June 14, 2021 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Ogdahl |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES:
1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
Description:
The Minnewaska Area School Board and Superintendent Rankin would like to recognize the leadership team for their outstanding dedication and work put forth during the 2020-2021 school year. The leadership team consists of Bill Mills, Community Ed/Activities Director, Kelly Quade, W.I.N. Academy Director, Leah Oeltjen, Director of Mental Health, Megan Boutain, School Nurse, Mark Meyer, IT Director, Scott Lempka, MAES Principal, Sarah Suchy, MAMS Principal, Vicki Moen, Business/Finance Director, Nate Meissner, MAHS Principal, and Rick Ellingworth, Interim Superintendent. |
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried.
Attachments:
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7. REQUEST TO CONSIDER APPROVAL OF THE MINNEWASKA SCHOOL DISTRICT FACILITIES NAMING PROGRAM TO BE USED BY THE LAKER FOUNDATION TO BEGIN ESTABLISHING AN ENDOWMENT TO BENEFIT THE PROGRAMS AND STUDENTS OF THE MINNEWASKA AREA SCHOOL DISTRICT
Presenter:
Rick Ellingworth, Chip Rankin, Ted Reichmann, Jeff Holtberg and Chad Barsness
Description:
At the May school board meeting, the school board authorized the administration to move forward with the development of a plan to name Minnewaska school facilities in recognition of financial gifts private individuals or businesses give to the newly developed Laker Foundation Endowment Program. Superintendent Rankin and Interim Superintendent Rick Ellingworth met with the Facilities Committee (Chad Barsness, Jeff Holtberg, and Ted Reichmann) to revise the original draft creating the proposed final program plan shown in the attached document. The plan has also been reviewed by the Laker Foundation subcommittee working to establish the endowment program within its bylaws. The plan will be presented by the superintendents and the Facilities Committee members. Brianna Zuber and Karna Palmer will be present to discuss the work that has been done thus far. Following school board discussion, a motion approving the program is requested. To clarify, the contract attached is presented for school board review. The contract will be utilized between the Foundation and the Donor and is presented for school board review only.
Attachments:
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8. CONSIDER AND APPROVE CLAIMS, ACCOUNTS, DONATIONS AND GIFTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,561,054.21. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried. |
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8.A. SUMMARY OF BILLS
Description:
Vicki Moen, Finance Director, and Chip Rankin, Superintendent will present the summary of bills attached to the agenda.
Attachments:
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8.B. INVESTMENT REPORT
Description:
Vicki Moen, Finance Director, and Chip Rankin, Superintendent will present the monthly investment report. The report is attached to the agenda.
Attachments:
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8.C. FOODSERVICE REPORT
Description:
The monthly Food Service Report will be presented by Vicki Moen, Finance Director, and Chip Rankin, Superintendent. The report is attached.
Attachments:
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8.D. REVENUE AND EXPENDITURE REPORTS
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Vicki Moen, Finance Director, and Chip Rankin, Superintendent.
Attachments:
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8.E. MAS ENROLLMENT
Description:
The monthly MAS student enrollment report will be presented by Superintendent Rankin.
Attachments:
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9. CONSIDER APPROVAL OF RESOLUTION NO. 06142021 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 06142021 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried.
Attachments:
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10. CONSIDER APPROVAL OF ADJUSTMENTS TO THE COMMITTED FUND BALANCE TO REFLECT THE GASB16 VALUATION:
Presenter:
Vicki Moen, Finance Director and Superintendent Rankin
Description:
Finance Director, Vicki Moen will recommend adjustments to the Committed Fund Balance that reflects the latest GASB 16 valuation. Vicki will explain the GASB 16 Valuation which is one of many government-driven accounting requirements school districts address annually. Following Vicki's presentation, a motion approving the recommendation is in order.
Motion by _____________, seconded by _______________, to approve the Adjustment to the Committed Fund Balance to Reflect the GASB 16 Valuation of $13,237.00. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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11. CONSIDER FUND BALANCE DESIGNATION FOR THE UNUSED PORTION OF THE KELLEHER BEQUEST TO BE DESIGNATED AS ASSIGNED FUNDS:
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen will present this request to designate the unused portions of the Kelleher Bequest as assigned funds so the intentions of the donor(s) can be accommodated in the future. Without this designation, the funds would be blended with other general funds and the donor's intent would be lost in the process. Following Ms. Moen's presentation, a motion is recommended approving the request.
Motion by _____________, seconded by _______________, to approve Fund Balance Designation for the Unused Portions of the Kelleher Bequest as Assigned Funds of $6,277.36. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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12. CONSIDER APPROVAL OF FY2021 REVISED BUDGET:
Presenter:
Vicki Moen, Finance Director an Superintendent Rankin
Description:
Annually, it is customary at the June meeting to amend the 2020-2021 general budget for all funds shown in the attachment.
