January 25, 2021 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Ogdahl
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
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4. VISITOR'S COMMENTS:
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5. SPECIAL RECOGNITIONS AND HONORS:
Description:
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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6.A. December 21, 2020 Truth in Taxation Public Hearing
Attachments:
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6.B. December 21, 2020, Regular Board Meeting
Attachments:
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6.C. January 4, 2021, Organizational Meeting
Attachments:
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7. ESTABLISH MONTHLY MEETING DATES AND TIMES FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Presenter:
Chad Barsness, Board Chair
Description:
Board Chair Chad Barsness met with Interim Superintendent Rick Ellingworth and Administrative Assistant, Angie VanZee to develop recommendations for when school board meetings will be scheduled and how they will be conducted in 2021.
In the past, the third Monday of every month is scheduled for the regular school board meeting. Those would be the recommended meeting dates for 2021 except when due to National Holidays or days of Patriotic observations, official school business cannot be conducted. In those cases, the regular board meeting will be scheduled on the fourth Monday of the month. Consequently, the proposed date for the February regular monthly meeting will be February 22, 2021. The Regular Board Meetings will be held in the MAHS Choir Room beginning at 7:00 p.m. In addition, Chairman Barsness recommends that board workshops be held every other month on the dates shown in the exhibit which is attached. Following any discussion, board action approving this schedule is recommended.
Attachments:
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8. PRESENTATION AND REVIEW OF BOARD MEMBER COMMITTEE APPOINTMENTS FOR 2021 CALENDAR YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Chairman Barsness and Interim Superintendent Ellingworth met to review school board member's interests and requests.
Chairman Barsness recommends the committee assignments and (a brief description of each committee is included). These items are attached. Following discussion, a motion approving the committee assignments is recommended.
Attachments:
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9. CONSIDER AND APPROVE CLAIMS & ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Finance Director, Vicki Moen will review and answer questions related to this months claims, accounts, donations/gifts and investment report.
Interim Superintendent Ellingworth will answer questions related to the January 13, 2021 Enrollment Report. |
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9.A. Summary of Bills: (Appendix)
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen, Finance Director will answer board member questions related to payment of bills and claims.
Attachments:
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9.B. Investment Update: (Appendix)
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen, Finance Director will answer board member questions related to MAS Investments.
Attachments:
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9.C. December Food Service Report: (Appendix)
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen, Finance Director will answer board member questions related to December Food Service Report.
Attachments:
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9.D. Revenue Report & Expenditure Reports: (Appendices)
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen will answer questions related to the monthly revenue and expenditure reports.
Attachments:
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9.E. School Enrollment Report: (January 2021) (Appendix)
Presenter:
Rick Ellingworth
Description:
Interim Superintendent, Rick Ellingworth will answer school board member questions related to the December Enrollment Report.
Attachments:
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10. CONSIDER AND APPROVE RESOLUTION NO 01252021 ACCEPTING DONATIONS/GIFTS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Vicki Moen, Finance Director
Description:
Vicki Moen will present School District Donations. The following Resolution must be adopted to accept the gifts:
WHEREAS, State Statute 465.03, Gifts to Municipalities, states, in part, that "Any city, county school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor."; and; WHEREAS, Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full, and; WHEREAS, The Minnewaska Area Schools has received and accepted the following donations on January 25, 2021 THEREFORE LET IT BE RESOLVED that the Minnewaska Area Schools gratefully accepts these donations for the purposes listed above. Where upon the Resolution was declared duly passed and adopted by the Minnewaska Area School Board this 25, day of January, 2021.
Attachments:
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11. CONSIDER APPROVAL OF THE 2021 PAY EQUITY REPORT: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Vicki Moen
Description:
Vicki Moen, Finance Director has worked diligently to prepare and present the final 2021 Pay Equity Report.
State law requires all public jurisdictions, such as school districts eliminate any gender-based wage inequities in compensation and submit reports to Minnesota Management and Budget (MMB) indicating they have done so. Following the presentation, adoption of the proposed resolution is in order.
Attachments:
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12. CONSIDER APPROVAL OF VERIZON SITE AND DESIGN AT STARBUCK CAMPUS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Brian Kabat and Facilities Committee
Description:
Brian Kabat with Verizon Wireles will be present virtually to answer school board questions about the location of a potenitial cellular tower on the Starbuck campus. Attached is Verizon's site design/locations. First and second priority sites have been identified by Verizon and school board interaction is requested.
Prior to this meeting, the Facilities Committee met at 5:30 pm on January 25, 2021 to review the potental sites and committee members (Barsness, Holtberg and Reichmann) will offer insight into the next steps . Following school board discussion, a motion approving one site or another may be appropriate.
Attachments:
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13. UPDATE FROM MINNEWASKA AREA HIGH SCHOOL PRINCIPAL:
Presenter:
Nate Meissner
Description:
Principal, Nate Meissner will give a brief update from MAHS
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14. CONSIDER APPROVAL TO NOT CHARGE ADMISSION FOR ANY SCHOOL ACTIVITIES FOR THE REMAINDER OF THE 2020-2021 SCHOOL YEAR: (ACTION) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth and Bill Mills
Description:
Activities Director, Bill Mills will be in attendance to request school board authority NOT to charge admission fees for any school activities for the remainder of the 2020-2021 school year.
