Public Meeting Agenda: May 9, 2022 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

4.A. Approve Agenda

4.B. Approve Minutes from the April 11, 2022 Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve Bills & Financial Reports (Attachment)

4.D. Approve the following resignations:

4.D.1. Jennifer Decker - OHS Special Education Teacher, effective at the end of the 2021-2022 school year (Attachment)

4.D.2. Andrew Gallegos - OHMS Vocal Music Teacher, effective at the end of the 2021-2022 school year (Attachment)

4.D.3. Cheri Crebo - OMS Speech Team Coach, effective April 19, 2022 (Attachment)

4.D.4. Kelsi Meeker - OHS JV Volleyball Coach, effective May 3, 2022 (Attachment)

4.D.5. Angela Hawkins - Special Education Aide at Olympia West Elementary, effective at the end of the 2021-2022 school year (Attachment)

4.E. Approve the Intent to Retire of Nancy Simmons - OHMS Cafeteria Personnel, effective at the end of the 2022-2023 school year (Attachment)

4.F. Approve the employment of Erin Young - OHS Special Education Teacher, effective for the 2022-2023 school year, and to approve Haley Pack as Erin's mentor (Attachment)

4.G. Approve the following new Teacher Mentors, effective for the 2022-2023 school year at Olympia West Elementary: (Attachment)
Cat Jennings for Chloe Hilt - 2nd Grade
Jessica Williamson for Rachel Clark - 3rd Grade
Kassadie Tielke for Shyann Etnier - 5th Grade

4.H. Approve the following new Teacher Mentors, effective for the 2022-2023 school year at Olympia Middle School (Attachment)
Jake Steve for Meg Baer - AG/STEM
Lexi Wiegand for Loren Fosdick - PE
Kelsey Holt for Laura Johnson - Art
Melissa Brander for TBD - Special Education
Beth Polley for TBD - Special Education
Cade Fulling for TBD - Counselor

4.I. Approve the employment of Daniela Pancrazio-Diez - 2022 Summer School Paraprofessional (Attachment)

4.J. Approve the employment of Kimberley Liming - Paraprofessional at Olympia North Elementary, effective for the 2022-2023 school year (Attachment)

4.K. Approve the employment of Whitney Hodges as OHS Administrative Assistant & Attendance Clerk, effective for the 2022-2023 school year (Attachment)

4.L. Approve the employment of the following Extra-Curricular positions, effective for the 2022-2023 school year / seasons:

4.L.1. Britta Langley - OHS National Honor Society Sponsor (Attachment)

4.L.2. Justin Collins & Josh Collins - OHS Assistant Wrestling Coach (split stipend) (Attachment)

4.L.3. Allison Baker - OHS Scholastic Bowl Coach (Attachment)

4.L.4. Alex Castillo - OHS Sophomore Class Sponsor (Attachment)

4.L.5. Jody Rycyzyn - OHS Junior Class Sponsor and OHS Prom Sponsor (Attachment)

4.M. Approve Hannah Casey to be a volunteer OHS Cheerleading Coach for the 2022-2023 seasons (Attachment)

4.N. Approve the 2022-2023 IHSA Membership renewal (Attachment)

4.O. Approve the 2022-2023 IESA Membership renewal (Attachment)

4.P. Approve an overnight trip for the Olympia FFA members to attend the Illinois State FFA Convention June 14-16, 2022 in Springfield, IL (Attachment)

5. Communications

5.A. A Communications Folder will circulate around the Board Table.

5.B. FOIA Request

5.B.1. SmartProcure - All purchasing records from 12-27-21 to 4-11-22

6. Administrative Committee Reports

6.A. Finance Committee - Kevin Frazier, Mary Springer, Andy Walsh, & Dr. Laura O'Donnell

7. Administrative Reports

7.A. Assistant Superintendent's Report (Attachment)

7.A.1. FY22 Amended Budget Report (Attachment)

7.A.2. FY23 Working Budget Report (Attachment)

7.A.3. 2022-2023 Fee Schedule (Attachment) (Motion)

7.A.4. OESP Contract Negotiations (Attachment) (Motion)

7.A.5. Elementary Photography Contract (Attachment) (Motion)

7.B. Superintendent's Report

7.B.1. IL Horizon Schools to Watch Recognition

7.B.2. 2022-2023 Consolidated District Plan (Attachment) (Motion)

7.B.3. OEA Contract (Attachment) (Motion)

7.B.4. End-of-Year Celebrations

7.B.5. Joint Annual Conference, November 18-20, 2022

7.B.6. COVID Relief Bill

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve the 2022-2023 Fee Schedule as presented by Assistant Superintendent Andy Walsh.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the OESP negotiated Contract, effective 2022-2023 through 2024-2025, as presented by Assistant Superintendent Andy Walsh.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the OEA negotiated Contract, effective 2022-2023 through 2024-2025, as presented by Superintendent Dr. Laura O'Donnell.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve placing the FY22 Amended Budget on Public Display from May 10, 2022 through June 10, 2022, and to hold a Public Budget Hearing on June 13, 2022 at 5:50 p.m., prior to the regular scheduled Board of Education meeting.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to authorize Olympia to request all IDEA funding available to the School District to meet Special Education needs.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve awarding the elementary Photography bid to interstate Studios, effective for the 22-23, 23-24, & 24-25 school years.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the updated Consolidated District Plan as presented by Superintendent Dr. Laura O'Donnell.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the extension of COVID relief to all Olympia staff members regardless of vaccination status.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Springer _____; Dietrich _____

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

May 9, 2022 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING

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