December 12, 2023 at 9:30 AM - Finance Ways & Means Committee Meeting

1 Alpena County is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
https://us06web.zoom.us/j/82850104678?pwd=9bkbjvP7Pen0zKJkDOVZcfMVZD2yiD.1

Meeting ID: 828 5010 4678
Passcode: 814118


Dial (audio only)
1 309 205 3325
1 312 626 6799
1 929 205 6099
1 346 248 7799
 

2 PUBLIC HEARING TRUTH IN TAXATION OPEN FOR PUBLIC COMMENT REGARDING THE PROPOSED 2024 BUDGET
PUBLIC HEARING CLOSED
 

3 CALL MEETING TO ORDER - Finance Chair Burt Francisco

4 ROLL CALL

5 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

6 ADOPT AGENDA

7 BILLS TO PAY  - Clerk Keri Bertrand

7 COMMITTEE ACTION ONLY:  Motion to recommend to pay all bills as submitted.
 

8 Cynthia Muszynski, Prosecuting Attorney

8 1)  Summer Intern Request  (attached)

8 ACTION ITEM #2:  The Committee recommends approval of a summer intern for the Prosecutor's Office for 2024 and to either authorize the Treasurer to create a new payroll "Intern" line item to be added or the current "Temporary Assistant Prosecutor" line item #101-277-704.000 be used for the transfer from the current 2023 budget line item Assistant Prosecutor #2 line item #101-277-703.003 of $9,600.00 to facilitate this opportunity for the County.  This adjustment is a one-time payment to the Prosecuting Attorney Association of Michigan.
 

9 4)  Approve Letter of Understanding (LOU) with TPOAM 

10 ACTION ITEM #3:   Recommendation to approve the Letter of Understanding with Alpena County and TPOAM for the Legal Secretary Stipend for additional tasks in the amount of $3,900 to be paid in equal payments over 26 pay periods in 2024.
 

11 Kim Ludlow, County Treasurer

11 1)  Monthly Reports  (attached)

11 ACTION ITEM #4:  The Committee recommends to receive and file the monthly Treasurer's Report for the month of November 2023 as presented.

11 2)  Adoption of the following action items for the 2024 budget:

11 ACTION ITEM #5:   Recommendation to adopt the 2024 Budget Policy, regarding fiscal policies and that they be part of the 2024 budget.

11 ACTION ITEM #6:  Recommendation to approve the resolution for the Component Funds.

11 ACTION ITEM #7: Recommendation to approve the resolution for the General Fund.

11 ACTION ITEM #8: Recommendation to approve the resolution for the Special Revenue Funds.

11 ACTION ITEM #9:  Recommendation to approve the resolution for the Debt Service Funds.

11 ACTION ITEM #10:  Recommendation to approve the resolution for the Capital Project Funds.

11 ACTION ITEM #11:  Recommendation to approve the resolution for Enterprise Funds.

11 ACTION ITEM #12:  Recommendation to approve the resolution for the Internal Funds.

11 ACTION ITEM #13:  Recommendation to approve the Treasurer's Reserve Recommendations 2023.

11 ACTION ITEM #14:  Recommendation that the Treasurer be authorized to pay all remaining bills for 2023 and to make budget adjustments for 2023.
 

12 COMMISSIONERS OFFICE - BUDGET ADJUSTMENTS   (attached)

ACTION ITEM #15:  Motion to approve the Budget Adjustments as presented.  Roll call vote is necessary with 5 ayes.
 

13 Mary Catherine Hannah, County Administrator

13 1)  Attorney Contracts for Legal Representation Update

13 ACTION ITEM #16:  Recommendation to approve the Attorney Contracts (January 1, 2024 to December 31, 2026) for attorney legal representation as presented.

13 2)  Approve Appraisal Service Increase (attached)

13 ACTION ITEM #17:   The Committee recommends approval of the Appraisal Service from Piazza Appraisal Service in the amount of $4,800.00 to get an appraisal on the property at 601 River Street, Alpena, MI  49707.  The Board previously approved up to $800 to get an appraisal for the property at 601 River Street, Alpena, MI  49707.
 

13 3) FY24 Marihuana Grant Renewal Application  (attached)

13 ACTION ITEM #18:  The Committee recommends approval of the FY24 Marihuana Operation and Oversight Grant Renewal Application for the District Health Department #4 in the amount of $9,372.00 with no County match.  This has been sent for Grant Review Committee approval.
 

14 MOTION TO RISE & REPORT
(closes committee meeting)
 

15 Board Chairman Bill Peterson

15 1)  Approve all Recommendations of Finance Ways & Means Committee

15 ACTION ITEM #19:  Motion to Approve all Recommendations of Finance Ways & Means Committee as presented.

15 2)  Approve CONSENT CALENDAR   (attached)

15 ACTION ITEM #20:  Motion to approve the Consent Calendar which includes actions as listed above and filing of all reports.  Roll call vote is necessary with 5 ayes.
 

15 3)  Recommendations from Personnel Committee for Board Appointments:

15 ACTION ITEM #21:   Recommendation from the Personnel Committee to appoint the following candidates to the following Boards:

Department of Human Services 3-Year Term:  Edna Sorensen (01.01.24 to 12.31.27)

Library Board 5-Year Term: Joe Garber and Lauren Mantlo  (01.01.24 to 12.31.29)

Parks & Recreation Commission 3-Year Term - Kevin Osbourne (01.01.24 to 12.31.27)

Planning Commission (Arts, Culture, and Entertainment) 3-Year Term - Kristen Dean (01.01.24 to 12.31.27)

Planning Commission (Environment and Natural Resources) 3-Year Term - Cary Keller (01.01.24 to 12.31.27)

Planning Commission (Public Health and Human Services) 3-Year Term - Michelle Smith (01.01.24 to 12.31.27)

Planning Commission (Tourism and Recreation) 3-Year Term - Taylor Herron (01.01.24 to 12.31.27)

Veterans Affairs 4-Year Term - Jerry Plohocky (01.01.24 to 12.31.28)

*Planning Commission (Education) Seat Vacancy 3-Year Term - (01.01.24 to 12.31.27) The Planning Commission has a candidate they would like to put in this seat if allowed.

 

16 PUBLIC COMMENT

17 ADJOURNMENT