Public Meeting Agenda: November 4, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Mary Springer _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: ___________________________________________________________

Others Present: _____________________________________________________

The Pledge of Allegiance was led by _____________________________________.

2. Recognition of Visitors

3. Approval of Consent Agenda

Description: A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Matter _____;
Maris _____; Hohulin _____; Cross _____; Springer _____.

3.A. Approve Agenda

3.B. Approve Minutes, including Executive Session Minutes, from the October 7, 2019 regular scheduled Board of Education Meeting (Attachment)

3.C. Approve Bills and Financial Reports (Attachment)

3.D. Approve the revised resignation of Micah Birky, 2nd Grade Teacher at Olympia West Elementary, effective December 21, 2019 (Attachment)

3.E. Approve the following resignations:

3.E.1. Ivan Hernandez - OHS Boys' & Girls' Head Soccer Coach effective October 28, 2019 (Attachment)

3.E.2. Craig Kassabaum - OHS Assistant Wrestling Coach effective October 31, 2019 (Attachment)

3.F. Approve Craig Kassabaum as a volunteer for the OHS Wrestling program effective for the 2019-2020 season

3.G. Approve the employment of Will Trew - OHS Assistant Wrestling Coach, effective for the 2019-2020 season (Attachment)

3.H. Approve the employment of Elizabeth Sydney - RISE Aide at Olympia North Elementary, effective October 28, 2019 (Attachment)

3.I. Approve the increase in hours of Linda Ford, Bus Driver, from 7.75 hours per day to 8.0 hours per day effective October 15, 2019 (Attachment)

3.J. Approve the 2020-2021 OHS Course Selection Updates (On Table)

3.K. Approve updated Job Descriptions as presented (Attachment)

4. Communications

4.A. A Communications Folder will circulate around the Board table.

4.B. FOIA Request: IBEW Local 197 - Solar Project Information (Attachment)

4.C. Auditor's Report - Tom Peffer, Gorenz & Associates

4.D. Transportation Update - Director Andy Walsh (Attachment)

5. Administrative Committee Reports

5.A. Education/Technology - Carolyn Hansen, Mary Springer, Laura O'Donnell, Ed Jodlowski, Ben Lee, & Andrew Wise

5.B. Building & Grounds - Steve Matter, Shawn Hohulin, Scott Thornton, Tracy Coker, Andy Walsh, & Andrew Wise

5.C. Finance - Lynn Cross, Kevin Frazier, & Andrew Wise

6. Administrative Reports

6.A. Building Principals' Reports

6.A.1. Veterans Day Activities (Attachment)

6.B. Assistant Superintendent's Report - Laura O'Donnell (Attachment)

6.B.1. ESSA Designations

6.B.2. IAR Performance

6.B.3. Principal Appreciation

6.B.4. PT Conferences

6.B.5. Alternative Learning Day Requirements (Attachment)

6.B.6. 5 Essentials Survey

6.B.7. Course Updates (Consent Agenda Motion)

6.C. Superintendent's Report - Dr. Andrew S. Wise

6.C.1. Projected Costs

6.C.2. Financial Proposals

6.C.3. FY19 Tentative Levy (Attachment) (Motion)

6.C.4. Career Services Coordinator, Elementary Instructional Coach, & OMS Math Positions

6.C.5. Generator (Motion)

6.C.6. Buses (Motion)

6.C.7. Strategic Dashboard & State Report Cards (Attachment)

6.C.8. 2020-2021 DRAFT School Calendars (Attachment)

6.C.9. Alternative Learning Days Hearing (Motion)

6.C.10. Intergovernmental Communications Agreement (Attachment)

6.C.11. Location of December 16, 2019 Board of Education Meeting

6.C.12. Minier Christmas Parade - November 30, 2019 (Attachment)

6.C.13. 2019 Holiday Service Project

6.C.14. 2019 Joint Annual Conference (Packet on Table)

6.C.15. Board Member Recognition Day

7. Other Business

8. Action Items

Description: A motion was made by _______________, seconded by _______________, to approve to set Monday, December 16, 2019 at 6:50 p.m. as the date/time for an Alternative Learning Days Hearing to be held in the Conference Room of the Olympia Administration Office.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Cross _____; Springer _____.

A motion was made by _______________, seconded by _______________, to approve placing the FY19 Levy on Public Display for 30 days, beginning November 5, 2019, and to set Monday, December 16, 2019 at 6:55 p.m. as the date/time for a Public Levy Hearing to be held in the Conference Room of the Olympia Administration Office.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Cross _____; Springer _____.

A motion was made by _______________, seconded by _______________, to approve the purchase of control panels and switchgear for the generator from Springfield Electric for $82,000.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Cross _____; Springer _____.

A motion was made by _______________, seconded by _______________, to approve the purchase of two (2) 2018 Bluebird Vision buses from Central States, each for the price of $64,500 for a total cost of $129,000, and the purchase of two (2) Chevy Starcraft Quest buses from Midwest Transit for the cost of $46,340 & $46,730 for a total cost of $93,070. This same motion also approves reselling two (2) buses to Midwest Transit for a total resale of $13,900. After resale, we would pay Midwest Transit $79,170. The total cost to purchase the four (4) buses would be $208,170.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Cross _____; Springer _____.

A motion was made by _______________, seconded by _______________, to approve

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Cross _____; Springer _____.

9. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.

10. Executive Session

Description: A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss student discipline, the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; to discuss purchase of property; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal; or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a result of Executive Session

Description: A motion was made by ________________,seconded by ________________, to _____________________________________.

12. Adjournment

Description: At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.

November 4, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING

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