November 4, 2025 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Alfred Clark Claudia Jackson Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Connie Gover Ryan Fraley Shawn Tow Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted.
Description:
Recommendation: Approve the minutes of the October 7, 2025 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the November 4, 2025 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, November 4, 2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
HHS Student Council • Arizona Supreme Court Visit
• Halloween Spirit Week
HJHS Student Council • Class Games
• Fall Festival
• Halloween Dance
• Teens Make Health Happen Walk
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented. |
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VIII. OLD BUSINESS
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VIII.A. Book Vending Machine Book Inventory Final Adoption - Dr. Tomlin
Description:
Indian Wells Elementary and Hulet Elementary Schools requested a 60-day review of books for the PBIS Book Program in which students will be able to earn free books from the school book vending machine. Purchases of books will come from Scholastic Dollars earned at book fairs. The list of books is included in the back-up materials.
Recommendation: Discussion and consideration to approve the book listings for book purchases for students through the IWES & Hulet PBIS Book Program as presented for final adoption. |
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IX. NEW BUSINESS
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IX.A. Superintendent Search Stakeholder Involvement- Dr. Stuart
Description:
The Governing Board will discuss and may consider approval of the extent of stakeholder involvement that may be included in the search process for a new District Superintendent and direct the Arizona School Administrators, in conjunction with District administration, to develop specific plans.
Recommendation: Discussion and consideration to approve the Arizona School Administrator's Association search team to conduct an online survey amongst HUSD #3 stakeholders; as well as, forums for staff and the community for final candidates as presented. |
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IX.B. Superintendent Search Job Posting- Dr. Stuart
Description:
The Governing Board will discuss the components of a position advertising document and may consider approval to direct the Arizona School Administrators to construct and publish an advertising document related to the position of District Superintendent. |
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IX.C. Superintendent Applicant Advertising Questions/Qualifications For District Superintendent Posting- Dr. Stuart
Description:
The Governing Board will discuss and may consider approving questions/qualifications specific to the District Superintendent advertisement to be included in the District Superintendent position application process through the Arizona School Administrators.
Recommendation: Discussion, consideration and recommendations for questions/qualifications to be included in the District Superintendent position application advertisement as presented. |
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IX.D. Superintendent Search Agenda- Dr. Stuart
Description:
A representative of the Arizona School Administrators will provide the Governing Board with an overview of the next search meeting agenda.
Recommendation: Discussion and consideration to approve Dr. Mark Joraanstad from the Arizona School Administrator's Association to discuss the next search meeting agenda. This item will be for discussion only. |
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IX.E. Lunchtime Software Sole Source- Mrs. Maestas
Description:
Holbrook Unified School District has determined that Lunchtime Software is the sole provider for compatible point-of-sale (POS) register devices that operate within the district’s existing cafeteria management system. This vendor has been board-adopted and no comparable alternatives exist that provide full compatibility and integration with our current Lunchtime operating system. We request board approval to continue procuring from Lunchtime Software as a sole source provider.
Recommendation: Discussion and consideration to approve Lunchtime Software- Point of Sale as a sole source for the HUSD #3 food service points of sale as presented. |
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IX.F. Business Continuity Plan Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting approval of the SY 25-26 Business Continuity Plan that outlines business continuity in the matter of a disruption to business operations. This is an audit requirement and a tabletop scenario has been designed and discussed with the HUSD #3 leadership team addressing business continuity during a disruption of services.
Recommendation: Discussion and consideration to approve the Business Continuity Plan as presented in the back-up materials. |
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IX.G. Extended Leave Of Absence- Dr. Koerperich
Description:
Ms. Meagan Newton-Pender is requesting a leave of absence beyond the Family Medical Leave Act due to family medical reasons. Ms. Newton-Pender is requesting extended leave beginning January 9, 2026 though the end of the school year.
