February 17, 2016 at 7:00 PM - Compliance Visit February 18-19, 2016

1) Governance and Operations

1) State Assessments Annually Administered

1) District Informs Students of the Timelines/Procedures for State Assessments

2) Board Compliance with Procedures for Student Records

2) Student Records

2)1) Scores at Secondary Level Part of Permanent Record Card - NA

2)2) Scores for State Assessment Part of Elementary Temporary Record

2)3) Permanent and Temporary Records Are Maintained in Compliance with Laws/Regulations

2)4) Unique Student Identifier Used with SIS on Each Transcript for All Grade Levels

2) Written Notification of Rights Under Student Records Act given to Parents/Students

2) Proper Notification of Destroying Records Provided to Students/Parents when Leaving

2) Statute Observed Allowing Student to Enroll Even if No Permanent Record

2) 10 Day Rule for Transferring All Student Records

2) Student Transfer Form Provided (Good Standing)

2) Statue Requiring Proof of Birth Certificate/Affidavit 

3) BOE Adopted Policy Regarding Courses/Credits Toward Graduation

4) Bullying Policy

4) Engagement Range of Stakeholders (students, parents/guardians)

4) Policy Posted on Website, Handbook, including Policy Evaluation 

4) Distributed Annually to Parents/Guardians/Students/Staff

5) Student Discipline

5) Policy Adopted for Searches, Student Discipline, and Aggressive Behavior

5) Policy for Isolated Timeout

5) Parent/Teacher Advisory Committee for Guidelines on Student Discipline/Temporary Classroom Exclusion

5) Discipline Policy Provided within 15 Days of Enrollment

5) District Provides Notification of Due Process for All Suspensions/Expulsions 

5) District Provides Notification to Request Passwords on Social Media for Disciplinary Reasons 

6) Board Adopts Policies for Support Services for Truants & Chronic Truants

7) District Permits Dropouts at 17 to Apply for Status of Truant - NA

8) Sexual Abuse Courses/Class

8) District Provides 5 Day Notice to Parents of Such Class for K-8

8) District Provides Out for Students of Such Class if Parent Submits Written Objection

9) In Instances of Divided Service, the Number of Professional Capacities for Administrators are Not Exceeded

10) Residency/Enrollment

10) Non-residents Admitted Tuition Charged not to Exceed 110&% Per Pupil Cost

10) Policy Maintaining Residency Military Service

10) Standard Enrollment Form Provided Armed Forces US Active Duty/Deployment

11) Discrimination/Segregation 

11) No Pupil Excluded from or within any School for Ethnicity, Sex, Nationality, Etc.

11) District does not discriminate on the basis of sex for any extra-curricular programs, services, etc..

11)1) The Board has adopted policies for:

11)1)a) Sex Equity

11)1)b) Sex Discrimination Grievance Procedure

11)1)c) Notification to Students/Parents/Staff/Community of Sex Equity & Discrimination Policies

11)1)d) Completion of System-Wide Sex Equity  Evaluation Every 4 Years For Courses/Enrollment

11)1)e) Developed and Implemented a Sex Equity Plan

11)1)f) Conducted a Sports Interest Survey Used Results for Planning Future Programs for Both Sexes

11)2) The district has taken steps to:

11)2)a) All students between the ages of 5 and 21 are accorded the right to a free and equal education.

11)2)b) Eliminate barriers (adm & program) to attendance and school completion for pregnant and parenting students.

11)2)c) Protect students from sexual intimidation/harassment by any employee, other students, or the effect of any policy or practice.

12) The BOE has designated an appropriate person as the LEA liaison for homeless children/youth.

13) The School has a visible public notice regarding the education rights of the homeless.

14) Homeless Children

14) Enrollment is ongoing and not delayed.

14) Enrollment is not delayed due to residency documents.

14) Enrollment is not delayed due to lack of legal guardianship.

14) The district does not charge tuition for homeless students.

15) Principals

15) Have administrative and instructional leadership responsibilities under supervision of the Supt.

15) Job description established stating their primary responsibility is in improving instruction and that the majority of their time be on curriculum and staff development.

16) Promotion & Retention

16) Policy prohibiting promotion/passing of a student for any reason not related to academic performance.

16) Policy ensuring students meet local goals/objectives and can perform at grade level expectation before being promoted.

16) Decisions to promote students are based on successful completion of curriculum, attendance, performance, testing, etc.

16) Students who do not qualify for promotion are provided remedial assistance (summer bridge program, tutoring, etc.