Finance Director, Vicki Moen, will present the budget and supporting data. Following school board questions,discussion and possible revisions, a motion approving the amended budget is recommended. Motion by _______________________, seconded by ____________________, to approve the FY2021 Budget Revisions as follows: Revenue Expenditure General Fund $20,002,417 $19,039,252 Food Service $916,224 $842,894 Community Education $624,612 $625,125 Debt Redemption $1,656,974 $1,489,025 Agency $0 $0 Student Activity Fund $40,684 $142,076 TOTAL $23,240,911 $22,138,372 ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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13. CONSIDER APPROVAL OF THE FY2022 BUDGET:
Presenter:
Vicki Moen, Finance Director and Superintendent Rankin
Description:
Annually, it is customary at the June meeting to review and approve the proposed 2021-2022 general budget for all funds. The preliminary 2021-2022 general budget for all funds has been developed over the last two months and includes assumptions based on best knowledge at that time. Finance Director, Vicki Moen and Superintendent Rankin will present the budget and supporting data. Documents the administrators will review are attached. This same information was presented to the school board's Finance Committee. Following the presentation, school board action formally approving the proposed FY 22 general budget is appropriate. Motion by ______, seconded by ______, to approve the FY2022 Budget as follows: Revenue Expenditures General Fund $19,445,585 $19,952,213 Food Service $785,670 $836,969 Community Education $571,720 $597,343 Debt Redemption $1,673,152 $1,490,725 Student Activity $203,046 $208,263 TOTAL $22,679,173 $23,085,513 ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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14. CONSIDER APPROVAL TO COMMIT AN AMOUNT OF THE DISTRICT'S UN-RESERVED FUND BALANCE TO REPLACE FUTURE BUILDING AND GROUNDS EXPENDITURES:
Description:
Motion by ____________, seconded by________________ to commit an amount of our un-reserved fund balance to replace future building and grounds expenditures. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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15. REQUEST FOR SCHOOL BOARD APPROVAL OF LONG-TERM FACILITY MAINTENANCE TEN YEAR PLAN:
Presenter:
Chip Rankin
Description:
Annually, MDE requires all Minnesota School Districts to review and update Long Term (10 years) Facility Maintenance Plans addressing maintenance needs within the school districts. Vicki Moen, (Business/Finance Director), Corey Curry (Buildings/Grounds Director), and Chip Rankin (Superintendent) have been in communication to develop MAS's LTFM plan. Details will be presented on how the plans were developed and will prepare it to be presented to the school board for action. If approved, the LTFM plan will be submitted to MDE by June 30, 2021. Motion by , seconded by , to approve the Long-Term Facility Maintenance Ten-Year Plan as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
Attachments:
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16. CONSIDER APPROVAL OF SEVERING THE BUSINESS RELATIONSHIP WITH TASC:
Presenter:
Vicki Moen
Description:
TASC is the District's Employee Benefits manager for FEBA, HSA, and Flexible Spending Accounts. The district is requesting board action to terminate the relationship with TASC and would like to move to a company named Further. Motion by _____________________, seconded by _________________, to approve Resolution to serve the District's relationship with TASC. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried.
Attachments:
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17. CONSIDER APPROVAL OF THE 2021-2022 MEMBERSHIP RENEWALS IN THE FOLLOWING ORGANIZATIONS:
Presenter:
Chip Rankin, Superintendent
Description:
Annually, the school board takes action to review memberships it has previously held in state and national educational organizations. These include:
Motion by __________, seconded by _______________, to approve the 2020-2021 membership renewals for MREA, MSBA and the MSHSL organizations. Motion carried.
Attachments:
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18. CALL FOR QUOTES FOR SNOW REMOVAL AND SOFTENER SALT FOR THE FY2022:
Presenter:
Corey Curry, Director of Building/Grounds and Superintendent Rankin
Description:
It has become an annual routine to call for quotes to address snow removal and water softener needs for the next fiscal year. Again this year, school board action calling for quotes for snow removal and water softener for FY 22 is in order. Motion by ___________________, seconded by _____________________, to call for quotes for snow removal and softener salt for FY2022. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
Attachments:
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19. CONSENT AGENDA: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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19.A. New Hires:
Description:
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19.B. Extended School Year Hires:
Description:
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19.C. Retirements
Description:
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19.D. Resignations:
Description:
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20. OTHER:
Description:
This was communicated out to families on Wednesday, June 9, 2021, and a link was posted on the school website. Per federal law, 90% of these funds have been allocated to eligible districts and charter schools. 9.5% of these funds are for flexible use by each state education agency to create a plan to meet the needs of students. As a result, we are asking for feedback and input on how the 9.5% could be used. Complete this short survey before 4 p.m. on Monday, June 21 at this link https://survey.alchemer.com/s3/6349159/Public-Comment-on-American-Rescue-Plan-Funding |
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21. ANNOUNCEMENTS:
Description:
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22. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried. |
