services
Description:
The District released Bid #2325-001 for Depository Services. 3 bids were received. The evaluation criteria included charges and fees that would be assessed to the district and the ability of the bank to provide the necessary services and perform the duties as depository.
Southside Bank best meets the evaluation criteria and is both aware of and capable of meeting the unique needs of a school district. |
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F.8. Consider Approval of Memorandum of Understanding with Communities In Schools of Greater Tarrant County, Inc. (CIS)
Description:
The Memorandum of Understanding between CIS and White Settlement ISD is a cooperative effort to provide school-based support services to students and their families in order to increase the level of student success. CIS will provide support for students at Brewer High School and Brewer Middle School including, supportive guidance and counseling, health and human services, academic support services, enrichment activities, parent and family engagement, and career and college readiness.
The cost of these services is $92,000.00 annually and is included in the current budget.
Attachments:
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F.9. Consider Approval of Addendum to Agreement with ABM Texas General Services, Inc. for Custodial Services
Description:
White Settlement ISD has been using ABM for our custodial services for several years and we have been satisfied with their services. We have received Fourth Addendum to Service Agreement, extending our agreement through the 2023-2024 school year.
The annual cost is $1,940,997.82, which includes a 3% CPI increase. It is the Districts recommendation that we continue to use ABM for our custodial services for the 2023-2024 school year. This expense will be included in the 2023-2024 budget. |
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F.10. Consider Vendor for Counseling Curriculum
Description:
As a response to Education Code 33:005 - 7 Mindsets is a guidance curriculum that allows the campus Professional School Counselor to implement a guidance curriculum that will help students develop their full educational potential, including the student’s interests and career objectives.
7 Mindsets provide lessons that promote growth in the 5 areas of self-management, self-awareness, social-awareness, relationship skills, and responsible decision making. These 5 areas of focus support equipping every WSISD student with tools for academic growth and success, good character, and healthy growth mindsets. Funding source for this curriculum is Instructional Materials Allotment, for a total of $40,000. |
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F.11. Consider Approval of UIL Course Exemptions for 2023-2024
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F.12. Consider Approval of Innovative Courses Offered for 2023-2024
Description:
With the approval of the local board of trustees, school districts and charter schools may offer any state- approved innovative course for state elective credit only. Innovative courses may not meet any other specific graduation requirement.
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F.13. Consider Approval of Vendor for Fuel for the 2023-2024 School Year
Description:
The district currently purchases fuel from Jack Ray Oil Company, who is the primary awarded vendor through Tarrant County Coop, and we have been satisfied with their services.
It is the District's recommendation that we continue to use Jack Ray Oil Company for our fuel purchases for the 2023-2024 school year. All associated costs will be included in the 2023-2024 budget. |
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G. Separate Items
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G.1. Consider Amendments to District of Innovation Plan
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G.2. Consider Approval of Vendor for Student Transportation Services
Description:
The District released RFP #2223-006 for Student Transportation Services. Our current vendor, Goldstar, continues to provide the best value to the District.
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G.3. Consider Approval of Guaranteed Maximum Price (GMP) for the West Elementary Early Learning Academy Additions and Renovations Bond Project
Description:
On April 4, 2023, bids were received for the West Elementary Early Learners Academy Additions and Renovations Project. This project will expand and renovate the West Elementary campus to increase enrollment capacity and better suit the needs of an Early Learners Academy.
The cost information is provided in the handout. |
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G.4. Consider Approval of Guaranteed Maximum Price (GMP) for the Brewer Middle School Package 1 Additions and Renovations Bond Project
Description:
On April 4, 2023, bids were received for the Brewer Middle School Additions and Renovations Bond Project, Package 1. This will create temporary office space for campus administration and also includes the demolition of the small building located at 7911 Gibbs Drive. This is the first of 4 packages for the Brewer Middle School Additions and Renovations Bond Project.
The cost information is provided in the handout. |
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G.5. Canvass the Votes and Certify the Election Results of the May 6, 2023 School Board Trustee Election
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G.6. Consider Organization of Board of Trustees
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H. Consider Items Discussed in Closed Meeting Including Personnel
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I. Adjourn
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