April 9, 2024 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Debbie Shumway - Vice President Linda Yazzie Olivia Jaquez Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Kevin Fosburgh Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the March 5, 2024 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the April 9, 2024 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday April 9, 2024: email public comments to boerequest@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
HJHS Student Council
* Class Games * Annual Work Project * Elections for 2024-2025 * Testing Posters HHS Student Council *Mr. Roadrunner *Teacher Appreciation Week *8th Grade Orientation FY 23 Audit Overview- Mrs. Maestas |
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. Independent Auditor’s Report FY23 & Uniform System of Financial Records Compliance Questionnaire FY23- Dr. Koerperich
Description:
CWDL Accountants have prepared the Audited Financial Statement for FY23 for the Holbrook Unified School District. The audit was conducted for the purpose of forming an opinion on the financial statement of activities and funds that collectively comprise the District’s basic financial operations. Areas of compliance range from budgeting to purchasing to governing board management. The list of non-compliant items was limited to sixteen items that are being addressed by our staff. The district is in the process of making the recommended changes to bring the district into full compliance.
Recommendation: Discussion and consideration to accept the Independent Auditor’s Report and the Uniform System of Financial Records Compliance Questionnaire findings for the fiscal year ending June 30, 2023 as presented. |
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IX.B. HUSD #3 Open Enrollment Insurance Program & Approval Of Kairos For Insurance for SY 2024-2025- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of Kairos as the district insurance provider, as well as, approval of the Open Enrollment Insurance Program for SY 24-25. The Open Enrollment plan outlines insurance options and the implementation of an Employee Wellness Plan as outlined in the back-up materials.
Recommendation: Discussion and consideration to approve Kairos as the district's insurance provider for SY 24-25, as well as, approve the Open Enrollment Insurance Program as outlined in the back-up materials. |
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IX.C. Educational Services Incorporated Contract - Dr. Koerperich
Description:
Annually, the Holbrook School District enters into an agreement for employment staffing services with Educational Services Incorporated (ESI). ESI specializes in providing temporary and long-term contract employees in schools. The agreement allows HUSD #3 to retain highly qualified retired staff; as well as, substitute teachers benefiting both the District and the employees. Employees are hired through ESI as per our Post Retirement Employment Option Plan and as a third-party employment agency. All associated rates will remain the same for next school year.
Recommendation: Discussion and consideration to approve the renewal of the Client Service Agreement with Educational Services Incorporated for the 2024-2025 school year. |
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IX.D. HUSD #3 Open Enrollment Capacities for SY 24-25 - Dr. Koerperich
Description:
Governing Board Policy JFB Open Enrollment requires the district to post open enrollment capacities on the district website on an annual basis. HUSD #3 is requesting Governing Board approval of the open enrollment administrative procedure that outlines guidelines for accepting both resident and non-resident students based on open enrollment capacities. The administrative procedure is included in the back-up materials.
Recommendation: Discussion and consideration to approve the open enrollment administrative procedure as presented. |
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IX.E. ASBA Policy Updates- Dr. Koerperich
Description:
The Arizona School Board Association has recommended policy updates to Policy EBAA Reporting of Hazards/Warning Systems, EB-R Environmental and Safety Program, BGE Policy Communication/Feedback, JFABDA Admission of Students in Foster Care, EBC Emergencies, JHD Exclusions and Exemptions from School Attendance, GDC Support Staff Leave and Absence, ECB Building and Ground Maintenance, & JIH Student Interrogations, searches and arrests. Each policy is ready for first reading as presented.
Recommendation: Discussion and consideration to approve the ASBA policy updates as presented. |
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IX.F. Bus Driver Attraction And Retention Plan Update- Dr. Koerperich
Description:
The Holbrook School District is requesting an update of the administrative procedure for the Bus Driver Attraction and Retention Plan as presented. The update reflects the new driver rate for first year placement at $18.74 per hour. The administrative procedure is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Bus Driver Attraction and Retention Plan administrative procedure as presented. |
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IX.G. Emergency Purchase For Roof Repair- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of an emergency purchase for roof repair from Mountain Roof Repair to perform temporary repairs to the Indian Wells Elementary roof while the District is procuring a total roof repair. The emergency purchase exceeds $10,000, requiring three quotes. Mountain Roof Repair was able to perform the work in an expedited manner.
Recommendation: Discussion and consideration to approve Mountain Roof Repair for an emergency purchase for roof repair at Indian Wells Elementary School as presented. |
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IX.H. Student Teacher Placement- Dr. Fosburgh
Description:
Ms. Amy Nilsson, elementary education major at Northern Arizona University, is requesting a student teaching placement for the fall semester of the 2024-2025 school year at Hulet Elementary School. Ms. Nilsson has a valid fingerprint clearance card on file.
