October 7, 2025 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Alfred Clark Claudia Jackson Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Connie Gover Ryan Fraley Shawn Tow Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted.
Description:
Recommendation: Approve the minutes of the September 9, 2025 regular Governing Board meeting and September 29, 2025 Governing Board work session as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the October 7, 2025 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, October 7,2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
IWES Student Council
Indian Education Program Report - Ms. Gover Annual Financial Report - Mrs. Maestas |
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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VIII.A. PBIS Book Program 60-Day Review Final Adoption — Dr. Koerperich
Description:
Indian Wells Elementary and Hulet Elementary Schools have requested a 60-day review of books for the PBIS Book Program in which students will be able to earn free books from the school book vending machine. Purchases of books will come from Scholastic Dollars earned at book fairs. The list of books is included in the back-up materials and has been posted on the district website under 60-day review materials.
Recommendation: Discussion and consideration to approve the book listings for book purchases for students through the IWES & Hulet PBIS Book Program for final adoption as presented. |
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IX. NEW BUSINESS
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IX.A. Indian Community Participation- Dr. Koerperich
Description:
Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in school programs. In addition, Policy KJG requires our District to give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education. We are requesting to act upon these actions at this time.
Recommendation: Discussion and consideration to present the 2025 Achievement and Participation Report; as well as, accept public comments from the representatives of Native students according to Policy IHBJ and provide Governing Board recommendations to the district administration team based on public comments. |
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IX.B. Impact Aid Program Indian Policies and Procedures (IPPs)- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board review & approval of the Impact Aid Program Indian Policies and Procedures (IPP) that are a required measure for Impact Aid compliance.
Recommendation: Discussion and consideration to review and approve the current Indian Policies and Procedures as presented. |
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IX.C. Annual Review & Approval of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG Indian Education - Dr. Koerperich
Description:
In accordance with the U.S. Department of Education and HUSD #3 Governing Board Policy IHBJ we are requesting Governing Board review of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG to ensure that it meets all minimum standards in continuing to provide adequate levels of Indian community participation throughout the Holbrook School District.
Recommendation: Discussion and consideration to approve Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG as presented. |
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IX.D. Annual Financial Report - Dr. Koerperich
Description:
The FY25 Annual Financial Report (AFR) is ready for review and approval including the Food Service Annual Financial Report and Classroom Site Fund Narrative. Per state statute (ARS 15-904), the Annual Financial Report shall be prepared for Governing Board review and submitted to the Arizona Department of Education by October 15th. The AFR contains budgeted and actual expenditures for the preceding fiscal year. Additionally, Holbrook Unified School District will provide a link to the ADE website from the District budget website page where this information can be obtained.
Recommendation: Discussion and consideration to approve the FY 25 Annual Financial Report as presented. |
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IX.E. Minimum Wage Increase Beginning January 1, 2026- Dr. Koerperich
Description:
The Fair Wages and Healthy Families Act established an annual increase in minimum wage based on inflation. The increase, beginning January 1, 2026, will be at the rate of $15.15 per hour. We are requesting Governing Board approval to add addendums to the minimum wage hourly rate employee's Notice of Appointments to reflect the new minimum wage increase.
Recommendation: Discussion and consideration to approve the Fair Wages and Healthy Families Act minimum wage increase for minimum wage employees beginning January 1, 2026. |
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IX.F. Project Management Extra Duty Job Descriptions- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of extra duty job descriptions for Project Management to manage duties aligned with project assessment, design, procurement and construction of School Facility Division projects. The duties will be dispersed in three roles for project management at HUSD #3.
Recommendation: Discussion and consideration to approve three extra duty job descriptions to manage HUSD #3 School Facility Board projects as presented. |
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IX.G. Practicum Hours- Mrs. Tow
Description:
Ms. Shurrell Nardi, Grand Canyon University education major, is requesting to conduct practicum work at Hulet Elementary during the fall semester. Ms. Nardi has fingerprint clearance.
Recommendation: Discussion and consideration to approve Ms. Shurrell Nardi for practicum work this fall at Hulet Elementary School. |
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IX.H. Practicum Hours- Dr. Tomlin
Description:
Ms. Jacquelyn Benally, Grand Canyon University education major, is requesting to conduct practicum work at Indian Wells Elementary during the fall & spring semesters. Ms. Benally has fingerprint clearance.
Recommendation: Discussion and consideration to approve Ms. Jacquelyn Benally for practicum work at Indian Wells Elementary School. |
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IX.I. Johnson O' Malley Out Of State Travel- Ms. Gover
Description:
The Holbrook Johnson O'Malley Program is requesting out-of-state travel for Bernice Gover, Heather Armijo, and Heather Sakurai to attend the National Johnson O'Malley Association national conference from November 7th-11th in Denver, Colorado. All travel expenses will be paid through Johnson O' Malley funds.
