March 11, 2020 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jim Bednar, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
Description:
We will be joined by representatives of the Eisenhower Century Book club.
These students will lead us in the Pledge of Allegiance. |
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III. ROLL CALL
Description:
PRESENT:
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mrs. Amy McPartlin, Chief School Business Official. |
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
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V.A. Eisenhower School Improvement Presentation
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V.B. Introduction of Kriha Boucek Law Firm
Description:
Sara Boucek, Partner in the firm of Kriha Boucek, will be present to introduce herself to the Board as our designated attorney. We welcome her to District 23 and look forward to a long and positive relationship with her firm.
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V.C. Trimester II Strategic Plan Update
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V.D. Walk for Water Service Learning Project
Description:
WE Walk for Water Service Learning project is being coordinated by the Sullivan Student Ambassadors to raise awareness about local water issues and support communities in Haiti gain greater access to clean water.
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V.E. Music in our Schools Month
Description:
March is recognized as Music in our Schools Month and celebrates the positive impact that music education plays in the lives of our students and community. We extend our appreciation to all of our music educators: Garth Anderson, Karen Luehr, Jonathan Boyer, Megan Murray, and Sam Simpson. We also thank our students and families for their dedication and commitment to our music programs.
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V.F. National School Social Work Month
Description:
March is also recognized as National School Social Work Month and recognizes the important role that these mental health professionals play in the education setting. We extend our appreciation to all of our social workers: Abra Zavaduk, Megan Reiger, Rachel Curran, and Carly Racusen.
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V.G. Youth Art Month
Description:
We recognize the importance and impact of Art instruction in our schools and thank Melinda Lyons (Ike), Rachel Matthews (Ross/Sullivan), and Janet Kyeon (MacArthur) for their dedication and passion. We invite all community members to attend the Prospect Heights Public Library Artists Reception on Thursday, March 12, 6:30-8:00pm.
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V.H. Middle Level Education Month
Description:
We recognize our MacArthur Staff for their commitment to Middle Level Education and thank them for their work to support our learners through this often difficult time in their lives.
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V.I. Foreign Language Month
Description:
Joe Behun and Athena Kalaras (MacArthur) continue to demonstrate professionalism and passion for Spanish Instruction. We thank them for their engaging instruction and introduction to new languages. We are excited for the enhancements being planned for access to foreign language instruction at MacArthur.
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V.J. Wheeling Township Thank You
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VI. EXECUTIVE SESSION:
Description:
I move we adjourn to Executive Session for matters regarding negotiations. We will return to open session for the remainder of the agenda.
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VI.A. Collective Negotiations -- Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
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VII. COMMITTEE REPORTS
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VII.A. BUILDING AND SITES
Description:
Pat will report.
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VII.B. POLICY
Description:
Kevin will report.
Included in the agenda this evening are the first reads of policies that have been updated due to the PHEA agreement going into effect. These policies are presented tonight and will be up for approval after second reading next month. |
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VII.C. COMMUNITY RELATIONS
Description:
Gonca to report.
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VII.D. N.S.S.E.O.
Description:
Carol will report.
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VII.E. FINANCE
Description:
Mari-Lynn will report.
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VII.F. NEGOTIATIONS
Description:
Jim will report.
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VII.G. CALENDAR
Description:
Kevin will report.
Met in February and will present amended calendar for 2020-21 and a proposed calendar for 2021-2022. |
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VIII. CONSENT AGENDA
Description:
The consent agenda includes the minutes of the Regular Board Meeting and Executive Session of February 12, 2020 Tuition reimbursement report, and March personnel report.
I move to approve the Consent Agenda as presented. |
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VIII.A. Approval of Regular Meeting Minutes of February 12, 2020
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VIII.B. Approval of the Executive Meeting Minutes of February 12, 2020
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VIII.C. Tuition Reimbursement Report
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VIII.D. Personnel Report
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IX. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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X. SUPERINTENDENT'S REPORT
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X.A. Staffing Plan 2020-21 - ACTION
Description:
Dr. Angelaccio will present the staffing plan for 2020-21 based upon discussion and board input from the February 12 meeting.
I move to approve the staffing plan as presented.
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X.B. 2020-21 Calendar modification and 2021-22 Calendar Adoption - ACTION
Description:
The joint PHEA and Board Calendar Committee met on February 27, 2020 to affirm that at this time there are no needed updates to the 2019-2020 calendar, update and edit the 2020-21 School year calendar, and establish the recommended calendar for the 2021-22 School Year. The tentative calendar being proposed meets the 174 day of student attendance requirement.
I move to approve the updated 2020-21 School Year Calendar and adopt the 2021-22 School Year Calendar as presented.
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X.C. Budgetary Guidelines and Budget Calendar - DISCUSSION
Description:
Mrs. McPartlin will provide an overview of the FY21 budget calendar and budgetary guidelines in preparation of the FY21 Budget.