17) Grades 9-12 No Pass/No Play Policy - NA

18) Concussions Head Injury Policy

18) Adopted policy in Compliance with IHSA

18) Concussion/Head Policy Shared with Parents/Health Related Info Part of Temporary Student Record

19) Administration of Medication

19) District has Adopted Policy for Administration of Medication

19) Medication Policy distributed to Parents with 15 Days of Enrollment

19) Self-Administration of Medication Asthma/EpiPen Portion of Policy

20) Written Policies for Administration of the Waiver of School Fees

21) AED Plan Both Indoor & Outdoor

22) Psychotropic/Psychostimulant Medication/Disciplinary Action

22) Policy Adopted Prohibiting Disciplinary Action based Totally or In Part of Parent Refusal to Administer Medication

22) Policy requires that every 2 Years In-Service Training for Best Practices for Identification/Treatment of ADD/ADHD

23) Student Incident Reporting System (SIRS)

23) All Incidents of Battery to Staff Reported in Accordance with Crime Reporting Act no Later than 3 Days After Attack

23) All School Personnel Immediately Notify Principal's Office if They Observe any Person In Possession of a Firearm

23) Procedure In Place to Report All Drug Related Incidents and to Report to State Police

24) Balanced Budget 

24) BOE has Balanced Budget as Required by Law

24) District Submits Budget to ISBE in Approved Format at Required by Statutory Deadline

25) Website/Financial Information

25) Annual Budget Posted

25) All Contracts Over $25,000 Posted & Collective Bargaining Agreements

25) School Report Cards Posted 

25) Administrative Staff & Teacher Salary Info Posted

26) Audit is Conducted & Shared

27) Vendor Contracts Filed as Attachment to Budget - NA

28) Board Member Training

28) BOE Members Complete 4 Hours of Training in First Year

28) District Maintains List of School Board Members on Website Who Have Completed Training

29) Teen Dating Violence Policy

29) Statement to Include Teen Dating Violence Unacceptable & Students Have Right to Safe Environment 

29) Age Appropriate Education for Students in Grades 7-12 & Employees

29) Teen Dating Violence Procedures In Place for Employees to Respond

29) Identifies by Job Title School Officials who are to receive Reports

29) Students/Parents Notified About Teen Dating Violence Policy

30) 5Essentials Survey Administered Bi-Annually to All Teachers, Parents and Students in Grades 6-12

31) Health/Life Safety

31) District Complies with 23 Ill Admin Code Part 180

31) Buildings Maintained & In Compliance with all Life Safety Standards 

32) Student Records

32) Maintains Records in Compliance with Examinations/Immunizations

32) The district excludes students for lack of health requirements after October 15

32) Dental Notification 60 Days Prior to May 15 for Students in K and 6

32) Before December 1 Districts Make Immunization Data Public in Same Format as November 15 Deadlne to the State

32) Immunization Survey submitted to ISBE by November 15

32) Policy for Eye Exam for All Children Enrolling for the First Time by October 15

32) Students Entering 6th Grade Proof of Tdap Immunization 

33) Safety Procedures

33) Minimum Evacuation Drills Conducted

33) District holds Annual Review Meeting of Safety Procedures

33) Emergency Procedure Established In Case of Injury or Sudden Illness to Students/Staff

33) Protective Eye Devices Worn by All When Conducting Science Labs

33) Precautions taken to not order art/craft materials which are toxic

33) District Provides Training for Safe Handling of Hazardous/Toxic Materials

33) District has developed and implemented local pupil transportation policies/regulations including Special Education students.

33) School Bus Drivers have Valid Permits

33) Cellular Radio or Two-Way Radios Used While Bus Driver is in Possession of School Bus

33) Bus Driver Polices

33)1) Policies to Include Procedures when Bus Driver is Last Person on Bus

33)2) Polices require drivers to:

33)2)a) Test Two-Way Device Before Operating Bus

33)2)b) Before leaving bus, walk to rear of bus to check for children/passengers

33) Buses equipped with auto traffic law enforcement have signs posted that the bus is being monitored by auto traffic control system - NA

33) If district has more than one auto traffic control system buses then notice is provided to drivers by posting info on district website - NA

33) District Maintains Registry of Parents Who Want Written or Telephone Notification of Application of Pesticides 

33) Pest Management Program

33)1) Developed & Implemented and Department of Health Notified

33)2) Designated Person Assigned to Oversee Pest Managment

33)3) Requirements of Pest Management Program is Not Economically Feasible - NA

33) Safety & Policy Requirements if District Owns/Controls Movable Soccer Goal  - NA

33) District Notifies Parents in Newsletters, Etc., about the Video on Hands-Only Cardio & AED's as posted by IHSA and encourages staff to view it

34) School Breakfast & National School Lunch Program

34) Only on exempted fundraising days it is not required to meet the normal competitive food standards as set by SBP and NSLP  - NA

34) If the district allows for exempted fundraising days, it: - NA

34)1) Has a policy stating procedures to be used to request an exempted fundraising day

34)2) Includes fundraising policy in the participating school's local wellness policy

