June 17, 2013 at 5:00 PM - Regular Meeting
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I. ESTABLISH QUORUM - 5:00 p.m.
Presenter:
Board President
Description:
The Board President ensures that a minimum of four board members are present.
The President then states, for the record, the names of those present and those absent. Alan Rich President Richard Elkins Vice President Susan Allen Secretary Members Dale Adams, Maritza Gonzalez-Cooper, Bob Ogle, Ernie Pyles |
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II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on June 17, 2013, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas. The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m. All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Presenter:
Board President
Description:
The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
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II.A. PERSONNEL (551.074, .075, .082)
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II.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
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II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
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II.A.3. CONSIDER APPROVAL OF CONTRACT DECISIONS FOR TEACHERS / OTHER PROFESSIONALS
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II.A.4. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
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II.A.5. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
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II.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
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III. OPEN SESSION - 6:30 p.m.
Presenter:
Board President
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III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
The Board will lead the Pledge of Allegiance to the American and Texas flags and then observe a moment of silence. Students have recessed for the summer.
Attachments:
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III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed
Description:
PROPOSED MOTION:
I move that the agenda be approved as presented. (If a board member proposes a change to the order of the agenda, then the following might be used): PROPOSED MOTION: I move that we insert item(s) of the agenda between item and item. |
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III.C. COMMENDATION OF STUDENTS, STAFF, AND COMMUNITY ACHIEVEMENTS
Presenter:
Board President
Description:
No commendations are anticipated for this meeting.
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IV. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION
(as Listed Under Closed Session in this Notice)
Presenter:
Board President
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V. COMMENTS FROM VISITORS
Description:
Citizens may sign up, in advance of the meeting, to make comments to the board. Note: there is a New Sign Up sheet for Speakers. Citizens should either contact the superintendent’s assistant (Marcia Leach 357-2010) one week prior to the meeting or sign-in just prior to the meeting with the sheet provided in the rear of the board room. Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
PROPOSED ACTION: Board members should listen to the viewpoint(s) presented. Unless the specific item is listed elsewhere on the agenda, and in accordance with the law, the board must refrain from further discussion or action. Here is a condensed statement that the Board President might choose to read before speakers present their views. It is a paraphrased version of the longer Walsh/Anderson text supplied to us previously: Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before this meeting began tonight, using the sheet provided for that purpose. That sign-up sheet is located at the entrance to this Board Room. This item on the agenda provides a time for citizens, staff, or students to provide their comments to the Board. No personal attacks or complaints against members of the community or employees will be permitted during this public comment period. Complaints against employees are governed by Board Policy GF Local, which generally requires such subjects to be placed on the agenda in Closed Session under the personnel section and only after the appropriate steps (chain of command) has been followed. In the interest of time, those individuals who speak are permitted to do so for a maximum of 5 minutes. Groups of people may designate one spokesperson for a group. Normally, the entire public comment section is limited to no more than 30 minute. Please remember we have a long agenda tonight. We appreciate your commitment to the schools by attending and participating in tonight’s meeting! IF SOMEONE BEGINS MAKING INAPPROPRIATE COMMENTS: I’m sorry, but I must ask you to discuss only those issues that do not involve individual personnel, noting that Board policy and state law stipulates that personnel items are discussed in Executive Session unless specifically authorized by the person about whom a complaint is made – and with the assent of the Board. This will ensure that both your rights and their rights are protected. According to Board policy, any individual personnel concerns should be addressed at the lowest level possible and may be appealed to the Board after all such requirements have been met. If you will speak with the superintendent after tonight’s meeting, he will be glad to answer any questions you might have about the most appropriate steps for resolving any personnel issues you may have. If you would like to continue speaking, please do so, but we request that you avoid any comments about individual personnel. Thank you. |
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VI. MONTHLY REPORTS / HEARINGS
Description:
The following items are reports and are generally not action items – although some exceptions occur. Board members may choose to take action with regard to the specific items listed.
