November 8, 2017 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
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II. PLEDGE OF ALLEGIANCE
Description:
On Nov. 4th, Jieun Chung (8th) and Nicole Lim (8th) participated in the Illinois Music Education Association Junior Orchestra Concert. Over 100 schools participate from all across this region of the state. Hundreds of students audition to be a part of this group and it is highly competitive. Both of our students who made it were chosen to sit first stand for this concert! Jieun is the principal viola player, sitting first chair in the viola section and Nicole is the assistant concertmaster, sitting second chair in the first violin section! So out of hundreds of students across the state, our students made it to the very top!
We will also be joined by representatives of the Sullivan Ambassadors Program. This group of students are planning and completing service-learning projects that include a fundraiser for clean water and a series of activities with residents from Grandbriar. |
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III. ROLL CALL
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
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V.A. Boy Scout Troop #37 Toy Drive
Description:
Representatives from Boy Scout Troop 37 will be present to request support for their annual Toy Drive. Administration recommends allowing their collection boxes at Sullivan, Ross and Ike. This year, MacArthur students are conducting a drive at their school as part of a service learning project.
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V.B. School Board Recognition Day November 15, 2017
Description:
A heartfelt thank you for all you do to support the students, staff and families of District 23.
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V.C. American Education Week November 13 - 17
Description:
During American Education Week, November 13—17, 2017, Americans nationwide join together to raise awareness about the need to provide every child with a quality public education. The celebration highlights the importance of bringing together educators, parents, students, and communities in a unified effort to build great public schools.
We will provide a coffee cafe for the staff during American Education Week on November 15 and 16. Board members are invited to join us and help serve coffee and treats.
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V.D. Custodial/Maintenance Recognition
Description:
As the board heard last month, our positive Life Safety inspections reflected the tremendous work of our maintenance and custodial crew. We have invited them to the Board meeting to be officially recognized and thanked for their efforts to keep our school clean and ready for our students and staff. We will also provide a Thank You breakfast on Nov. 20 when all of the crew are working the same schedule.
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V.E. Walk to School Day Article - Oct. 4, 2017
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V.F. 2017 District and School Report Cards
Description:
The Illinois State Board of Education publishes annual Report Cards for the District and each of the schools. This information was made public and shared with the press on October 31st. We have updated our websites and share these reports with the Board at this time.
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V.G. Legislative Update
Description:
We continue to monitor the development of the Rules and Regulations for the Evidence Based Funding Model and Site Based Reporting. During the Fall Veto session in Springfield, we are watching a few bills that would include additional unfunded mandates and language that would implement a Tax Freeze with direct and immediate negative funding repercussions.
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VI. COMMITTEE REPORTS
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VI.A. BUILDING AND SITES:
Description:
Pat will report.
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VI.B. I.A.S.B./ED-RED:
Description:
Mari-Lynn will report.
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VI.C. POLICY:
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VI.D. SCHOOL/COMMUNITY RELATIONS:
Description:
Brian will report.
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VI.E. N.S.S.E.O.:
Description:
Carol will report.
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VI.F. FINANCE:
Description:
Carol will report.
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VI.G. NEGOTIATIONS:
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VII. CONSENT AGENDA
Description:
The consent agenda includes approval of the regular meeting minutes of Oct. 11, the Executive session minutes, from Oct. 11, the November Personnel report, adoption of the PRESS policies recommended by the policy committee, and contracts for Honeywell, Hazzard, Young and Attea, and Zeller and Associates as presented to finance committee.
I move to approve all items in the consent agenda as presented. |
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VII.A. APPROVAL OF THE REGULAR MEETING MINUTES OF October 11, 2017
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VII.B. APPROVAL OF THE EXECUTIVE MEETING MINUTES of October 11, 2017
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VII.C. Personnel Report 11/8/17
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VII.E. Honeywell Outcome Based Service Contract
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VII.F. HYA Contract for Strategic Planning Consultation
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VII.G. Zeller and Associates Contract for eRate Consultation
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VIII. FINANCIAL REPORT
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VIII.A. Monthly Expenditures
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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VIII.B. Tuition Reimbursement Report
Description:
November tuition reimbursement report is attached. 10 Employees reimbursed for 48 credit hours of coursework. Total reimbursement is $6,588.
