March 31, 2023 at 9:00 AM - Special Study & Voting Session Meeting and Executive Session

1. CALL TO ORDER - Governing Board President Andy Fraher
  

2. OPENING CEREMONY
  

2.A. Welcome - Governing Board President Andy Fraher
  

2.B. Pledge of Allegiance 
  

3. APPROVAL OF AGENDA - Governing Board President Andy Fraher
  

3.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

4. ACTION ITEM
  

4.A. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Public Request to Speak (https://www.prescottschools.com/Page/558) to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time.
  

4.A.1. Consider suspending Prescott Unified School District Policy IC through June 30, 2023, as presented. 

RELEVANT INFORMATION:
Pursuant to Governing Board Policy IC (School Year), PUSD is required to be in session for 180 days for the school year. With the unpredictable, inclement weather during third quarter, PUSD had four full snow day closures, six two-hour delays, and one unscheduled early release, for snow-related issues. 

Rather than making those days up, the State allows school districts to track instructional hours instead of total number of days. PUSD has worked with the State, and each school in the district has enough student instructional hours for the school year to be completed. To make that conversion from days to hours, the governing board will need to suspend Policy IC, at which point district administration can finalize the conversion from instructional days to instructional hours with the State. 

The Arizona Department of Education School Finance has already approved these adjustments to our district calendar based on PUSD meeting required instructional hours. 

Please see the attached document for the exact snow day, two-hour delay, unscheduled early release dates, state requirements, and calculations. 

Presenter: Brian Moore, Chief Financial Officer
  

5. INFORMATION ITEM
  

5.A. The Arizona School Boards Association will present the Governing Board with information regarding the application screening process and screening protocol for the position of District Superintendent.
  

6. ACTION ITEMS
  

6.A. Recommended that the Governing Board approve the call for Executive session pursuant to A.R.S. Section 38-431.03(1). The Governing Board will screen applicant submissions for the position of District Superintendent.
  
All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during the executive session. Failure to comply is a violation of A.R.S. 38-431.03
  

6.B. Recommended that the Governing Board adjourn the Executive Session and reconvene the Governing Board Special Study and Voting Session meeting.
   

6.C. The Governing Board will discuss and may consider the selection of candidates for the position of District Superintendent who will be invited to interview with the Board. 
  

6.D. The Governing Board will discuss and may consider the process and schedule for interviewing for the position of District Superintendent.
  

7. INFORMATION ITEM
  

7.A. The Governing Board will discuss and provide the ASBA Search Team interview themes for the purpose of developing interview questions. 
  

8. ADJOURNMENT