June 2, 2021 at 7:00 AM - Buildings & Sites Committee Meeting

Discussion:  The attached report covers timecards from 5/1 through 5/25.  Significant OT was required to cover at Ross.  2 custodians off on extended medical or workman comp leave.  We also covered the .5FTE position at Admin/Mac until our new hire started on 5/18.

Discussion:  The attached file provides a financial overview of the capital projects for Summer 2021.  Column D represents pay requests that have been submitted, reviewed, and approved for payment.   These pay requests, will be an action item for the June Board meeting.

HVAC Project- Honeywell is completing engineering drawings.  EMCOR has prepared construction schedule and is under review.  Start date is week of June 7th.  All equipment and material is on-hand in EMCOR's shop (BSR confirmed)

Roofing Project - On May 24th we have been notified by the roofing contractor that building material manufacturers for insulation are now experiencing shortages and delays.  ARCON is working with manufacturer, distributor, and contractor to determine impact.  This is an industry/country wide issue at this point in time.

Discussion:  The bonds are scheduled to close next week with funds posting to the District's account on June 9th. Chapman and Cutler is in the process of preparing the transfer resolution for Board approval at the June 9^th meeting. We will receive the resolution early next week and will share it with the Committee at our upcoming meeting.  We will be moving the bond proceeds from the Working Cash fund into Operations and Maintenance and then to Capital Projects for project scheduling and payment.

Discussion:  In accordance with our ongoing plan to address furniture replacements at each building, the FY22 Budgetary Guidelines articulated the need for the continued allocation of funds through two non-discretionary line items. An update on those purchases has been attached for the Committee's review.

Discussion:  PODS will be scheduled for delivery to IKE, ROSS, and SULL mid-July.   MAC furniture is located onsite. Custodial, maintenance, and summer worker staff will clean and move furniture back into designated classrooms.

Discussion:  10 summer workers have been hired.   Their orientation and start date is Monday June 7th.  All custodial vacation time and work hours have been finalized/organized. Most of our custodians elect to work 4 x 10 hr days, and many night custodians adjust their hours to "day" hours, the custodians appreciate this summer program opportunity.  Marcus and Brian reviewed the VCT (floor tile) District wide and developed an action plan for the custodians.   Many of the floors are still in great condition due to less foot traffic (COVID), and will require less maintenance this summer.

Discussion:  The Buildings & Sites Committee recommends the approval of the minutes of the April 6, 2021 meeting as attached.