October 9, 2024 at 6:00 PM - Alpena County Parks & Recreation Commission Meeting

1 CALL MEETING TO ORDER
 

2 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
 

3 ROLL CALL
 

4 ADOPTION OF THE AGENDA
 

5 CONSENT CALENDAR

5 ACTION ITEM #1:  Motion to approve the Consent Calendar which includes actions as listed attached and filing of all reports.  Roll call vote is necessary with 5 ayes.
 

6 PUBLIC COMMENT (3 minute limit per person)
 

7 TREASURER'S REPORT
 

8 APPROVAL OF REFUNDS AND BILLS
 

9 NEW BUSINESS

9 Chair Kevin Osbourne

9 1)  Approve Long Lake Park Manager Mileage Request (attached)

9 ACTION ITEM #2:  Recommendation to approve the Long Lake Park Manager Mileage Request in the amount of $114.57  (171 total miles x $.67/mile) and to be paid from line item #208-XXX-XXX as presented.
 

9 2)  Approve ADA Site & Trail Improvements Bid Package for MDNR Spark Grant for SLP Improvements  (attach)
 

9 3) Clean up of Dead Limbs at all 3 Parks - $450 Manlift to come from LLP Budget
 

9 4) Beaver Lake Park Budget Adjustment

9 ACTION ITEM #3:  Recommendation to approve transfer of $1,000 from Equipment Maintenance 208-757-931.000 to Garbage Pick-Up 208-757-925.000 to cover the small deficit and in anticipation of additional invoices as presented.
 

9 5) Approve Sunken Lake Park Budget Increase

9 ACTION ITEM #:  Recommendation to increase Sunken Lake Park Lights line item 208-758-921.000 in the amount of $4,000 as presented.
 

9 6) Discussion on Authorized Users to Contact GFL 
 

9 7) Discussion on Rule Violation Forms and Process
 

9 POINTPERSON RECOMMENDATIONS

9 1) Project sheets be used for proposed projects and during construction and/or completion

9 2) Project Materials being Purchased by Contractor

9 3) 2024 Youth & Rec Grants - Require Parks Board Approval of Funding before starting and/or purchasing grant materials

9 4) 2025 Youth and Rec Grants - Recommend postponing 

9 5) Capital Improvement Projects be on line items in General Fund

9 6) Boat Dock Fees of $500 per Season

9 7) Gravel not be placed on RV Sites at Long Lake Park

9 8) Sell LLP Pickup Truck due to unsafe condition
 

10 INFORMATIONAL ONLY

10 1)  Monthly Fuel Report

10 2)  Withdrawl of the MDNR Trust Fund Grant Applications for Beaver Lake Park & Sunken Lake Park - No action required of the Parks Board as the County Commissioners approved the Withdrawl and the DNR Grant Representatives withdrew them and NEMCOG was informed.
 

11 MANNING HILL PARK UPDATE
 

12 OLD BUSINESS

12 1)  Parks POLL Vote Action Item #1:  Approve to Pay Final Team Elmers Invoice 

12 POLL ACTION ITEM #1:  Recommendation to approve Team Elmers Final Invoice #872426 in the amount of $133,496.86 to be paid from the Long Lake Park Boat Launch linen item #208-760-972.004.  The County Board of Commissioners approved the appropriation of $150,000.00 from the General Fund to the Parks & Recreation Commission to cover the Long Lake Park Boat Launch expenditures and be appropriated back to the General Fund once the DNR Waterways Grant reimbursement has been received as presented.

Roll call vote was taken:  AYES:  Pam Kirchoff, Chuck LeFebvre, Gerald Fournier, John Kozlowski, Dave Guthrie, Gerald Lucas, William LaHaie, and Kevin Osbourne.  NAYS:                        Motion carried.

No Vote Received Yet:  Dan Ludlow
 

12 2)  Parks POLL Vote Action Item #2 - Approve to Pay Final RS Scott Associates Invoice #54892

12 POLL ACTION ITEM #2:  Recommendation to pay the final RS Scott Associates Invoice #54892 in the amount of $1,426.00 to be paid from line item #208-760-972.004 Capital Outlay Long Lake Park Boat Launch ASAP for the Long Lake Park Boat Launch Project.  This Invoice will be sent once paid and receive cleared check to the Recreation Passport Grant for reimbursement.

Roll call vote was taken:  AYES:  Pam Kirchoff, John Kozlowski, Gerald Fournier, Dave Guthrie, Chuck LeFebvre, and Kevin Osbourne.  NAYS:
Motion carried.   

No Vote Received Yet:  William LaHaie, Gerald Lucas, and Dan Ludlow.
 

12 3) Discussion on Beaver Lake Park Youth & Rec 2024 Mini Grant

12 4) Discussion on Long Lake Park 2024 Youth & Rec Mini Grant (attached)
 

13 COMMENTS FROM THE BOARD  (*not Public Comment)
 

14 **Next Parks Commission Meeting: Wednesday, November 13, 2024 at 6:00 pm in Howard Male Conference Room
 

15 ADJOURNMENT