May 12, 2025 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

Description:  The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present:  Kevin Frazier _____;  Carolyn Hansen _____;  Doug Maris _____;  Shawn Hohulin _____;  Mary Springer _____;  Justin Dietrich _____;  Allie Parks _____;  Superintendent Dr. Laura O'Donnell _____;  Assistant Superintendent Andy Walsh _____;  OHS Principal Jon Cox _____;  OMS Principal Mike Jones _____;  ONE Principal Kristina Peifer _____;  OSE Principal Stacey Rogers _____;  OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________
 

Description:  Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting.  At that time, please state if any special accommodations would be needed should your request be granted.
 

Description:  A motion was made by _________, seconded by _________, to approve Minutes from the April 14, 2025 Regular Scheduled Board of Education Meeting, the April 14, 2025 E-Learning Waiver Hearing, and the April 14, 2025 Driver's Ed Waiver Hearing.

Discussion. Vote: Frazier _______; Hansen ______; Maris ______; Hohulin ______; Springer _______; Dietrich ______; Parks ______;

Description:  A motion was made by __________, seconded by __________, to accept the canvassed Board Candidate election results as provided by McLean County Clerk Kathy Michael.

Ayes _____; Nays _____;
Motion carried by unanimous vote.

The Board President or designee now welcomes the newly elected/re-elected Board of Education members.
 

Description:  Legislation requires newly elected Board Members to take an Oath of Office.  The Superintendent may also require those Board Members who are re-elected to take an Oath of Office as well.  Those Board Members should now recite the following Oath of Office in Unison:

"I, ____________, do solemnly swear that I will faithfully discharge the duties of the office of member of the Board of Education of Olympia Community Unit School District No. 16, in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability.
I further swear that:
I shall respect taxpayer interests by serving as a faithful protector of the School District's assets;
I shall encourage and respect the free expression of opinion by my fellow Board Members and others who seek a hearing before the Board, while respecting the privacy of students and employees;
I shall recognize that a Board Member has no legal authority as an individual and that decisions can be made only by a majority vote at a public Board meeting;
I shall abide by majority decisions of the Board, while retaining the right to seek changes in such decisions through ethical and constructive channels;
As part of the Board of Education, I shall accept the responsibility for my role in the equitable and quality education of every student in the school district;
I shall foster with the Board extensive participation of the community, formulate goals, define outcomes, and set the course for Olympia Community Unit School District #16;
I shall assist in establishing a structure and an environment designed to ensure all students have the opportunity to attain their maximum potential through a sound organizational framework;
I shall strive to ensure a continuous assessment of student achievement and all conditions affecting the education of our children, in compliance with state law;
I shall serve as education's key advocate on behalf of students and our community's school to advance the vision for Olympia Community Unit School District #16;
I shall strive to work together with the District Superintendent to lead the school district toward fulfilling the vision the Board has created, fostering excellence for every student in the areas of academic skills, knowledge, citizenship, and personal development."
 

Description:  A Board President, retiring Board President, Board Member, or Superintendent may act as President Pro-Tem for the newly elected Board.  Any Board Member or Recording Secretary may serve as a temporary Board Secretary.

A motion was made by _______, seconded by _________, to appoint _____________ as President Pro-Tem.

Ayes _____; Nays _____;
Motion carried by unanimous vote.

Roll Call of the newly-formed Board of Education:

Frazier _____; Hansen ______; Springer _____; Dietrich _____; Parks _____; Beavers _____.

The Board President, Board Vice-President, and Board Secretary will be elected for a term of two (2) years.

NOTE: NOMINATIONS DO NOT NEED A "SECOND".

President Pro-Tem _________________ called for nominations for President of the Olympia Board of Education for a term of two (2) years.  Nominations were as follows:

____________ nominated ____________.
____________ nominated ____________.

A motion was made by ________, seconded by ________, to cease the nominations.

Ayes ____; Nays _____.
Motion carried by unanimous vote.

NOTE: IF MORE THAN ONE PERSON IS NOMINATED, A SEPARATE VOTE MUST BE TAKEN.

A motion was made by _________, seconded by _________, to elect _________________ as President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years.

Discussion. Vote:  Frazier _____; Hansen ______; Springer _____; Dietrich _____; Parks _____; Beavers _____.

President _____________ called for nominations for Vice-President of the Board of Education for a term of (2) two years.

_______________ nominated ______________.
_______________ nominated ______________.

A motion was made by _______; seconded by ________; to cease the nominations.

Ayes ______; Nays ______;
Motion carried by unanimous vote.

NOTE: IF MORE THAN ONE PERSON IS NOMINATED, A SEPARATE VOTE MUST BE TAKEN.

A motion was made by _________, seconded by _________, to elect _________________ as Vice-President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years.

Discussion. Vote:  Frazier _____; Hansen ______; Springer _____; Dietrich _____; Parks _____; Beavers _____.

President __________________ called for nominations for Secretary of the Board of Education for a term of two (2) years.  Nominations were as follows:

______________ nominated ______________.
______________ nominated ______________.

A motion was made by _______; seconded by ________; to cease the nominations.

Ayes ______; Nays ______;
Motion carried by unanimous vote.

NOTE: IF MORE THAN ONE PERSON IS NOMINATED, A SEPARATE VOTE MUST BE TAKEN.

A motion was made by _________, seconded by _________, to elect _________________ as Secretary of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years.

Discussion. Vote:  Frazier _____; Hansen ______; Springer _____; Dietrich _____; Parks _____; Beavers _____.

 

Description:  A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion.  Vote:  Frazier _____;  Hansen _____; Springer _____;  Dietrich _____;  Parks _____; Beavers _____;

Description:  A motion was made by __________, seconded by __________, to approve the OEA 2025-2028 contract.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____ ; Beavers _____.  

A motion was made by __________, seconded by __________, to approve placing the FY25 Amended Budget on Public Display from May 9, 2025 through June 9, 2025, and to hold a Public Budget Hearing on June 9, 2025 at 6:00 p.m., prior to the regular scheduled Board of Education Meeting.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____ ; Beavers _____.  

A motion was made by __________, seconded by __________, to approve the contract between OSF and Olympia to provide athletic training services to the school for the 2025-2026 school year through the 2029-2030 school year, as presented by Assistant Superintendent Andy Walsh.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____ ; Beavers _____.  

A motion was made by __________, seconded by __________, to approve the Resolution to abate the Working Cash Fund in the amount of $1,000,000 to the Site and Construction Fund.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____ ; Beavers _____.  

A motion was made by __________, seconded by __________, to approve the OMS Golf Team, which is to be led by a Volunteer Coach. 

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____; Beavers ______.  

A motion was made by __________, seconded by __________, to approve the 2025-2026 Board of Education Meeting Schedule by the new Board of Education.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____; Beavers ______.  

A motion was made by __________, seconded by __________, to approve the McLean County Facility Tax election results.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____; Beavers ______.  
 

Description:  A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following:  (1) student discipline;  (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action;  (3) purchase of property;  (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________  Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________  Nays __________
 

Description:  A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion.  Vote:  Frazier _____;  Hansen _____;  Springer _____;  Dietrich _____;  Parks _____; Beavers _____.
 

Description:  At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.