Recommendation: Discussion and consideration to approve out-of-state travel for Bernice Gover, Heather Armijo, and Heather Sakurai to attend the National Johnson O'Malley Association national conference from November 7th-11th in Denver, Colorado as presented. |
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IX.J. Out-of-State Travel For HHS Marching Band - Mr. Hargrave
Description:
The Holbrook High School Band and Fusion are requesting board approval for out-of-state travel to go on tour in California during Spring Break, March 9–13, 2026. The Concert Band has applied and been approved to perform at Disney Parks. Fusion & Color Guard have applied to perform at Universal Studios. The travel request and details are included in the back-up materials.
Recommendation: Discussion and consideration for the HHS Marching Band to travel to Disneyland in California during spring break, including approval of suburbs to be used if needed; as well as, insurance coverage for all participants. |
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IX.K. College And Career Readiness Framework Program Request - Dr. Tomlin
Description:
Indian Wells Elementary School is requesting Governing Board approval of the Kansas University College and Career Readiness Framework to be implemented at Indian Wells Elementary School. Indian Wells has received a grant to fund this program.
Recommendation: Discussion and consideration to approve the implementation of the Kansas University College and Career Framework to be utilized at Indian Wells Elementary School as presented. |
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IX.L. Holbrook High School Partnership With The Center For High School Success - Mr. Hargrave
Description:
HHS is seeking approval to partner with The Center for High School Success to apply for the Arizona 9th Grade On Track Grant Project. The 9th Grade On Track Grant is a multi-year grant designed to provide funding to local education agencies and charter schools to improve the ninth-grade student experience to ensure that students enrolled in ninth grade develop the skills they need to successfully proceed to the tenth grade on time and ultimately graduate from high school and launch successful careers.
Recommendation: Discussion and consideration to approve Holbrook High School's partnership with The Center for High School Success to apply for a multi-year grant for 9th grade transition as presented. |
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IX.M. Language Essentials English Language Supplemental Curriculum Sixty-Day Review- Dr. Tomlin
Description:
HUSD #3 is requesting a 60-day review of the English language supplemental curriculum Language Essentials for supplemental English language instruction to be used at HUSD #3. The curriculum proposal is included in the back-up materials and will be posted on the HUSD #3 website under 60-day curriculum review.
Recommendation: Discussion and consideration to approve Language Essentials as a supplemental curriculum for English language instruction as presented for 60-day review. |
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IX.N. HUSD #3 School Facility Board Capital Plan Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the FY 2026 Capital Plan to be submitted to the School Facility Board as presented.
Recommendation: Discussion and consideration to approve the FY 26 Capital Plan as presented. |
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IX.O. ASBA Bylaws- Dr. Koerperich
Description:
The Arizona School Board Association is requesting that each membership district of ASBA act upon the updated ASBA Bylaws as presented.
Recommendation: Discussion and consideration to act upon the ASBA Bylaws as presented with a vote to approve or disapprove of the proposed Bylaws. |
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IX.P. Superintendent Search Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval to grant the Governing Board President and Superintendent Koerperich to move forward with options to begin the superintendent search to replace Dr. Koerperich by June 30, 2027. The Board President and Dr. Koerperich will give regular updates to the Board as the process evolves.
Recommendation: Discussion and consideration to approve the Board President and Dr. Koerperich to proceed with the superintendent search process on behalf of the HUSD #3 Governing Board. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
Description:
Purley, Yvette - Cafeteria, Substitute Cafeteria Worker - Resignation 10/2/25
Sample, Jonathan - Transportation, Bus Driver - Resignation 10/1/25 |
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X.A.2. Classified Employment - Hiring
Description:
Attakai, Tammy - Maintenance, Custodian
Betts, Charlene - SPED, High Needs Paraprofessional Browning, Seth - Maintenance, Student Worker Castillo, Christina - Transportation, Bus Driver Chavez, Julian - Cafeteria, Substitute Cafetetia Worker (Temporary) to Cafeteria Delivery (Permanent) Chee, Vanessa - Transportation, Bus Driver Nez, Deldon - Maintenace, Custodian (30 to 40 hours) Tafoya, Terri - District, Substitute Secretary |
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
Description:
Liddle, Monica - HHS, Long-term Substitute
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X.A.5. Extra Duty
Description:
Baloo, Elizabeth - HJHS, White Fleet Driver
King, Courtney - IWES, White Fleet Driver Manygoats, Heather - IWES, Game Help Morris, Venora - IWES, Game Help Nells, Gabriel - IWES, Football Assistant Coach Novak, Josh - HJHS, White Fleet Driver Serna, Cayla - HHS, Student Council Sponsor HHS stipend Yazzie, Charlotte - IWES, Game Help |
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X.A.6. Volunteers
Description:
Attakai, Ashley - HJHS, White Fleet Driver
Attakai, Kylie - HJHS, Volleyball Assistant Coach Hubbard, Colleen - HJHS, White Fleet Driver Padilla, Victor - HHS & HJHS, Wrestling Assistant Coach Sample Sr., Jonathan - HHS, Football Coach Sulu, Zach - HJHS, White Fleet Driver Yazzie, Farrell - HJHS, White Fleet Driver |
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X.B. Professional Leave
Description:
Baker, Jacob; Luna, Jesus, Maestas,Lauren - BRG New User Program Updates Training, Flagstaff, AZ. September 11, 2025. Estimated cost to the district: $0 and use of a district vehicle.