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VI.A. HEAR REPRESENTATIVE DOUG MILLER - PROVIDE LEGISLATIVE UPDATE REPORT
Presenter:
REP DOUG MILLER
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VI.B. HOLD REQUIRED PUBLIC HEARING ON 2013-14 BUDGET AND PROPOSED TAX RATE
Presenter:
Bruce Revell, Assistant Superintendent, Business & Finance
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VI.B.1. Discuss the 2013-2014 Budget and Proposed Tax Rate
Presenter:
Bruce Revell
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VI.B.2. Hear Public Comments
Presenter:
Board President
Description:
Board President will open the floor to comments - if hearing none -
Request for Motion to approve will follow |
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VI.B.3. Consideration and Approval of 2013-2014 Annual Budget
Presenter:
Bruce Revell
Description:
Motion for BISD to approve the FY 2014 budget as presented by the Administration and as contained in the board packet. The following total budget amount ( $77,241,628 ) is incorporated within that budget.
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VI.C. HOLD REQUIRED PUBLIC HEARING ON FEDERAL PROGRAM EXPENDITURES and APPROVE USE OF THOSE FUNDS FOR 2013-14
Presenter:
Marcy Voss, Special Programs Coordinator
Description:
Motion for BISD to plan for the expenditure of federal funds as recommended by the administration and contained in the board packet.
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VI.C.1. Presentation and Discussion on Federal Program Expenditures and Use of Funds
Presenter:
Marcy Voss
Attachments:
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VI.C.2. Hear Public Comments
Presenter:
Board President
Description:
Board President will open floor for any comments - if hearing none -
Request for Motion to approve will follow |
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VI.C.3. CONSIDER APPROVAL OF FEDERAL PROGRAM EXPENDITURES and USE OF THOSE FUNDS
Presenter:
Board President
Description:
Motion for BISD to plan for the expenditure of federal funds as recommended by the administration and contained in the board packet.
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VI.D. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:
Bruce Revell
Description:
PROPOSED MOTION: I move that Budget Amendments be approved and Donations accepted as presented. |
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VI.E. PRESENTATION OF 2013 STAAR TESTING RESULTS
Presenter:
Sandra Radtke
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VI.G. HEAR TRANSPORTATION SYSTEMS REPORT
Presenter:
David Uecker
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VI.H. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories:
Presenter:
David Stelmazewski
Attachments:
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VI.I. REPORTS FROM BOARD MEMBERS - Including But Not Limited To Any Activities In Connection With The Board Appointed Sub-Committees For Salary/Benefits/Budget, Transportation/Safety, Superintendent Evaluation, Audit Oversight, Communications, Facilities Planning, Workforce Readiness, Hispanic Advisory, etc., Board Training and the Development of Board Operating Procedures
Presenter:
Board President
Description:
Board Members will have discussion on any developments within their subcommittees. A revised roster of those subcommittees is attached to this agenda.
Attachments:
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VII. CONSENT AGENDA
Description:
The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.
The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed. Or Motion to approve any individual items on the consent agenda. |
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VII.A. APPROVE CHANGES AND CORRECTIONS TO 2012 TAX ROLL
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VII.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
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VII.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
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VII.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:
Bruce Revell
Description:
Propose Action:
MOTION: Move that BISD approve the specific recommendations of the administration with regard to: Purchases which exceed the $50,000 aggregated limit for 2013-2014; and (if needed) Approval of Vendor Selection, Contract Extensions, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet. |
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VII.E. CONSIDER FOR APPROVAL ADMINISTRATION RECOMMENDATIONS TO EXTEND CONTRACTS FOR VARIOUS TYPES OF INSURANCE
Presenter:
Craig Radtke
Description:
Motion:
Move that the BISD Board of Trustees continue to insure the Boerne ISD thrugh the TASB Interlocal Exchanges for the 2013/2014 School Year according to the recommendations presented for Property and Casualty and Workers Compensation Insurance.