34)3) Maintains for no less than 3 years a listing of exempted fundraising days held

34) Rules for revenue of from the sale of any food/beverage meeting competitive food standards accrue to the non-profit account & foods/beverages not meeting the competitive standards not sold in the food service area are sold per federal regulation

34) Every school in the district provides a free lunch to students eligible

34) Every school in the district that offers a breakfast program shall provide a free breakfast to students eligible

34) If claiming only state reimbursement, the district maintains an accurate record of the number of free breakfasts and lunches served to children each day

35) Summer Breakfast/Lunch Program

35) If a summer program exists, by Feb 15 the district has promulgated a plan to have a summer breakfast/lunch

35)1) The school district meeting the above criteria has implemented a summer food program

35) If opting out of the summer food service program, the district petitions the ROE by January 15 and includes: - NA

35)1) All legitimate costs

35)2) Any unique circumstances

36) Low Income Students Definition SBP & NSLP

36) 40% or more of the students eligible for Free Reduced Classified as Low Income on Housing Report

36) Schools that meet the above criteria but do not participate in SBP must receive an exemption from ROE - NA

37) District has policy based on Guidelines for Managing Life-Threatening Food Allergies in Illinois Schools

38) Training on Management of Life-Threatening Food Allergies

38) Every 2 Years

38) For All School Personnel 

38) Training conducted by persons of expertise

39) If HS District - Catastrophic Accident Insurance - NA

40) All employees are properly licensed and qualified for their assignments

41) Equity Plan

41) An equity plan is on file in the district office

41) The equity plan has strategies the district will use

41) There is evidence the district has implemented the equity plan

42) Not Highly Qualified Teachers - NA

42) The most recent annual report for not highly qualified on file with ROE

42) The school district has a list of all their not highly qualified

43) Title 1 & Not Highly Qualified

43) The district maintains a list of teachers that receive any part of Title 1 funds - NA

43) All teachers on the district's Title 1 listing  are highly qualified 

43) The district has a plan to correct or reassign not highly qualified teachers - NA

44) Title 1

44) Letters sent to parents of Title 1 students informing of teachers who are not highly qualified - NA

44) Letters were forwarded in a timely manner

44) The school has informed parents of children of title 1 they have a right to know about qualifications of teachers and paraprofessionals

44) The school district has reported assignments of all licensed employees accurately on EIS

45) School Board

45) There is evidence that new school board members take an oath of office

45) The school board makes employment decisions pertaining to the superintendent and directs through the policy of the district the administration of district matters

45) The school board evaluations the superintendent in his her administration of school board policies/stewardship of the assets

46) All staff have their licenses properly registered with ROE having supervision/control over the school where the teaching is done

47) Personnel Files

47) District maintains records of all staff

47) Records include individual name

47) Records include copy of official transcripts

47) Records include proof of physical exam

47) Verification of teaching experience, salary schedule placement, sick leave, etc.

47) Evidence of Criminal Background Checks

47) Background checks on firms contracting with the school including bus drivers

47) Evidence the school district/ROE has cross checked all employees against the statewide Sex Offender Database

47) Evidence the school district has performed a check for all applicants against the Child Murderer and Violent Offender against Youth Database

47) Evaluations for all Professional Staff

48) Staff evaluation plans meet the following requirements:

48) Each tenure teacher evaluated a least once in the course of every two years

48) Each non-tenure teacher evaluated at least once every year

48) A four category rating system is used (excellent, proficient, needs improvement, unsatisfactory)

48) Evaluations of principals/assistant principals are weighted with student growth of 30% or more

48) Meet the PERA implementation guidelines for teacher evaluations for student growth (25% then 30%)

49) Evaluators have met pre-qualification required training by law

50) The district and the teachers have formed a joint committee on or before November 1 in the year prior to  it's PERA implementation date for teacher evaluation.

51) The district adheres to the following reduction in force (RIF) procedures:

51) The district groups all teachers into one of four appropriate reduction in force categories each year.

51) The district's RIF Joint Committee meets on or before December 1, annually. 

52) Abused/Neglected Child Reporting Act

52) New employees sign statements of their knowledge and understanding of the reporting Act

52) Local BOE members are made aware they are mandated reporters

53) The school district submits a list of all paraprofessionals it employs to the State Supt with the Application for Recognition of Schools

54) Paraprofessionals/Volunteer Personnel

54) No individual is employed as a paraprofessional without proper license and are only assigned to tasks for which their approval is valid

54) Parapros, volunteers, and other non-licensed personnel are utilized within compliance and regulations with the School Code

54) Volunteer personnel are utilized in compliance with the School Code

55) Professional Development

55) School district provides supervisory and inservice programs for the professional staff

55) The staff is involved in the planning, conducting, and evaluating of inservice programs

