January 13, 2014 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin_____; Superintendent Andrew S. Wise_____; Assistant Superintendent Joshua R. Olsen _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Matt Nordstrom_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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3.A. Approval of Agenda
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3.B. Approval of Minutes, including Executive Session, from the December 9, 2013 regular Board of Education meeting (Attachment)
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3.C. Approval of Minutes from the December 9, 2013 Public Levy Hearing (Attachment)
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3.D. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later)
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3.E. Confirm the following resignations:
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3.E.1. Bob Svencner - OHS Assistant Principal/OHMS Activities Director effective at the end of the 2013-2014 school year (Attachment)
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3.E.2. Brandy Foster - OHS Cafeteria Personnel effective January 5, 2014 (Attachment)
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3.F. Accept the following Intents to Retire:
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3.F.1. Ethel Harrison - Bus Driver effective June 30, 2015 (Attachment)
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3.F.2. Marcia Lancaster - Bus Driver effective June 30, 2015 (Attachment)
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3.F.3. Cindy Nafziger - Technology/Library/Media Personnel effective June 30, 2015 (Attachment)
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3.F.4. Connie Fletcher - Administrative Office Secretary effective June 30, 2014 (Attachment)
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3.F.5. Kathy Kendrick - District Payroll Secretary effective December 31, 2014 (Attachment)
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3.F.6. Teresa Schappaugh - Administrative Office Secretary effective December 31, 2014 (Attachment)
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3.G. Employ Karen Lacefield as Bus Driver effective January 6, 2014 (Attachment)
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3.H. Re-employ Robin Nafziger as Special Education Aide at Olympia Middle School effective January 6, 2014 (Attachment)
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3.I. Approve the Financial Audit Contract between Olympia C.U.S.D. No. 16 and Gorenz & Associates, Ltd. in the amount not to exceed $14,270 for the year ending June 30, 2014 (Attachment)
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3.J. Approve the following textbooks effective for the 2014-2015 school year:
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3.J.1. AP Chemistry-Ninth Edition by Steven S. Zumdahl & Susan A. Zumdahl
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3.J.2. Dual Credit Psychology in Everyday Life-Second Edition by David G. Myers
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3.J.3. Dual Credit English Everything's An Argument With Readings-5 by Andrea A. Lunsford, John J. Ruszkiewicz, & Keith Walters
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3.K. Approve the revised Job Description for OHMS Activities Director (Attachment)
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3.L. Approve to keep Executive Session minutes closed from July, 2013 through December, 2013 and to destroy any audio recordings of Executive Sessions older than 18 months
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3.M. Approve the Request for Proposal of Performance Contractor Ameresco (Attachment)
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3.N. Approve the 2013-2014 Updated Risk Management Plan (Attachment)
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3.O. Approve the updated Administrative Procedure 5:290-E2, Reduction in Force for ESPs (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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4.B. STEM Update - Chris Embry-Mohr & Dr. Andrew Wise
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4.C. IHSA Sport A Winning Attitude Award (SAWA) - Dr. Andrew Wise, Dr. Lance Thurman, & Kent Wurmnest (Attachment)
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5. Committee Reports
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5.A. Administrative Finance Sub-Committee Meeting Update - Kevin Frazier, Laura Cremeens, Josh Olsen, and Dr. Andrew Wise
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5.B. Tri-County Meeting Update - Trena Glenn & Dr. Andrew Wise
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6. Administrative Reports
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6.A. Principals' Reports (Attachment)
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6.B. Assistant Superintendent's Report - Joshua R. Olsen (Attachment)
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6.B.1. 2013-2014 Seniority Lists (Attachment)
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6.B.2. Request for Proposal - Performance Contractor (Consent Agenda)
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6.B.3. Annual Insurance Renewal (Attachment) (Motion)
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6.B.4. 2013-2014 Updated Risk Management Plan (Consent Agenda)
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6.B.5. Administrative Procedure 5:290-E2 (Consent Agenda)
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. District Dashboard (Attachment)
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6.C.2. AD Job Description (Consent Agenda)
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6.C.3. 2014-2015 School Calendar (Attachment)
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6.C.4. Revised Board Policies - First Reading (Attachment)
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6.C.5. IASB Cornbelt Spring Dinner/Meeting - March 13, 2014 - Woodland CUSD 5, Streator
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6.C.6. 2014-2015 OHS Course Manual - Dr. Lance Thurman (Attachment) (Motion)
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6.C.7. Olympia Winter Newsletter (Attachment)
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6.C.8. Annual Financial Work Session - January 29, 2014
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the renewal of liability insurance through Unland Insurance for $294,501 to be distributed in the following amounts: $62,297 Property; $637 Crime; $7,260 Inland Marine; $18,351 General Liability; $5,997 School Board Legal; $39,110 Auto; $144,570 Workers Compensation; $13,554 Umbrella; $2,725 Pollution.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to approve the 2014-2015 OHS Course Manual as presented by OHS Principal Dr. Lance Thurman. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to approve the 2013-2014 contracts for Assistant Superintendent Josh Olsen, OHS Principal Lance Thurman, and OMS Principal Andy Walsh.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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