Recommendation: Discussion and consideration to approve extended leave for Ms. Meagan Newton-Pender as per Policy GCCC as presented. |
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IX.H. Out Of State Travel- Dr. Koerperich
Description:
Mrs. Sylvia Jackson has been recognized as the National Johnson O'Malley Teacher of the Year. She is being recognized at the national conference November 7–11 in Denver, Colorado. HUSD #3 is requesting out-of-state travel approval for Mrs. Sylvia Jackson to attend the National JOM Conference in Denver, Colorado as presented.
Recommendation: Discussion and consideration to approve Mrs. Sylvia Jackson for out-of-state travel to attend the National JOM Conference in Denver, Colorado November 7th-11th as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
Description:
Grabowski, Kassandra - HHS, Head Coach Spirit Line, Resignation
Lang, Ellianne - HHS, Substitute Cafeteria Worker, Resignation |
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X.A.2. Classified Employment - Hiring
Description:
Attakai, Tammy - District, Custodian
Betts, Charlene - High Needs Paraprofessional Browning, Seth - Student Facilities Worker Castillo, Christina - Transportation, Bus Driver Chavez, Julian - District, Cafeteria Delivery Espitia, Tara - Park, Hourly rate change and retroactive to 07/01/25 Gabaldon, Hannah - Park, Part-time High Needs Paraprofessional Jones, Lillian - Hulet, Daycare Assistant Nez, Deldon- IWES, Custodial hours increase Russell, Bryce - IWES, Student Cafeteria Worker Tafoya, Teri - District, Sub Secretary |
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
Description:
Brown, Katy - HJHS, Social Worker |
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X.A.5. Extra Duty
Description:
Attakai, Ashley - HJHS, Non-AIA Sports Official
Baker, Jacob - Project Management Facility Extra Duty Begay, Davina - IWES, Assistant Coach Boys Basketball Begay, Destany - HJHS, Sports Helper / Volleyball Volunteer Burks, Mike- District, Auditorium Manager Extra Duty Carbonneau, Steven - HJHS, Non-AIA Sports Official Luna, Jesus - Project Management Environmental Services Extra Duty Masesta, Lauren - Project Managment Fiscal Services Extra Duty Murray, Paige - HHS, Head Coach Spirit Line Nells, Gabriel - IWES, Head Coach Boys Basketball Nells, Sophia - IWES, Assistant Coach Girls Basketball Yazzie, Jasilyn - IWES, Head Coach Girls Basketball |
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X.A.6. Volunteers
Description:
Baldonado, Ryan - HHS, Head Baseball Coach
Eisele, Ronald - HHS, Assistant Baseball Coach Johnson, Nathan- HHS, Volunteer Assistant Basketball Coach Murray, Erlinda - Park, Classroom Help Volunteer Nez, Terryuna- HHS, Volunteer Assistant Basketball Coach Padilla, Victor - HJHS, White Fleet Driver Serna, Marcos - HHS, Head Coach Girls Wrestling |
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X.B. Professional Leave
Description:
Adrales-Torres, Phoebe - 2025 Arizona Health & Physical Education State Convention, Mesa, AZ. October 27-29, 2025. Estimated cost to the district: $277. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
# 2620 $ 49,483.22
# 2621 $157,351.75 # 2622 $ 55,158.61 # 2623 $206,322.09 # 2624 $ 83,722.60 # 2625 $ 3,970.52 # 2626 $ 21,848.78 TOTAL $577,857.57 |
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X.C.2. Payroll and Expense vouchers:
Description:
# 11 $ 564,165.83
# 12 $ 197,130.00 # 13 $ 1,050.81 # 14 $ 567,592.34 # 15 $ 478,199.75 TOTAL $1,808,138.73 |
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X.C.3. Personnel Pay
Description:
Personnel Pay #10 - coaching, professional development, professional growth - $81,499.64 |
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X.D. Fundraisers/Club Approvals
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X.E. Gifts and Donations
Description:
The Junior Golf Association of Arizona donated about $1,000 worth of equipment (target rings, putting mats, hitting mats, RCT golf balls) to the golf team.
The Thunderbirds Foundation donated $1,500 for golf team supplies/travel for the upcoming season. Honyoutink LLC donated $500 to HJHS Athletics. |
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144. |
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XI. Administrative/Board/Staff Report
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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