March 15, 2021 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
Description:
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Ogdahl |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
Description:
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Angie Van Zee
Description:
A motion is requested approving minutes from the following board meetings:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried.
Attachments:
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7. REQUEST TO CONSIDER AND APPROVE CLAIMS, ACCOUNTS, AND PERIODIC REPORTS : (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,346,290.92. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried. |
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7.A. SUMMARY OF BILLS
Presenter:
Vicki Moen, Finance Director
Attachments:
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7.B. INVESTMENT REPORT
Presenter:
Vicki Moen, Finance Director
Attachments:
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7.C. FOOD SERVICE REPORT
Presenter:
Vicki Moen, Finance Director
Attachments:
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7.E. MAS ENROLLMENT
Presenter:
Rick Ellingworth
Attachments:
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8. CONSIDER APPROVAL OF RESOLUTION NO. 03152021 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen will present a roster of donations the School District has received over the past month. Board action approving the Resolution to formally accept the gifts is necessary. Motion by _____________________, seconded by _________________, to approve Resolution No. 01252021 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried.
Attachments:
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9. REQUEST TO CONSIDER AND APPROVE RESOLUTION 2020-1 DETERMINING FACTS FOR ENGAGING CLYDE MACHINES TO PURCHASE CERTAIN PRODUCTS:
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen will speak to the need for approval of this Resolution. Motion by _____________________, seconded by _________________, to approve Resolution No. 2020-1 determining fact for engaging Clyde Machineds to purchase certain prodcuts. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried.
Attachments:
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10. REQUEST TO CONSIDER COMMAND TEAM RECOMMENDATION ADJUSTING COVID-19 QUARANTINE PROTOCOL FOR STUDENTS AND STAFF: (ACTION) (ROLL CALL VOTE)
Presenter:
Megan Boutain, School Nurse and Board members Ted and Angie Reichmann
Description:
On Monday, March 8th, and again on March 15th, the CICT Command Team met (was scheduled to meet) to review the current quarantine protocol we have been following for staff (7 days) and students (14) days. The Minnesota Department of Health has issued new guidance permitting a reduction in days of actual quarantine, for students and adults, from 14 days to 7-10 days after following strict protocals. The CICT Command team met to discuss these changes on March 8th and were scheduled to visit the topic again Monday, March 15th. School Nurse, Megan Boutain and Board Members Ted Reichmann and Angie Reichmann will share the Command Team recommendation and be available for school board member questions. Following discussion, school board action approving the recommended change is requested. Motion by _____________________, seconded by _________________, to approve the revised COVID-19 protocol quarantine for students and adults requiring a shorter quarantine time (reducting from (current) 14 days to 7-10 days. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
Attachments:
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11. REQUEST TO CONSIDER APPROVING THE PROPOSED 2021-2022 SCHOOL CALENDARS (FLY) AND THE DEFAULT CALENDAR (If MDE doesn't approve FLY application: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth, Angie Van Zee, Sarah Suchy
Description:
Monday, March 1st, 2021, the administration submitted the Flexible Learning Year application to the Minnesota Department of Education (MDE). MDE may take as many as 45 days to review the application. Consequently, the administration has worked with school leaders in developing two calendars it presents for school board adoption. The first is the 2021-2022 Flexible Learning Year Calendar recommended for approval if MDE approves our FLY application. The second is the 2021-2022 Post-Labor Day Calendar recommended if MDE denies our FLY application. We are asking for School Board approval at this time so families, staff, and students may begin planning for the 2021-2022 school year regardless of MDE approval or denial of our application. Motion by ____________________, seconded by ___________________, to approve the flexible learning year calendars for 2021-22 (pending MDE approval of our FLY application) and the 2021-2022 Post Labor Day calendar which will become our default calendar if the FLY application is not approved by MDE. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried.