I move to approve the November Tuition Reimbursement as presented.
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IX. SUPERINTENDENT'S REPORT
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IX.A. Approval of the 2017 Tentative Tax Levy - ACTION
Description:
The estimated tax levy for 2017 was reviewed at the Finance Committee on October 31, 2017. Micheal has prepared the resolution determining the estimated tax levy for the 2017. The Board will vote tonight to approve the 2017 estimated tax levy and scheduling of public hearing at the December meeting to approve the levy. He has also prepared a memo for your review.
I move to approve the Tentative Tax Levy for 2017 as presented and establish the time of the hearing on the approval of the 2017 Tax Levy for December 13. 2016 at the regular meeting of the Board of Eduction.
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IX.B. Review and Acceptance of Annual Financial Audit - ACTION
Description:
The Finance Committee reviewed a draft of the audit at its October meeting. The Finance Committee then reviewed the final FY2017 audit and the FY2017 Federal Programs Audit at its November meeting. Jeff Rollefson, partner at Evans Marshall and Pease, was present to discuss the audit at the November Finance Committee meeting. Micheal has prepared a memo to provide additional information.
I move to approve the FY2017 Annual Financial Report and Federal Programs Audit as presented.
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IX.C. Enrollment Projections for 2018-2019 - INFORMATION
Description:
Enrollment projections for 2018-2019 school year are the first step in developing our staffing plan. We are using Forecast 5 software to develop projections based on live birth data, 5 year average of enrollment ratios, and the past five year's cohort survival rate. This data will be used to begin building staffing, budget, and section projections.
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IX.D. Trimester 1 BluePrint Goals Update - INFORMATION
Description:
Activities are highlighted under each of the BluePrint goal areas for Trimester 1.
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IX.E. Directed Vote on IASB Resolutions - ACTION
Description:
Carol will represent the Board at the Triple I - IASB Resolutions Meeting and will vote on our behalf. After reviewing the proposed resolutions, we are recommending the Board direct Carol to vote in support of items 2, 5, 6,and 8 and against items 1, 3, 4, and 7 as outlilned in the attached memo.
I move to approve the directed vote as presented.
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IX.F. Freedom of Information Act Request - INFORMATION
Description:
Mr. DeBartolo, as the District's Freedom of Information Officer, received and responded to the FOIA request(s) contained in this section of the agenda as required.
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IX.F.1. American Watchdog FOI Request
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IX.G. Communications Plan - INFORMATION
Description:
The Comprehensive Communications plan is a working document that guides our strategic plan for reaching our stakeholders and improving two-way communication. The plan articulates both the short and long term objectives and action steps that Administration will implement.
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IX.H. Strategic Planning Update - INFORMATION
Description:
A planning session was held with representatives from HYA to discuss the goals and timeline of the District regarding the Strategic Planning process. Individual interviews of Board members and Administration will occur on December 19. Focus groups and community forums will be conducted on January 16, 17 and 18. Surveys open to all faculty, parents, and community members will also be distributed electronically in January. A report will be made to the Board at our February meeting, followed by a special meeting and workshop to develop the vision and goals of the strategic plan. Need Board input into whether this can occur on February 24 or March 3. Board members will also be solicited for input into Community Forum direct invitations.
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X. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XI. OLD BUSINESS
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XII. NEW BUSINESS
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XII.A. Triple I Conference Planning - INFORMATION
Description:
The Pre-conference booklet information is attached. We will briefly discuss options for session attendance. A hard copy, as well as all other registration documents and information, will be provided at the Nov. 8 meeting.
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XIII. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel. There will be no action after Executive Session.
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XIV. OPEN SESSION
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XV. ADJOURNMENT
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