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X.D. Approval of Resolution Authorizing Budget - ACTION
Description:
The Board of Education is required to appoint an individual to prepare the budget in accordance with the legal requirements outlined in the Illinois School Code. Traditionally, the District has appointed the CSBO to prepare the tentative and final budget for the upcoming fiscal year. Mrs. McPartlin will prepare the tentative budget for approval at the June 2020 BOE meeting.
I move to approve the resolution authorizing Amy McPartlin to prepare the Fiscal Year 2021 budget.
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X.E. Furniture Replacement Cycle Update - INFORMATION
Description:
The Administrative team has been working collaboratively with staff to identify standard classroom furniture needs. In consultation with Dave Tatge from Lowery McDonnell, we have developed a product guide and pricing that will allow us to plan for a furniture replacement cycle.
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X.F. Approval of eRate Bid Award and Network Enhancements - ACTION
Description:
The Technology Team is requesting Board approval in the amount of $27,256.72 for network enhancements. The monies to fund the materials and labor portion of the project will come from the Technology Department’s Contingency Account. About 50%of the project is eligible for reimbursement under the Federal Government’s E-Rate Reimbursement Process.
I move to approve the contract with SHI for $27,256.72.
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X.G. Summer 2020 Work - INFORMATION
Description:
Director Buildings and Grounds, Mr. Brian Rominski, will present an overview of the Capital Projects planned for Summer 2020.
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X.H. Approval of 2020 HVAC Retrofit Contracts- ACTION
Description:
Proposals were received by Honeywell and EMCOR based on construction documents created by ARCON and AMSCO engineering. Scope of work was reviewed and verified with all parties. Costs were also reviewed with both EMCOR and Honeywell, and determined to be consistent with last year's work. Administration recommends approving and proceeding with EMCOR ($285,035.00) and Honeywell ($129,887.00) for the 2020 HVAC Retrofit Work.
I move to approve the contracts with EMCOR for $285,035.00 and Honeywell for $129,887.00.
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X.I. Approval of Bid for 2020 Pavement Restoration Work - ACTION
Description:
A total of six (6) bids were received on 2/20/20. All bids received were below the estimated construction budget, and very competitive. ARCON has scope reviewed the apparent low bidder, Chicagoland Paving, and have provided a recommendation to proceed with awarding the bid to Chicagoland Paving. Administration agrees. In addition, due to the base bid (and overall summer work) being within the estimated construction budget, Administration also recommends awarding Alternate 2 in the amount of $7,000, scope of work includes minor asphalt patch work just east of Sullivan School. Total bid for Chicagoland Paving is $362,000.00.
I move to approve the award of the bid to Chicagoland Paving in the amount of $362,000.00.
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X.J. Approval of Landscaping Bid - ACTION
Description:
A pre-bid meeting was held on January 30th. The bid opening took place on Friday, February 7th. Bids have been evaluated and Gilio Landscaping has been identified as the lowest responsive/responsible vendor. Administration recommends awarding 3 year landscaping contract for base bid and alternate 1 work (weed control) to Gilio Landscaping. Gilio's first year annual total of $25,705.00 represents an annual increase of $1,890.39, when compared to previous contract, while still increasing level of service and expectations.
I move to approve the contract with Gilio for Landscaping services as presented.
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X.K. Rejection of Custodial Services Bids - ACTION
Description:
After careful analysis and deliberation, we believe that rejecting all bids received for Custodial Services is in the best interest of the District at this time.
I move to reject all bids received for District Custodial Services.
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X.L. Lou Johnson Field Renovation - ACTION
Description:
The Prospect Heights Youth Baseball and Softball organization has been in communication with District 23 Administration and the Building and Sites Committee for a number of months. We believe that the rental agreement being proposed with PHYBS will provide a needed renovation and improvement to the Lou Johnson field for District use while also supporting a local organization providing extracurricular opportunities for our students.
I move to approve the rental agreement with PHYBS as presented.
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XI. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XII. OLD BUSINESS
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XIII. NEW BUSINESS
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XIII.A. Policy First Read
Description:
All of these policies reflect a review of existing language within the bargained agreements. Where there is specific language in the contract, the Board adopted policy is modified to refer people to that document. All employees not covered by the negotiated agreements are still subject to the existing policies.
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XIII.A.1. 5:80 General Personnel
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XIII.A.2. 5:200 Terms and Conditions of Employment and Dismissal
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XIII.A.3. 5:290 Employment Termination and Suspensions
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XIII.A.4. 5:310 Compensatory Time Off
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XIII.A.5. 5:330 Sick Days, Vacation, Holidays, and Leaves
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XIV. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel and litigation. One action item remains on our agenda when we return to open session.
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XIV.A. Personnel -- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
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XV. ADJOURNMENT
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