December 10, 2024 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Debbie Shumway - Vice President Linda Yazzie Olivia Jaquez Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the November 12, 2024 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the December 10 , 2024 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday December 10, 2024: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
HHS Student Council
*November Blood Drive *Holiday Food Drive *Winter Formal HJHS Student Council *Class Games *Talent Show *Fall Festival *Festival of Trees Teen Outreach Program- Mrs. Katy Brown, Ms. Kelly Coronado, Ms. Kari Stewart Winslow Hospital Partnerships- Mr. Travis Udall Federal Grants for FY 25- Dr. Koerperich |
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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VIII.A. Sing Down The Moon 60-Day Book Review Final Adoption- Dr. Koerperich
Description:
Indian Wells Elementary School requested a 60-day review of the book Sing Down the Moon by Scott O'Dell as a 4th grade supplemental book for the Wit and Wisdom reading program. The curriculum proposal is included in the back-up materials and is ready for final adoption.
Recommendation: Discussion and consideration to approve Sing Down the Moon by Scott O'Dell for final adoption as a supplemental reading book for 4th grade. |
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VIII.B. Magic Tree House Book Grant Final Adoption- Dr. Koerperich
Description:
Indian Wells Elementary School requested a 60-day review of the Magic Tree House book list to be utilized at Indian Wells Elementary School for academic purposes. The list of books and curriculum proposal is included in the back up materials. The curriculum proposal is ready for final adoption.
Recommendation: Discussion and consideration for final adoption of the Magic Tree House book list as presented. |
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IX. NEW BUSINESS
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IX.A. FY 25 Budget Revision #1- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval to revise the FY 25 budget to reflect accurate funding for Average Daily Membership (ADM), capital budget revisions, budget carryforward and weighted student count revisions due to current year funding requirements. The revised budget is included in the back-up materials.
Recommendation: Discussion and consideration to approve FY 25 Budget Revision #1 to be sent to the Arizona Department of Education School Finance Division as presented. |
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IX.B. FY25 Federal Grants Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the FY25 federal grants as included in the back-up materials. These grants have been approved by the Arizona Department of Education and other entities that administer the grants.
Recommendation: Discussion and consideration to approve the FY25 federal grants as included in the back-up materials. |
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IX.C. Business Continuity Plan Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting approval of the SY 24-25 Business Continuity Plan that outlines business continuity in the matter of a disruption to business operations. This is an audit requirement and a tabletop scenario has been designed and discussed with the HUSD #3 leadership team addressing business continuity during a disruption of services.
Recommendation: Discussion and consideration to approve the Business Continuity Plan as presented in the back-up materials. |
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IX.D. Out Of State Travel- Dr. Koerperich
Description:
Mrs. Brianna Allison is requesting out of state travel to attend a CPI Nonviolent Crisis Intervention Certified Instructor Conference in Nashville, TN from July 5 to July 12, 2025. The conference details are included in the back-up materials.
Recommendation: Discussion and consideration to approve Mrs. Brianna Allison to attend the CPI Nonviolent Crisis Intervention Certified Instructor Conference in Nashville, TN from July 6 to July 8, 2025. |
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IX.E. Student Teacher- Dr. Koerperich
Description:
Mrs. Barbara Williams is requesting to complete student teaching with Ms. Meghan Newton Pender in Kindergarten from January 6, 2025 through March 2, 2025 and with Ms. Holly Perkins in special education from March 3, 2025 through April 27, 2025. Mrs. Williams has everything on file for her student teaching.
Recommendation: Discussion and consideration to approve Mrs. Barbara Williams to conduct student teaching at Park and Hulet Elementary as presented. |
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IX.F. Speech-Language Pathologist Job Description- Dr. Koerperich
Description:
The Holbrook School District is requesting approval of the Speech-Language Pathologist job description as presented.
Recommendation: Discussion and consideration to approve the Speech-Language Pathologist job description as presented. |
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IX.G. Sports Staffing Model Administrative Procedure- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of a sports staffing model administrative procedure that outlines coaching and volunteer staffing for each sport based on participants, need for specialty coaches and opportunities for volunteers. The sports staffing model is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Sports Staffing Model Administrative Procedure as presented. |
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IX.H. Game Officials Administrative Procedure Update- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of an updated Game Officials administrative procedure as presented. The update includes an update for support staff rates per game to $35 per game for officiating junior high and elementary sports. The administrative procedure is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Game Officials administrative procedure as presented. |
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IX.I. Northland Pioneer College Capstone/Student Teaching Memoradum of Understanding- Dr. Koerperich
Description:
Northland Pioneer College is requesting to enter into a Memorandum of Understanding (MOU) with the Holbrook School District for capstone/student teaching placements for teacher certification and degree completion. The MOU is provided in the back-up materials.
Recommendation: Discussion and consideration to approve the Capstone Placement MOU Agreement between Northland Pioneer College and HUSD #3 as presented. |
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IX.J. Policy IHB-R Special Instructional Programs First Reading- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of policy IHB-R Special Instructional Programs as presented. The policy update outlines new requirements for a written notification of a student's anticipated graduation date at least one year before the anticipated high school graduation date for students that have an Individualized Education Plan (IEP). The policy update is included in the back-up materials.