Haussman, Charles - NAVIT Directors Meeting, Snowflake, AZ. September 15, 2025. Estimated cost to the district: $0. Madison, Jeremy - ACOVA Fall Conference, Prescott, AZ. November 5-7, 2025. Estimated cost to the district: $597.36. McLaws, W. Ray - SNAAZ Annual Conference, Phoenix, AZ. November 7-9, 2025. Estimated cost to the district: $765.02 and use of a district vehicle. Nells, Gabriel - Athletic Director's Meeting, Dilcon, AZ. September 29, 2025. Estimated cost to the district: $0. Orton, Daniel - AZ Health & Physical Education Conference, Mesa, AZ. October 27-29, 2025. Estimated cost to the district: $0 and use of a district vehicle. Taylor, Chantelle - HJHS music concert practice on October 7 and 8, 2025. Students will walk to practice to HHS and back on. Garner, Danelle; Paz, Jessica; Tow, Nichole — Essential Standards, Phoenix, AZ. October 2, 2025. Estimated cost to the district: $500 and use of a district vehicle. Nells, Gabriel; Redmon, Steve - NHAJHL JV Football Finals, Holbrook, AZ. October 3, 2025. Estimated cost to the district: $0 and use of a district vehicle. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2612 $ 20,462.52
#2613 $ 238,357.47 #2614 $ 43,095.83 #2615 $ 42,134.37 #2616 $ 107,795.32 #2617 $ 19,080.82 #2618 $ 72,974.59 #2619 $ 5,186.80 TOTAL $ 549,087.72 |
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X.C.2. Payroll and Expense vouchers:
Description:
# 7 $ 535,280.31
# 8 $ 4,361.41 # 9 $ 557,087.06 #10 $ 844.77 TOTAL $1,097,573.55 |
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X.C.3. Personnel Pay
Description:
Pay #8 10/17 $36,741.08
Pay #9 10/31 $ 3,732.55 Classified Notice of Appointments - September 2025 Classified Notice of Appointments - October 2025 |
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X.D. Fundraisers/Club Approvals
Description:
Kassie Grabowski - HHS Spirit Line - Cheer Clinic
October 1-3, 2025 — Estimated Earnings $500 Greg Perkins - Girls Basketball - Popcorn Sales November 6-24, 2025 — Estimated Earnings $7,000 Kyle Gardner - Swing Thing - Ice Cream Social November 4, 2025 — Estimated Earnings $2,000 Paul Agramont - Football - Money Dolly Online Catalog October 8-22, 2025 — Estimated Earnings $9,000 Athina Lewis - Indian Wells Student Council - Shirts Sale October 8-November 30, 2025 — Estimated Earnings $559 Athina Lewis - Indian Wells Student Council - Pre-sale Boo Grams October 20-23, 2025 — Estimated Earnings $150 Athina Lewis - Indian Wells Student Council - Coffee Sales October 6-8, 20-23, 27-29, 2025 — Estimated Earnings $200 Athina Lewis - Indian Wells Student Council - Concessions October 20 - November 30, 2025 - Estimated Earnings $500 HJHS Student Council Club Approval HHS Football Club Approval Class of 2028 Club Approval HHS Girl's Basketball Club Approval |
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X.E. Gifts and Donations
Description:
AISES received a $1,000 donation from LAM Corporation.
AISES received a $1,500 donation from Navajo County. Smith Bagley Inc. donated 9 cases of diapers to McKinney-Vento. |
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X.F. Policy Adoptions
Description:
All policies are ready for final adoption as presented.
EB Safety Program GCQF Discipline, Suspension and Dismissal of Professional Staff JLC Student Health Services and Requirements JLCD Medicines/Administering Medicines to Students IHA Basic Instructional Program JFB Open Enrollment JLF Reporting Child Abuse/Child Protection JR & JR-R Student Records GCQE and GCQE-R Retirement of Professional Staff Members |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144. |
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XI. Administrative/Board/Staff Report
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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