Recommendation: Discussion and consideration to approve Ms. Amy Nilsson for a student teaching placement for the fall semester of the 2024-2025 school year. |
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IX.I. Student Teaching Placement- Ms. Tomlin
Description:
Ms. Shundeen Salazar, education major at Northern Arizona University, is requesting a student teaching placement at Indian Wells Elementary for the fall semester of 2024. Ms. Salazar has valid fingerprint clearance.
Recommendation: Discussion and consideration to approve Ms. Shundeen Salazar for student teaching at Indian Wells Elementary School for the fall semester of 2024. |
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IX.J. Elementary Education Practicum Placement- Ms. Tomlin
Description:
Ms. Dorinda Bahe & Ms. Jacqueline Benally are requesting a practicum placement at Indian Wells Elementary School during the fall semester of 2024. Ms. Bahe and Ms. Benally have secured fingerprint clearance cards.
Recommendation: Discussion and consideration to approve Ms. Dorinda Bahe & Ms. Jacqueline Benally to complete practicum for their college work during the fall semester of 2024. |
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IX.K. Park & Hulet Elementary School Classroom Library Sixty-Day Review Materials- Dr. Fosburgh
Description:
Park and Hulet Elementary Schools are requesting a 60-day review of the attached list of classroom library books to be utilized as classroom libraries for student reading programs. The classroom libraries have been vetted through the site councils and are ready for a 60-day public review. The book titles and item numbers are included in the proposal and will be posted on the HUSD #3 website for a 60-day review.
Recommendation: Discussion and consideration to approve the classroom library books for a 60-day review as presented. |
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IX.L. International Alliance Group Host School Agreement- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of an International Alliance Group (IAG) Host School Agreement to recruit highly qualified international teachers for positions that are open in the Holbrook Unified School District. IAG will recruit teachers, ensure visas are processed, and assist with the transition to become certified teachers at HUSD #3. The IAG Host Agreement is included in the back-up materials and will be procured through a 1-GPA procurement process.
Recommendation: Discussion and consideration to approve the International Alliance Group (IAG) Host School Agreement as presented. |
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IX.M. Northland Pioneer College (NPC) Dual Enrollment/TALON Intergovernmental Agreement- Dr. Koerperich
Description:
The Holbrook School District is seeking Governing Board approval of the 2024-2027 Dual Enrollment Intergovernmental Agreement with Northland Pioneer College (NPC). This has been a very successful partnership for high school students for several years, allowing students to earn college credits while in high school. We are requesting approval to continue this agreement for the 2024-2027 academic year. The IGA is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Dual Enrollment/TALON Agreement with Northland Pioneer College for the 2024-2027 academic year. |
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IX.N. Employee Post Retirement Options (PREO) Procedure– Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the District Post-Retirement Employment Option (PREO) procedure as presented. The PREO has been updated with current insurance coverage information.
Recommendation: Discussion and consideration to approve the Post Retirement Employment Option (PREO) procedure as presented. |
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IX.O. Rural School Bus Routes Resolution- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of a Rural School Bus Route Resolution to be submitted to the Northern Arizona Council of Governments to conduct a study upon bus route conditions that cause adverse effects on student attendance, cancellation of bus routes and impacts to student attendance. The resolution is included in the back-up information.