Recommendation: Discussion and consideration to approve Policy IHB-R Special Instructional Programs for first reading as presented. |
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IX.K. Emergency Purchase For Roof Repair- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of an emergency purchase for roof repair from Mountain Roof Repair to perform temporary repairs to the Indian Wells Elementary roof while the District is procuring a total roof repair. The emergency purchase exceeds $10,000, requiring three quotes. Mountain Roof Repair was able to perform the work in an expedited manner.
Recommendation: Discussion and consideration to approve Mountain Roof Repair for an emergency purchase for roof repair at Indian Wells Elementary School as presented. |
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IX.L. SY 25-26 Calendar Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the SY 25-26 school district calendar for Park, Hulet, HJHS, HHS and Indian Wells Elementary as presented.
Recommendation: Discussion and consideration to approve the SY 25-26 school district calendars as presented. |
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IX.M. Reorganization Of The Board- Dr. Koerperich
Description:
Governing Board Policy BDA, Board Organizational Meeting, requires an annual reorganization of the Governing Board in January each year. The Board must determine who will preside as the President and Vice-President for the 2025 term.
Recommendation: Motion to open discussion about electing a President and Vice-President for January 2025 through December 2025. Motion to elect a President and Vice President for the 2025 term beginning in January. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Resignation/Retirement/Termination
Description:
Dennie, Amelia - Park Paraprofessional Resignation
McCabe, Skyla - Facilites Substitute Custodian Resignation Rascon, Amelia - HJHS/SPED Paraprofessional Resignation Williams, Barbara- Leave of Absence January 3, 2025 through February 28, 2025- return as paraprofessional on March 3, 2025 |
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X.A.2. Support Staff Employment - Hiring
Description:
Bahe, Nichole - Maintenance - Substitute Custodian
Joe, Christine - Maintenance - Custodian Moore, Patricia - Hulet transfer from High Needs to Special Needs Morgan, Heather - HHS Paraprofessional, return to work after student teaching Nez, Deldon - IWES Custodian 30 hours a week, reduction from 40 hours Richards, Alysia - HHS transfer from receptionist to Attendance Clerk and increase to 40 hours per week Smith Krista - HHS Library Aide / Talon Aide decrease hours to 37 per week |
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X.A.3. Certified Resignation/Retirement/Termination
Description:
Castillo, Vanessa - District Substitute Teacher Resignation
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X.A.4. Certified Employment-Hiring
Description:
Delos Santos Jones, Annie - HHS English Teacher
Gibbons, Debra - District Substitute Teacher |
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X.A.5. Extra Duty
Description:
Baloo, Beth - HJHS After School Robotics / STEM / Soccer Club Sponsor
Carbonneau, Meghan - HHS Game Help Chappell, Madison - HHS Assistant Girls Basketball Coach Gardner, Kyle - HHS Game Help Haussman, Charles - District Testing Coordinator Jimenez, Alicia - HJHS After School Robotics / STEM / Soccer Club Sponsor Johnson, Danielle - Transportation - NAVIT & Sports Driver King, Courtney - IWES Game Help Orton, Dan - HJHS Head Girls Basketball Coach Padilla, Victor - HJHS Non-AIA Sports Official Robinson, Jeffrey - HHS Game Help Tsaipi, Shelby - HJHS Game Help |
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X.A.6. Volunteers
Description:
DeWitt, JoAnn - Hulet Classroom Volunteer
Hubbard, Colleen - HJHS Assistant Girls Basketball Coach / White Fleet Driver Yazzie, Artie - HHS Assistant Boys Basketball Coach |
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X.B. Professional Leave
Description:
Nells, Gabriel - Athletic Directors Meeting, Dilkon, AZ. November 15, 2024. No Cost to the District.
Haussman, Charles - NAVIT Directors Meeting, Snowflake, AZ. November 12, 2024. No Cost to the District. Perkins, Holly - Navajo County Special Education Teacher Discovery Workshop, Snowflake, AZ. January 24, 2024. No Cost to the District. Willis, Katelyn - Navajo County Special Education Workshop, Snowflake, AZ. January 24, 2024. Cost to the District: Use of a District Vehicle. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2527 $74,973.90
#2528 179,942.35 #2529 47,338.82 #2530 68,748.58 #2531 734,350.55 #2532 25,147.24 #2533 174.961.33 #2534 1,779.89 Total $1,307,242.66 |
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X.C.2. Payroll and Expense vouchers:
Description:
#14 $701,279.48
#15 778,939.77 #16 5,480.73 #17 770,126.83 Total $2,255,826.81 |
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X.C.3. Personnel Pay
Description:
December 13, 2024 Extra Pays - $83,316.39
November 27, 2024 Extra Pays - $31,646.11 November 15, 2024 Extra Pays - $45,260.80 November 2024 White Bus Driver Stipend - $80 |
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X.D. Fundraisers/Club Approvals
Description:
HHS - National Honor Society - Sponsor, Dan Mitchell
HJHS - Soccer Club - Sponsor Beth Baloo & Alicia Jimenez |
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X.E. Gifts and Donations
Description:
Dollar General donated 100 new books to Hulet Elementary.
HJHS has been awarded the Arizona Rural Schools Association "Grants in Place Fellows Award" in the Amount of $2,500. |
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
I. Superintendent Evaluation |
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XIII. ADJOURNMENT
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