September 20, 2021 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T. Reichmann, Zavadil, A. Reichmann |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. APPOINT NEW SCHOOL BOARD MEMBER:
Description:
School Board Director Amanda Ogdahl has resigned as a board member. This has created an open seat on the Minnewaska Area School Board. The administration advertised interested applicants to fill this seat. The advertisement was posted on the district website, social media, and in the designated paper. Letters of interest were accepted for a two-week period. The board accepted applications through Wednesday, September 8, 2021. This appointment will expire in December 2022. The next school board election will be in November 2022, where this position will be on the election ballot. There were four interested community members. On September 10, 2021, invitation(s) were extended to applicants for a formal interview with the full board prior to the regularly scheduled board meeting. The following community members who were interviewed prior to this meeting are Leah Hippe, Will Harvey, Brad Randt, Chad Christensen, and Zach Lagred. The board will now appoint a candidate to fill the vacant school board chair: Motion by , to appoint, , to the Minnewaska Area School Board for the remainder of the two-year term ending on December 30, 2024 seconded by , to ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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6. EXECUTE THE OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBER:
Description:
Chair, Barsness will administer the Oath of Office to newly elected board member.
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7. SPECIAL RECOGNITIONS AND HONORS:
Presenter:
Chip Rankin
Description:
The following Mentors have provided 28 new staff a chance to feel supported, encouraged, and appreciated. At the same time challenging our new teachers to improve their practice based on effective self-reflection, coaching, and evidence of student learning. Mentors provide support systems to help teachers mitigate stress and anxiety and empower and equip them with resources to become distinguished educators. We believe it is integral to provide teachers with a nurturing environment to develop and master their craft: Jesse Johnson, Linda Mills, Ahsley Mickelson, Justin Song, Steve Entzi, Emily Kluver, Linda Hoffmann, David Vinje, Chris Lence, Marcy Walsh, Caleb Greene, Mary Johnsrud, Heid Polzin, Marit Salveson, Jennifer Erickson, Riley Gustafson, and Phil Johnsrud |
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8. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Regular School Board Meeting on August 23, 2021 Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Motion carried.
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9. CONSIDER AND APPROVE CLAIMS, ACCOUNTS, DONATIONS AND GIFTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,225,738.01. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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9.A. SUMMARY OF BILLS
Description:
Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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9.B. INVESTMENT REPORT
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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9.C. REVENUE AND EXPENDITURE REPORTS
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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9.D. SUPERINTENDENTS REPORT:
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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10. PROPOSED 2021 PAYABLE 2022 LEVY LIMITATION CERTIFICATION PROCESS:
Description:
Certification of Proposed 2021 (Payable 2022) Levy Each school district is required to certify the proposed 2021, payable 2022, property tax levy to the county auditor and to the Department of Education by October 1, 2021. The proposed property tax levy is the school district’s proposed property tax levy for all purposes, including debt service. The law provides that the school district may certify the proposed levy as: a. A specific dollar amount, or b. An amount equal to the maximum levy limitation certified by the Commissioner of Education to the county auditor, according to Minn. Stat. 126C.48, Subd 1. Superintendent Rankin, will make a brief presentation and answer questions board members may have regarding the proposed levy and the levy process. Following the presentation, the following motion is recommended: "Motion to certify 2021, payable in 2022, proposed levy to the Pope County Auditor in an amount equal to the maximum levy limitation certified by the Commissioner of Education to the County Auditor according to Minn. Stat. 126C.48, Subd. 1." Motion by , to certify 2021, payable in 2022, proposed levy to the Pope County Auditor in an amount equal to the maximum levy limitation certified by the Commissioner of Education to the County Auditor according to Minn. Stat. 126C.48, Subd. 1." seconded by ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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11. CONSIDER APPROVAL OF RESOLUTION NO. 09202021 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 09202021 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ___Motion carried.
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12. CONSIDER APPROVAL OF THE 21-22 COLLABORATIVE AGREEMENT BETWEEN WEST CENTRAL COMMUNITIES ACTION HEAD START AND MINNEWASKA AREA SCHOOL DISTRICT: (APPENDIX) (ACTION)
Presenter:
Chip Rankin
Description:
Currently, MAS houses the Head Start program led by West Central Communities Organization. Annually, it is necessary to review and approve the agreement between the two organizations that establishes terms and conditions to work together during the next year. The attached contract has been reviewed and the administration recommends the school board authorize Board Chair Barsness to sign the contract for the 2021-2022 school year. As a footnote, in return for housing the Head Start program in Starbuck, MAS has asked to receive a monthly rental amount of $450 per month. Motion by _____________________, seconded by _________________, to approve the 21-22 Collaborative Agreement with West Central Minnesota Communities Action Head Start. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ___Motion carried.
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13. CURRENT INCIDENT COMMAND TEAM (CICT):
Description:
Ted Reichmann and Angie Reichmann will give an update on last week's CICT meeting. |
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14. CONSIDER APPROVAL OF THE FOOD AND NUTRITION CONTRACT: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Minnewaska Area Schools Administration has been working on the 2021-22 FNS agreement. The MAS District is looking at having more of Paulette's time on site and the district will be offering her office space in Minnewaska. The contract that is being proposed is for $75,000 for the year and is attached to the agenda. Motion by _____________________, seconded by _________________, to approve Food and Nutrition Services agreement with Alexandria School District. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Motion carried.
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15. CONSIDER APPROVAL OF THE 2021-2023 AFSCME COUNCIL 65 MASTER AGREEMENT: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
AFSCME Council 65 Master Agreement is a contract between Minnewaska Area Schools and Paraprofessionals that work in the school district. This contract will be valid for two years. Motion by , seconded by , to approve the 2021-2023 AFSCME Council 65 Master Agreement as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
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16. CONSIDER SALARY ADJUSTMENTS OF SUPPORT STAFF IN THE DISTRICT: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
A 6-month study of Lakes Country Service Co-Op, RAED, and West Central Conference salaries indicated a need for a market adjustment in the following salaries and positions:
Business/Finance from the rate of $71,994.24 to $85,000 plus benefits annually. Director of Buildings and Grounds from the rate of $63,648 to $75,000 plus benefits annually. Third-Party Biller from the rate of $40194.00 to $58,271.60 Motion by _____________________, seconded by _________________, to approve the salary adjustments as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Motion carried. |
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17. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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17.A. New Hires:
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17.B. Change of Status:
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17.C. Resignations:
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17.D. THE FOLLOWING CERTIFIED STAFF LANE CHANGES ARE PRESENTED FOR SCHOOL BOARD REVIEW AND APPROVAL:
Description:
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18. OTHER:
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19. ANNOUNCEMENTS:
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20. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