Recommendation: Discussion and consideration to approve the Rural School Bus Route Resolution as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Employment- Hiring
Description:
Begay, Fana - Food Services Sub Worker
Kennedy, Antasia - HHS Registrar / Receptionist Yazzie, Hanna - IWES School Secretary / SIS Yazzie, Marc - IWES Bicycle Maintenance |
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X.A.2. Support Staff Resignation/Retirement/Termination
Description:
Clark, Alfred - Homeless / Parent Liaison Retirement
Scott, Mary Michelle - Food Services Resignation |
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X.A.3. Certified Employment-Hiring
Description:
Lang, Bryan - HJHS Social Studies Teacher
Delos Santos-Jones, Annie- HHS English Teacher |
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X.A.4. Certified Resignation/Retirement/Termination
Description:
Austria, Aira - HHS English Teacher Resignation
Baldonado, Leslie - HHS Physical Education Teacher Retirement / Return to Work ESI Fosburgh, Kevin - Hulet / Park Principal Resignation Liddle, Monica - HHS English Teacher Resignation McMahon, Linda - HHS SPED Teacher Retirement O'Laughlin, Deseree' - Hulet Third Grade Teacher Resignation Rothman, Annette - IWES Second Grade Teacher Retirement |
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X.A.5. Extra Duty
Description:
Allison, Jace - Spring Break Worker
Allison, Slade - Spring Break Worker Arviso, Gishie - Spring Break Worker Bailey, Shawna - Spring Break Worker Begay, Lena - Spring Break Worker Begay, Tim - Spring Break Worker Bitsilly, Derek - Spring Break Worker Bitsilly, Kaylene - Spring Break Worker Dickson, Abrian - IWES Game Official Gover, Gypsi - IWES Game Official / STEAM Club Haney, Megan - Spring Break Worker Iashie, Cory - Spring Break Worker Joe, Jerry - Spring Break Worker Lano, Jessica - IWES Game Official Love, Hunter - Spring Break Worker Meeks, Benjamin - Spring Break Worker Nardi, Shurrell - Spring Break Worker O'Dell, Mark - Spring Break Worker Silvers, Wayne - Spring Break Worker Slade, Chantell - Spring Break Worker Williams, Lori - IWES Game Official / Intramural Sports Yazzie, Marc - IWES Bike Club Sponsor |
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X.A.6. Volunteers
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X.B. Professional Leave
Description:
Luna-Almendariz, Jesus - AASBO 2024 Spring Conference. Laughlin, NV. April 3-5, 2024. Cost to the district: $731.50
Grau, Cheri - 2024 Teachers Institute & Leading Change, Glendale, AZ. June 5-7, 2024. Cost to the District: $940 Clark, Patty - Arizona Speech Hearing Association (ArSHA) Convention., Tucson, AZ. April 12-13, 2024. Cost to the District: $415 Reidhead, Karalyn - ArSHA Convention, Tucson, AZ. April 12-13, 2024. Cost to the District: $751.34 McLaws, W. Ray - SNAAZ Professional Growth Conference, Flagstaff, AZ. April 12-13, 2024. Cost to the District: $389.57 Tow, Shawn - Transportation of America Annual Conference, Flagstaff, AZ. June 17-20, 2024. Cost to the District: $985.36 Gover, Bernice - Arizona Professors of Educational Leadership (APEL) Leadership Conference, Phoenix, AZ. May 3, 2024. No Cost to the District. Hawk, Dwayne - Power School Training, Online. March 27, 2024. No Cost to the District. Williams, Lori - Athletic Director Meeting, Winslow, AZ. April 5, 2024. No Cost to the District. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2476 $161,602.38
#2477 68,033.41 #2482 81,587.67 #2483 11,756.21 #2484 463,073.85 #2485 7,022.54 Total $793,076.06 |
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X.C.2. Payroll and Expense vouchers:
Description:
#26 $152,438.04
#27 731,934.27 #28 691,127.36 Total $1,575,799.67 |
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X.C.3. Personnel Pay
Description:
Powell, Suzanne - IWES Professional Development $150
Taylor, Chantelle - HJHS Deseg. Professional Development $500 Terry, RayAnn - IWES Professional Development $500 February Bus Driver Attraction $3570 March 2024 - White Fleet Sports Drivers $160 HHS Deseg Professional Development $15,500 |
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X.D. Fundraisers
Description:
IWES Student Council - Lori Williams - Words of Encouragement/Snack
April 10 & 11, 2024 - Estimated Earnings $100 IWES Student Council - Lori Williams - Haircut & Styling April 26, 2024 - Estimated Earnings $200 IWES Student Council - Lori Williams - Spring Craft Night May 9, 2024 - Estimated Earnings $100 IWES Student Council - Lori Williams - Bingo Night May 16, 2024 - Estimated Earnings $100 IWES Student Council - Lori Williams - K - 4 Sports Clinic April 18, 2024 - Estimated Earnings $100 |
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X.E. Gifts and Donations
Description:
Navajo County Donated $1,000 to the Holbrook High School Choirs
Navajo County Donated 58 Dictionaries to Indian Wells Elementary School Rosella Gonzales Donated $250 to the Golf Team |
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X.F. Policy Adoptions
Description:
ASBA Board Governance Policy Updates - Final Adoption
BE School Board Meetings BEDB Agenda BGE Policy Communication/Feedback ASBA School Administration Policy Updates - Final Adoption CCB-R Line and Staff Relations CFD School-Based Management IHA Basic Instructional Program IKF Graduation Requirements IMA Teaching Methods JJE Student Fundraising Activities KEC Public Concerns/Complaints About Instructional Resources JK-EA Student Discipline JIH Student Interrogations, Searches and Arrests JH Student Absence and Excuses |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
NSBA Reports - Member Yazzie, Member Jaquez, Superintendent Koerperich
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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