55)1) Mental illness and suicide behavior training for teachers in grades 7-12

55)2) Mental illness training/suicide training is provided within the framework of PD or as a part of licensure renewel

55) Diabetes training provided

55) Training for a delegated care aide for students with diabetes in accordance with the US Dept of Health

56) Pre-approved inservice progams encompass:

56) Are coupled with a 3 hour school day or a full day parent teacher inservice program

56) the evaluation of the inservice programs is on file in the district office

57) Complete class schedules are maintained in each building

58) Grades

58) There is an organized plan for recording pupil progress

58) Policy exists for changing a grade and informing teacher of such a change

58) High school students informed of graduation requirements - NA

59) Calendar

59) School board prepares a calendar ensuring 185 days to get 176 of student attendance

59) Schools operate on a full school calendar of 180 days of attendance not more than 4 institute days and calendar approved by state board

60) School day gives children 5 clock hours of work under direct instruction

61) 4 clock hours full day for grades K, 1 and half day 2 or more hours for K

62) Library Media Services

62) Each school in the district provides Library Media Services

62)1) The program includes an organized collection of resources that circulate to support instruction, etc.

62)2) Annual budget devotes resources for supplies of library media program

62)3) If no place for a media center... - NA

63) District provides a needs assessment to determine PPS services needs in the area of:

63) Guidance & Counseling

63) Psychological

63) Social Work

63) Health

64) A plan is developed for how children respond to scientific, research-based interventions as a part of the evaluation process

65) Home Language Survey Administered 

65) Includes a question whether a language other than English is spoken and if so which language

65) Whether a student speaks a language other than English and if so which language

66) The district screens the English language proficiency of each student identified through the home language survey within 30 days after enrollment

67) TBE Programs

67) TBE program is established when attendance center has more than 20 English learners of the same language

67) Native language instruction provided in full time TBE as stated by law

67) Teachers are properly licensed who teach English learners

67) English learners in TBE also provided instruction in English as a 2nd Language by teachers holding the ESL/ENL endorsement 

67) The district has a parent BPAC committee which meets four times a year

67) English learners placed on a part time TBE program meet the criteria for part time placement

68) Notification to parents by mail occurs no later than 30 days after the beginning of school or 14 days after enrollment of any student in a TBE or TPI program

69) If a district has 19 or fewer students of limited English proficiency from any single non-English language and does not provide TBE, then a TPI is provided for those students by a qualified ESL teacher

70) English language proficiency

70) The district annually assesses the English language proficiency of English Learners

70) Students not enrolled in TBE or TPI but who have been identified as having limited English proficiency are required to participate in the assessment each year until they achieve a proficient score

71) A district must provide the following areas of study appropriately coordinated and supervised:

71) Kindergarten

71) Language Arts, Reading, and Other Communication Skills

71) Math

71) Science

71) Conservation of Natural Resources

71) Social Studies

71)1) History of US, Ethnic Groups & Labor Unions

71)2) Black History & Salvery

71)3) Constitution of US, Illinois, Flag, Etc & Assessment 

71)4) Holocaust

71)5) Genocide

71)6) History of Women in America

71)7) Disability History

71)8) Role of Hispanics 

71) Career Education - Awareness & Exploration

71) Character Education

71) Music

71) Art

71) Physical Education

71)1) Appropriate activity related to PE everyday

71)2) Curriculum related to movement skills, health & fitness, healthy lifestyle, etc.

71)3) If daily PE not offered then waiver on file

71) Health Education

71)1) A part of formal regular instructional program at each grade level, 1 semester at middle school

71)2) Curriculum to include ecology and health, human growth & development, drug abuse, etc..

71)3) Sex Education & Family Life Course Grades 6-12

71) Prevention of Anabolic Steroids in Grades 7 and 8

71) Safety Education

71) Internet Safety Education

71) Promotes minimum 60 minutes of reading opportunities daily for students K-3 who are below grade level

71) The district offers age-appropriate sexual abuse and assault awareness and prevention education

72) Exempt from Item 72 for High School Only (pages 36-40)

73) Exempt from Item 73 for High School Only (pages 40-41)

74) Necessary Non-Licensed Personnel Under Direct Supervision of Qualified Specialist and Receive Training - N/A

75) Age range of students in SPED or Instructional Grouping does not exceed:

75) Four year limit for K-8

75) Four to Six Year for Secondary

76) All special education programs within prescribed enrollment limitations

77) Transportation is provided as each special education eligible child's IEP or program requires

78) Special education student's arrival and departure times ensures a full day of instruction

79) Life Safety Requirements met for special education programs/services 

80) All special education students provided services through age 21

81) Within 14 days, each district determines whether an evaluation is warranted after receiving a request for an evaluation

82) A plan is developed specifying limits on the work load of its special educators

83) Other