Attachments:
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VII.F. CONSIDER APPROVAL OF 2013-2014 STUDENT CODE OF CONDUCT, STUDENT HANDBOOK AND DRUG TESTING POLICY BOOKLET
Presenter:
Sandra Radtke
Description:
Student Handbook
· Yellow highlight = new and/or revised text from 2012-13 Student Handbook · Green highlight = new page numbers · Hyperlinks added and, hopefully, all are correct · TASB will release a Student Handbook Supplement in July that will include changes from this legislative session, i.e. graduation requirements and STAAR assessments, and I will make the necessary revisions before printing or posting. |
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VII.F.1. INFORMATION on Boerne ISD Alcohol and Drug Education Program (ADEP) summer pilot
Presenter:
Sandra Radtke
Description:
Sandra Radtke suggested the following documents be included along with the Item including SCOC, to give the Board notice and information background that we may adjust the length of our mandatory placements from 45 to 30 days, which is a local decision. More conversation needs to occur in early August.
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VII.G. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:
Marcia Leach
Description:
Provided by separate document
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VII.H. BOARD APPROVAL OF EXPEDITED WAIVERS TO INCLUDE (EARLY RELEASE; MODIFIED SCHEDULE/STATE ASSESSMENT DAYS; GENERAL AND STAFF DEVELOPMENT; AND FOREIGN EXCHANGE STUDENT WAIVERS)
Presenter:
Sandra Radtke
Attachments:
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VIII. UNFINISHED / NEW BUSINESS
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VIII.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS associated with Building Program: Including but not limited to any Actions Concerning Facilities Upgrades, Re-Building and design/construction decisions resulting from present and past building programs initiated by the district.
Description:
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VIII.A.1. Consider approval of the CHS Welding Shop Electrical/Ventilation Upgrades project to include the ranking of bid proposals, authorize authority to negotiate and execute final contracts and other necessary related documents on behalf of the District.
Presenter:
Don Tillis
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VIII.B. CONSIDERATION AND APPROVAL OF AN ORDER BY THE BOARD OF TRUSTEES OF THE BOERNE INDEPENDENT SCHOOL DISTRICT AUTHORIZING THE ISSUANCE OF “BOERNE INDEPENDENT SCHOOL DISTRICT UNLIMITED TAX SCHOOL BUILDING BONDS, SERIES 2013”; LEVYING A CONTINUING DIRECT ANNUAL AD VALOREM TAX FOR THE PAYMENT OF THE BONDS; PRESCRIBING THE FORM, TERMS, CONDITIONS, AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE, AND DELIVERY OF THE BONDS, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT; COMPLYING WITH THE LETTER OF REPRESENTATIONS ON FILE WITH THE DEPOSITORY TRUST COMPANY; DELEGATING THE AUTHORITY TO CERTAIN MEMBERS OF THE BOARD OF TRUSTEES AND DISTRICT STAFF TO EXECUTE CERTAIN DOCUMENTS RELATING TO THE SALE OF THE BONDS; AUTHORIZING THE EXECUTION OF ANY NECESSARY ENGAGEMENT AGREEMENTS WITH THE DISTRICT’S FINANCIAL ADVISORS AND/OR BOND COUNSEL; AND PROVIDING AN EFFECTIVE DATE
Presenter:
Bruce Revell
Description:
MOTION:
MOVE THAT THE BOARD OF TRUSTEES ADOPT AN ORDER AUTHORIZING THE ISSUANCE OF “BOERNE INDEPENDENT SCHOOL DISTRICT UNLIMITED TAX SCHOOL BUILDING BONDS, SERIES 2013” PURSUANT TO A DELEGATED SALE
Attachments:
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IX. FUTURE BUSINESS ITEMS
Presenter:
Board President
Description:
JUNE 20, 2013 Special Meeting to Approve Scoring Matrix for District Wide Security Project
JULY No Scheduled Meetings AUGUST 9, 2013 Board Team Building Retreat (a.m. meeting only) AUGUST 19, 2013 Back to School Convocation AUGUST 19, 2013 Regular Board Meeting Boerne Performing Arts - Hear appreciation and update on student outreach programs Conduct (second) Budget Hearing based on final Appraisal values and adopt amended budget as necessary. Review anticipated student enrollment for fall semester Approve list of PDAS (teacher evaluation) appraisers and set contract renewal deadlines Approve class size waivers for submission to TEA (if needed) Receive final testing results on student achievement scores for previous school year |
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X. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
Presenter:
Board President
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XI. OPEN SESSION
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XII. ADJOURNMENT
Description:
MOTION TO ADJOURN
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