With the limited number of spectators that are allowed at extra-curricular activities due to COVID-19, the administration recommends the school board authorize this request. Not charging admission has actually been the stance the administration has taken all year but it is appropriate the school board be given the opportunity to authorize this action. |
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15. FLEXIBLE LEARNING YEAR APPLICATION PROCESS UPDATE:
Description:
The administration has begun the process for completing the Flexible Learning Year application for the next three years.
The tentative dates to start school in the next three years are as follows: August 30, 2021, August 29, 2022, and August 28, 2023. The tentative calendars for the next three years are attached. Pursuant to Minnesota Statutes, section 124D.124, before implementing a flexible learning year program, the board must: 1. Discuss and negotiate with the various Union groups of the district. 2. Schedule at least three public hearings for the purpose of receiving input from the following stakeholders: --teachers and employees, --parents of pupils affected, and --community members. The place these meetings will be held is in the MAHS Choir Room and the proposed dates of these meetings are: --January 25, 2021, at 6:30 p.m. --February 3, 2021, at 5:30 p.m. --February 22, 2021, at 6:30 p.m. Board action approving the proposed hearing dates is necessary.
Attachments:
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16. CONSIDER CALLING FOR MAS BASEBALL FIELD MAINTENANCE AND GAME PREP BIDS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The administration requests the school board authorize solicitation of bids for the MAS Baseball Field Maintenance and Game Preparation
Attachments:
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17. CONSIDER CALLING FOR MAS SOFTBALL FIELD MAINTENANCE AND GAME PREP BIDS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The administration requests the school board authorize solicitation of bids for the MAS Softball Field Maintenance and Game Preparation
Attachments:
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18. CONSIDER CALLING FOR MAS FOOTBALL/TRACK FIELD MAINTENANCE AND GAME PREP BIDS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The administration requests the school board authorize solicitation of bids for the MAS Football/Track Field Maintenance and Game Preparation
Attachments:
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19. UPDATE FROM MINNEWASKA AREA SCHOOL NURSE:
Presenter:
Megan Boutain
Description:
Megan Boutain, Licensed School Nurse will give a brief update.
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20. CURRENT INCIDENT COMMAND TEAM (CICT) UPDATE:
Description:
Board Members T. Reichmann and A. Reichmann will provide an update of the most recent CICT meeting that was held on Tuesday, January 16, 2021.
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21. CONSIDER APPROVAL OF RESOLUTION DISCONTINUING AND REDUCING EDUCATIONAL PROGRAMS AND POSITIONS FOR THE 2021-2022 SCHOOL YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The school board is required to approve a resolution for possible reductions in staff. The resolution is attached below. With the adoption of this resolution, the administration will move forward with the 2021-2022 budgeting, staffing, and goal setting process.
The administration recommends the board adopt the Resolution directing Administration to Make Recommendations for Reductions in Programs and Positions and Reasons, Therefore.
Attachments:
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22. CONSENT CALENDAR: (ACTION)
Presenter:
Angie Van Zee
Description:
If there are no requests to remove items from the Consent agenda, School Board action approving the consent calendar is recommended.
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22.A. Change of Status:
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22.A.1. Tania Kranzler, Request to Approve Unpaid Leave of Absence, effective 01/13/2021
Presenter:
Rick Ellingworth
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22.B. New Hires:
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22.B.1. Brianna Anderson, COVID/Temporary Custodian, $15.00 per hour, effective 01/04/2021
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22.B.2. Meribeth Noyes, 7-12 English Long-Term Substitute teacher, MA Step 3, effective 01/13/2021-02/26/2021 or until the return of the employee
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22.B.3. Tami Cerney, COVID/Temporary Custodian, $15.00 per hour, effective 01/08/2021
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22.B.4. Arin Spindler, .5 Elementary Teacher, BA Step 10, effective 01/19/2021-05/28/2021
Description:
Arin Spindler, .5 FTE Elementary Teacher, BA Step 10, was initiatlly employed from the beginning of the 2020-2021 school year. Since Distance Learning will continue through the remainder of the year, it is recommended the school board approve extension of her contract, effective 01/19/2021 through 05/28/2021.
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22.C. Resignations:
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22.C.1. Laura Benson, COVID-Custodian/Cleaner, effective 12/31/2020
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22.C.2. Kerry Cook, Preschool Assistant, effective 02/05/2021
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22.C.3. Michelle Manthei, Mental Health Practitioner, effective 01/15/2021
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22.D. THE FOLLOWING CERTIFIED STAFF LANE CHANGES ARE PRESENTED FOR SCHOOL BOARD REVIEW AND APPROVAL:
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22.D.1. Michelle Hess, BS+10 Step 9 to BS+20 Step 9
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22.D.2. Kaye Kriel, BS+10 Step 7 to BS+30 Step 7
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22.D.3. Nicole Meissner, BS+40 Step 8 to MA Step 8
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22.E. Retirement:
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22.E.1. Mary Jenniges, Paraprofessional, effective 02/15/2021
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23. OTHER:
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24. ANNOUNCEMENTS:
Description:
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25. ADJOURN: (ACTION) (ROLL CALL VOTE)
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