October 17, 2016 at 5:00 PM - Regular Meeting
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I. ESTABLISH QUORUM
Presenter:
Board President
Description:
The Board President ensures that a minimum of four board members are present.
The President then states, for the record, the names of those present and those absent. President Donna Sharp Vice President Rich Sena Secretary Carlin Friar Members Dale Adams, Maritza Gonzalez-Cooper, Alan Rich, Rich Sena, Joe Tidwell |
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II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on October 17, 2016, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas. The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m. All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Description:
The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
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II.A. PERSONNEL (551.074, .075, .082)
Description:
Proposed Motions for Specific Personnel Actions are listed in the Attachment.
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II.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
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II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
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II.A.3. DISCUSSION OF PERSONNEL PERFORMANCE
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II.A.4. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
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II.B. DISCUSSION OF NEGOTIATED CONTRACTS OR AGREEMENTS FOR PROSPECTIVE GIFTS OR DONATIONS (551.073)
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II.C. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
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II.D. CONSULTATION WITH PRIVATE ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION OR PERSONNEL MATTERS
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III. OPEN SESSION - 6:30 p.m.
Presenter:
Board President
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III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Description:
FORES FIRST KNIGHT Early ACT Group students will lead the Pledge of Allegiance, and then a moment of silence will be observed.
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III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.
Description:
PROPOSED MOTION:
I move that the agenda be approved as presented. Or if changes are proposed: PROPOSED MOTION: I move that we insert item(s) of the agenda between item and item. |
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III.C. COMMENDATION OF STUDENTS, STAFF, AND COMMUNITY ACHIEVEMENTS
Presenter:
Board President
Description:
Recognition of Principals for (National Principals Recognition Month)
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IV. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION
(as Listed Under Closed Session in this Notice)
Presenter:
Board President
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V. COMMENTS FROM VISITORS
Presenter:
Board President
Description:
Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before the meeting is called to order. Note: Sign Up Sheet for Speakers is placed at the entrance to the Board Room. Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
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VI. UNFINISHED / NEW BUSINESS
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VI.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS ASSOCIATED WITH THE BUILDING PROGRAM: Including but not limited to any actions concerning facilities upgrades, re-building and design/construction decisions resulting from present and past building programs initiated by the district.
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VI.A.1. Approval of the Schematic Design for Elem School #7 (Esperanza)
Description:
Proposed MOTION:
Motion to approve the Schematic Design for Elementary #7 in the Esperanza subdivision
Attachments:
()
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VI.A.2. Approval of the GMP for 2016 Bond Program Roofing & Repair at seven (7) campuses.
Description:
Propose MOTION:
Motion to approve the GMP amount of $1,784,199.00 for the 2016 Bond Program, Roofing & Repair work at seven campuses as presented by Bartlett Cocke.
Attachments:
()
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VI.A.3. Approval of Building Systems Commissioning Agent (Engineer) for Elem School #7 and Middle School #3.
Description:
Proposed MOTION:
MOTION to approve the Building Systems Commissioning Agent as recommended for Elementary #7 and Middle School #3.
Attachments:
()
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VI.A.4. Approval of GMP for Softball Batting Cages at BHS & CHS.
Description:
Proposed MOTION:
Motion for approval of the GMP of $301,927.00 as presented for the construction of Softball Batting Cages at Boerne and Champion High School campuses.
Attachments:
()
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VII. MONTHLY REPORTS / HEARINGS
Description:
The following items are reports and are generally not action items – although some exceptions occur. Board members may choose to take action with regard to the specific items listed.
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VII.A. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories
Presenter:
David Stelmazewski
Attachments:
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VII.A.1. Communications Report / Update
Attachments:
()
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VII.A.2. FORES - Classroom Innovation
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VII.B. HEAR SCHOOLS F.I.R.S.T. REPORT, PUBLIC COMMENTS WITH REGARD TO THE DISTRICT'S ANNUAL FINANCIAL MANAGEMENT REPORT FOR 2015-16
Presenter:
Tish Grill
Description:
Attachments:
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VII.C. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:
Tish Grill
Description:
PROPOSED MOTION:
I move that BISD approve the Budget Amendments and accept the Donation reports as presented.
Attachments:
()
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VII.D. REPORTS FROM BOARD MEMBERS - Including but not limited to activities in connection with Board appointed sub-committees, committees with Board representation, Board training and Board Operating Procedures.
Presenter:
Board President
Description:
Board Members may have updates on any recent activities and any developments within their subcommittees, workshops or training, etc.in addition to any update on recent attendance at the TASA/TASB Annual Convention.
Attachments:
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VIII. CONSENT AGENDA
Description:
The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.
The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed. Or Motion to approve any individual items on the consent agenda. |
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VIII.A. APPROVE CHANGES AND CORRECTIONS TO 2016 TAX ROLL
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VIII.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
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VIII.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
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VIII.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:
Tish Grill
Description:
Propose Action:MOTION: Move that BISD approve the specific recommendations of the administration with regard to the attached Bond Fund (613) Purchases and those which may exceed the $50,000 aggregated limit for 2016-2017; Approval of Vendor Selection, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet.
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VIII.E. APPROVE RESOLUTION TO CONTINUE 4-H ADJUNCT FACULTY AGREEMENT WITH THE ADDITION OF NEW COUNTY EXTENSION AGENTS
Description:
PROPOSED MOTION TO APPROVE THE RESOLUTION TO CONTINUE 4-H ADJUNCT FACULTY AGREEMENT WITH THE ADDITION OF NEW COUNTY EXTENSION AGENTS
Attachments:
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VIII.F. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:
Marcia Leach
Description:
Proposed Motion:
MOTION TO APPROVE THE MINUTES FROM PRIOR MEETING OF SEPTEMBER 19, 2016, as PRESENTED; OR if Changes are Required: MOTION TO APPROVE THE MINUTES FROM THE PRIOR MEETINGS OF SEPTEMBER 19, 2016, with the following changes . . .
Attachments:
()
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IX. FUTURE BUSINESS ITEMS
Presenter:
Board President
Description:
November 14, 2016 Special Meeting
Approve Annual Audit December 5, 2015 (Combined Nov-Dec Meeting) Commendations Report on Board Training Hours Strategic Planning Update Approval of CIP’s & DIP Transportation Report Technology Update Attendance / Zoning Planning Update Enrollment Update January 9, 2017 Superintendent Evaluation January 17, 2017 (NOTE CHANGE IN DATE- DUE TO HOLIDAY MEETING IS ON TUESDAY) State of the District Present TAPR Hear SDFSC Annual Performance Report School Board Appreciation Month Enrollment Update Order of School Board Election of May 2017 |
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X. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
Presenter:
Board President
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XI. OPEN SESSION
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XII. ADJOURNMENT
Description:
MOTION TO ADJOURN
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