April 9, 2024 at 9:30 AM - Finance Ways & Means Committee Meeting

1 Alpena County is inviting you to a scheduled Zoom meeting.

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2 CALL MEETING TO ORDER - Finance Chair Burt Francisco

3 ROLL CALL

4 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

5 ADOPT AGENDA

6 BILLS TO PAY 

6 COMMITTEE ACTION ONLY:  Motion to recommend to pay all bills as submitted.
 

7 911/EM Director Kim Elkie

7 1)  Budget Adjustment Request (attached)

7 ACTION ITEM #2:  The Committee recommends approval of the 911/EM Director request to move a total of $53,500 from the 911 Fund Balance with no impact on the General Fund and put into the following line items:

261-325-708.000 Dispatcher Overtime of $50,000
261-325-714.001 Retention Bonus of $3,500
 

8 Mayor Cindy Johnson & City Manager Rachel Smolinski

8 1)  Northeast Michigan Materials Management Authority (NMMMA) Recycling Funding Request to Support annual Clean Up Day & Electronics Day (attached)

8 ACTION ITEM #3:  The Committee recommends approval to support the annual Countywide Clean Up Day and Electronics Day for Northeast Michigan Materials Management Authority in the amount of $5,000 as presented.
 

9 Mandy Smith, Register of Deeds

9 1)  PTO Payout Request

9 ACTION ITEM #5:  The Committee recommends approval to pay any remaining PTO time not used as of July 1, 2024 be paid to Chief Deputy Mandy Smith, Register of Deeds in the event Mandy Smith is appointed as Register of Deeds effective July 1, 2024 as presented.
 

10 Ted Somers Equalization Director

10 1)  Approve 2024 Equalization Report & Adopt Resolution #24-08  (attached)

10 ACTION ITEM #6:  The Committee recommends approval of the 2024 Equalization Report and adopt Resolution #24-08 as presented.
 

11 Nicki Janish, Home Improvement Director

11 1) MSHDA Grant Application - MI Neighborhood Program (attached)

11 ACTION ITEM #7:  The Committee recommends approval of the MSHDA MI Neighborhood Program Grant Application for the Alpena County Home Improvement Program in the amount of $400,000 with no County match for Rehabilitation Activities and to authorize the Chairman of the Board to sign all pertaining documents as presented.  This has Grant Review Committee approval.
 

12 Wes Wilder, Maintenance Superintendent

12 1) Purchase of Lawn Equipment (attached)

12 ACTION ITEM #8:  The Committee recommends approval to purchase a Kubota lawnmower and attachments from Ginop Sales in the amount of $46,000.00 to be paid from line item 402-234-980.201 (Maintenance Department Aging Equipment) as presented.  The replacement of this equipment is budgeted for 2024.
 

13 Debra Greenacre, Library Director & Jessica Luther, Assistant Director

13 1)  Adopt Resolution #24-09 Approving Ballot Language for Library Millage  (attached)

13 ACTION ITEM #9:  The Committee recommends approval of the Ballot Language for the Library Millage and adopt Resolution #24-09 as presented.
 

14 Kim Ludlow, County Treasurer

14 1)  Monthly Reports  (attached)

14 ACTION ITEM #10:  The Committee recommends to receive and file the monthly Treasurer's Report for the month of March 2024 as presented.

14 2)  First Quarter Budget Adjustments for 2024

14 ACTION ITEM #11:  The Committee recommends approval of the First Quarter Budget Adjustments for 2024 as presented.

14 3)  Fund 276 Home Improvement Grant Expenditures  (attached)
 

15 MOTION TO RISE & REPORT
(closes committee meeting)
 

16 Board Chairman John Kozlowski

16 1)  Approve CONSENT CALENDAR   (attached)

16 ACTION ITEM #12:  Motion to approve the Consent Calendar which includes actions as listed above and filing of all reports.  Roll call vote is necessary with 5 ayes.

16 2) Board Poll:  District Court Flooring (estimates attached)

16 POLL ACTION ITEM #1:  Recommendation to approve the replacement of flooring in the District Court offices up to the amount of $16,693.00 from Young's Flooring and to be paid out of the Building and Grounds Fund line item 631-265-975.069 District Court Flooring.

16 3)  Discussion of NMMMA Lease Agreement Changes Request (attached)

16 4)  Adopt resolution 24-11

17 CLOSED SESSION:  Review candidates for County Administrator position

18 PUBLIC COMMENT

19 ADJOURNMENT