October 16, 2024 at 7:00 PM - Regular Meeting
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1. Call to Order/Roll Call
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2. Pledge of Allegiance
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3. Public Comment
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4. Approval of Minutes
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4.A. Minutes of the September 18, 2024 Regular Board Meeting.
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5. Payment of the Bills
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5.A. Approve operating expenses of $136,728.18, payroll expenses of $263,154.53, Special Reserve expenses of $173,325.00, for a total monthly expense of $573,207.71.
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6. Treasurer's Report
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6.A. Review Financial Reports
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7. Trustee Reports
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8. Executive Director's Report
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8.A. Library Activity Statistics
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8.B. Monthly Program Statistics
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8.C. Library Highlights
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9. Communications & Committee Reports
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9.A. Letter from the union regarding remote work
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9.B. Serving Our Public 4.0 - Standards for Illinois Public Libraries, Chapters 7 & 8
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10. Unfinished Business
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10.A. Discuss tentative date options for levy training
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10.B. Action on proposed policy 2.02 Anonymous Letters to the Board of Trustees
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11. New Business
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11.A. Presentation by Dr. Ben Collins, Superintendent of Park Ridge-Niles School District 64, about their upcoming referendum
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11.B. Action on proposed emergency HVAC repair
Recommended motion: Motion to approve an emergency expense not to exceed $25,000 to Oak Brook Mechanical Services, Inc. from the Capital Expenditures Special Reserve Building fund for the repair and replacement of the mixed air chamber of Air Handler Unit 2 (AHU-2) in the library's south basement. |
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11.C. Action on proposal to approve a 3-year support agreement renewal for the library's servers
Recommended motion: Motion to approve the budgeted expenditure not to exceed $38,964.31 to CDW_G from the Capital Expenditures Special Reserve Equipment fund for a 3-year support agreement renewal with HPE for the library's servers. |
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11.D. Action on proposal to purchase firewall replacements for the library network
Recommended motion: Motion to approve the budgeted expenditure not to exceed $12,654.55 to CDW-G from the Capital Expenditures Special Reserve Equipment fund and $12,984.00 of committed Federal E-Rate Program grant funds for a total of $25,638.55 for the purchase of replacement firewalls. |
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11.E. Action on proposal to approve changes to policy 4.34 Sick Time Pool
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11.F. Action on updating signers on library bank accounts
Recommended motion: Motion to approve Executive Director Valerie Marshall and Assistant Director Victoria Luz as signers on all Niles-Maine District Library bank accounts and to remove former Executive Director Cynthia Rademacher from all library bank accounts. |
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11.G. Action on date for December 2024 Regular Board Meeting
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11.H. Action on selection of a Strategic Planning Consultant based on the proposals received
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12. Executive Session to discuss minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by section 2.06.5 ILCS 120/2 (c) (21).
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13. Action, if any, on executive session items
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14. Other
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15. Adjournment
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