Attachments:
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12. REQUEST TO CONSIDER APPROVAL OF RESOLUTION REDUCING AND DISCONTINUING EDUCATIONAL PROGRAMS AND POSITIONS FOR THE 2021-2022 SCHOOL YEAR AND BEYOND:
Presenter:
Rick Ellingworth
Description:
January 25, 2021, the school board adopted a resolution directing the administration to make recommendations for reductions in programs and positions for 2021-2022 and beyond. Since the January meeting, school administrators have been reviewing and discussing the following:
Motion by ____________________, seconded by ______________________, to approve the resolution discontinuing and reducing programs. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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13. RECOMMENDATION TO ADOPT RESOLUTION RELATING TO THE TERMINATION AND NONRENEWAL OF THE EMPLOYMENT AGREEMENT WITH KATERINA BROWN, AGRICULTURE TEACHER: (ACTION)(APPENDIX) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
The administration recommends approval of the Resolution to terminate and nonrenew the employment agreement with Katerina Brown, MAS Agricutural Teacher. Motion by , seconded by , to approve the resolution relating to the termination and non-renewal of the employment contract with Katerina Brown ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
Attachments:
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14. RECOMMENDATION TO ADOPT RESOLUTION RELATING TO THE TERMINATION AND NONRENEWAL OF THE EMPLOYMENT AGREEMENT WITH BAILEY VAN DEN HEUVEL, INTERMEDIATE GRADES (7-8) LANGUAGE ARTS TEACHER: (ACTION)(APPENDIX) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
The administration recommends approval of the Resolution to terminate and nonrenew the employment agreement with Bailey Van Den Heuvel, Intermediate School Language Arts Teacher. Motion by , seconded by , to approve the resolution relating to the termination and non-renewal of the employment contract with Bailey Van Den Huevel ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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15. CONSIDER APPROVAL OF THE MAS BASEBALL FIELD MAINTENANCE AND GAME PREP BIDS: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
Bids for outdoor ground maintenance were opened on Wednesday, March 3, 2021, at 1:00 pm. Bid results for the MAS Baseball Field complex maintenance are attached. The administration recommends approval of the low bidder. Motion by , seconded by , to award the MAS Baseball Field Maintenance and Game Prep to . ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
Attachments:
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16. CONSIDER APPROVAL OF THE MAS SOFTBALL FIELD MAINTENANCE AND GAME PREP BIDS: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
Bids for outdoor ground maintenance were opened on Wednesday, March 3, 2021, at 1:00 pm. Bid results for the MAS Softball Field complex maintenance are attached. The administration recommends approval of the low bidder. Motion by , seconded by , to award the MAS Softball Field Maintenance to . ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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17. CONSIDER APPROVAL OF THE MAS FOOTBALL/TRACK FIELD MAINTENANCE AND GAME PREP BIDS: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
Bids for outdoor ground maintenance were opened on Wednesday, March 3, 2021, at 1:00 pm. Bid results for the MAS Football/Track Field complex maintenance are attached. The administration recommends approval of the low bidder. Motion by , seconded by , to award the MAS Football/Track Field Maintenance to . ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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18. MAS TRANSPORTATION SYSTEM--STUDENT DROP OFF - STUDENT PICK UP:
Presenter:
Nick Gugisberg, Angie Reichmann, Rick Ellingworth
Description:
Nate Meissner, Nick Gugisberg, Sarah Suchy, and Corey Curry have met periodically throughout the winter on improving the Student Drop Off and Student Pick Up at the MAHS facility. Overall, the changes made in separating the buses from the cars have generated a much safer environment for everyone. However, we continue to receive comments from parents questioning the time they sit waiting, and some have suggested safety remains a concern. Recently, Superintendent Ellingworth asked Angie Reichmann to join the committee and share the information she has heard from the public that may help generate more safety. Amanda Ogdahl has also shared information from the parent(s). The committee has taken us from a chaotic situation that was, overall, extremely unsafe to one that may have some concerns but, overall, remains much safer. The Committee will provide the entire school board with a status report. Please give this topic some thought so we can continue to tweak the plan positively. |
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19. FACILITIES COMMITTEE: SOLAR GARDEN UPDATE:
Presenter:
Chad Barsness, Jeff Holtberg, Ted Reichmann
Description:
Monday, March 1, 2021, members of the Facilities Subcommittee engaged in discussion with Cedar Creek Energy on a solar garden's potentials on the school district property. The Facilities Committee requested that Cedar Creek Energy submit 2-3 options the committee could consider related to moving forward with a solar garden. The Facilities Committee will continue working on Solar possibilities and update the entire school board on their progress. |
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20. CONSENT CALENDAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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20.A. New Hires:
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20.B. Staff Reassignment(s):
Presenter:
Rick Ellingworth
Description:
At the February School Board meeting, the school board accepted the resignation of Tonia Kranzler as a high school Language Arts Teacher. The administration posted the opening internally and received a letter of interest from Kaye Kriel, currently an Intermediate (7-8 grades) Language Arts Teacher who requested reassignment to the high school position vacated by Kranzler. The administration recommends school board approval of this reassignment. It also opens an Intermediate (7-8 grades) Language Arts position that has been posted and for which we are planning interviews. Board action approving the reassignment of Kaye Kriel from Intermediate Level Language Arts Teacher to High School Language Arts Teacher is requested. |
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20.C. Resignations:
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20.D. Terminations
Description:
Emily Kaiser, Paraprofessional, effective March 6, 2021
Attachments:
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21. OTHER:
Presenter:
Rick Ellingworth
Description:
School Board Communication related to Washington and Spain Field Trips: The Washington D.C trip is planned for June 6-9, 2021. It was rescheduled from March 19-22 due to CoVid 19 protocols. At this time we have 32 participants and the touring company we go through is WorldStrides, which is the largest educational tour company in the United States. The Spain trip is planned for June 6-15, 2021. It was rescheduled from March 18-27 due to CoVid 19 protocols. At this time we have 22 participants and our touring company we go through is Explorica by WorldStrides, which is the largest educational tour company in the United States. (Same company as DC trip). Abby Johnson, Tracy Beyer, and Katie Heidelberger.
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22. ANNOUNCEMENTS:
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23. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried. |
